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Payroll Administrator

2 months ago

Tacoma, United States Stella-Jones Full time

Company Overview:

Stella-Jones is North America's leading producer of industrial pressure-treated wood products. Responding to the vital infrastructure needs of our economy, we manufacture and distribute railway ties, utility poles, residