Executive Assistant to C-Suite

3 weeks ago


Santa Monica, United States Career Group Full time

Executive Assistant to C-Suite – Prestigious Private Equity Firm


Our client, a prestigious private equity firm in Santa Monica, is seeking a self-starting Executive Assistant to support a C-Suite Executive. The ideal candidate will have experience providing high-level administrative support, exceptional multitasking skills, the ability to anticipate needs ahead of time, and the highest sense of discretion. Additionally, the successful candidate must be adaptable and proactive, capable of thriving in a fast-paced and dynamic environment. The role is onsite daily in Santa Monica.


Responsibilities

  • Manage complex calendars and coordinate meetings efficiently.
  • Serve as the gatekeeper for phone calls and email inboxes.
  • Book travel arrangements and prepare detailed travel itineraries.
  • Prepare and submit comprehensive expense reports.
  • Handle special projects as required.



About the Candidate:

  • Experience supporting a C-Suite executive.
  • Mastery of Microsoft Office suite (Outlook, Word, Excel etc.)
  • Demonstrated success in juggling multiple projects and meeting strict deadlines.
  • Sophisticated communicator with exceptional writing skills.
  • Impeccable attention to detail and accuracy.
  • Ability to maintain the highest level of discretion.
  • Aptitude for independent judgment.
  • Adaptable, motivated, and proactive work ethic.
  • Exhibit strong attention to detail.


Requirements

  • Bachelor’s degree required
  • Ability to work fully on-site


Salary: $60K - $120K



  • Santa Monica, United States Career Group Full time

    Executive Assistant to C-Suite – Prestigious Private Equity FirmOur client, a prestigious private equity firm in Santa Monica, is seeking a self-starting Executive Assistant to support a C-Suite Executive. The ideal candidate will have experience providing high-level administrative support, exceptional multitasking skills, the ability to anticipate needs...


  • Santa Monica, California, United States Tala Full time

    We are seeking a motivated Executive Assistant to be the supportive force behind several C-Suite leaders at Tala. Ideal candidates will have extensive experience supporting C-Suite executives and interfacing with internal and external stakeholders. You will intuitively manage challenging calendars and work closely with our executives and EAs to accommodate...


  • Santa Monica, California, United States Tala Full time

    We are seeking a motivated Executive Assistant to be the supportive force behind several C-Suite leaders at Tala. Ideal candidates will have extensive experience supporting C-Suite executives and interfacing with internal and external stakeholders. You will intuitively manage challenging calendars and work closely with our executives and EAs to accommodate...

  • Executive Assistant

    3 weeks ago


    Santa Monica, United States Figs Inc. Full time

    FIGS is seeking an Executive Assistant to assist our Marketing Executive team. In this role, you will support FIGS' leaders, including our Chief Marketing Officer, with a variety of tasks. The ideal candidate is an extremely organized individual who loves helping others and thrives in a fast-paced environment. The Executive Assistant must be creative and...

  • Executive Assistant

    2 weeks ago


    Santa Monica, United States Figs Inc. Full time

    FIGS is seeking an Executive Assistant to assist our Marketing Executive team. In this role, you will support FIGS' leaders, including our Chief Marketing Officer, with a variety of tasks. The ideal candidate is an extremely organized individual who loves helping others and thrives in a fast-paced environment. The Executive Assistant must be creative and...


  • Santa Monica, United States Farmshop Full time

    FARMSHOP opened its first restaurant and market location in 2010 in The Historic Brentwood Country Mart, followed by the Marin Country Mart restaurant in 2013. The core of our philosophy is exceptional food, exceptional experiences, and artisanal products. We pay attention to the details. In 2015, FARMSHOP expanded its wholesale business by opening a bakery...


  • Santa Monica, United States Farmshop Full time

    FARMSHOP opened its first restaurant and market location in 2010 in The Historic Brentwood Country Mart, followed by the Marin Country Mart restaurant in 2013. The core of our philosophy is exceptional food, exceptional experiences, and artisanal products. We pay attention to the details. In 2015, FARMSHOP expanded its wholesale business by opening a bakery...


  • Santa Monica, United States Farmshop Full time

    FARMSHOP opened its first restaurant and market location in 2010 in The Historic Brentwood Country Mart, followed by the Marin Country Mart restaurant in 2013. The core of our philosophy is exceptional food, exceptional experiences, and artisanal products. We pay attention to the details. In 2015, FARMSHOP expanded its wholesale business by opening a bakery...

  • Executive Assistant

    1 week ago


    Santa Monica, United States FIGS Full time

    **What you'll do**: - **Travel Arrangements** - Arrange domestic and international travel itineraries, including flights, accommodations, transportation, and visas. Prepare detailed travel agendas and ensure executives are equipped with all necessary documents and information. - **Calendar and Meeting Coordination** - Assist with maintaining and organizing...

  • Executive Assistant

    2 weeks ago


    Santa Monica, United States SmartStart Developmental Learning Center Full time

    **Responsibilities**: - **Administrative Support**: - Oversee and manage daily office operations, including filing, data entry, and record-keeping. - Coordinate and schedule appointments, meetings, and events for school staff and administration. - Maintain and update student records, ensuring accuracy and compliance with regulations. - **Communication and...

  • Account Executive

    1 month ago


    Santa Monica, United States Accelerate HC Full time

    Title: Senior Sales Executive About Our Client: Our client is at the leading edge of the Industrial Internet of Things (IIoT) sector, specializing in the development of advanced IoT controllers and comprehensive software solutions that track usage, location, and many other critical data points. Their innovative products, including advanced joysticks for...

  • Account Executive

    6 days ago


    Santa Monica, United States Accelerate HC Full time

    Title: Senior Sales Executive About Our Client: Our client is at the leading edge of the Industrial Internet of Things (IIoT) sector, specializing in the development of advanced IoT controllers and comprehensive software solutions that track usage, location, and many other critical data points. Their innovative products, including advanced joysticks for...

  • Executive Assistant

    2 weeks ago


    Santa Monica, United States Universal Music Group Full time

    We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording...

  • Executive Assistant

    1 month ago


    Santa Monica, United States Complete Remote Communications Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Assistant to join our team! You will provide high-level administrative support for an Executive at our company.Responsibilities:Arrange conference calls and meetingsPlan work-related travel detailTrain and supervise lower-level clerical staffMaintain and order suppliesBank reconciliation and...

  • Executive Assistant

    2 months ago


    Santa Monica, United States Roku Full time

    **Teamwork makes the stream work.**: **Roku is changing how the world watches TV**: Roku is the #1 TV streaming platform in the US, and we've set our sights on powering every television in the world. Roku pioneered streaming to the TV. Our mission is to be the TV streaming platform that connects the entire TV ecosystem. We connect consumers to the content...


  • Santa Monica, United States Le Merigot Santa Monica Full time

    DescriptionJOB OVERVIEW: To insure staff of housekeeping department cleans and maintains guest rooms and public space in accordance with client/guest expectations and Crescent standards of product and service.ESSENTIAL JOB FUNCTIONS:1. Oversees staff of room attendants, housepersons, and inspectors by conducting daily and monthly meetings,...


  • Santa Monica, United States Le Merigot Santa Monica Full time

    DescriptionJOB OVERVIEW: To insure staff of housekeeping department cleans and maintains guest rooms and public space in accordance with client/guest expectations and Crescent standards of product and service.ESSENTIAL JOB FUNCTIONS:1. Oversees staff of room attendants, housepersons, and inspectors by conducting daily and monthly meetings,...


  • Santa Monica, California, United States Le Merigot Santa Monica Full time

    JOB OVERVIEW: To insure staff of housekeeping department cleans and maintains guest rooms and public space in accordance with client/guest expectations and Crescent standards of product and service.ESSENTIAL JOB FUNCTIONS:1. Oversees staff of room attendants, housepersons, and inspectors by conducting daily and monthly meetings, inspecting staff work and...


  • Santa Monica, United States Blaze PR Full time

    As Assistant Account Executive, you have two to three years of consumer lifestyle public relations experience working with clients in a PR agency environment. Your superior written and organizational skills are demonstrated by your ability to draft press materials such as fact sheets, biographies and press releases, as well as building and maintaining...


  • Santa Monica, United States Blaze PR Full time

    As Assistant Account Executive, you have two to three years of consumer lifestyle public relations experience working with clients in a PR agency environment. Your superior written and organizational skills are demonstrated by your ability to draft press materials such as fact sheets, biographies and press releases, as well as building and maintaining...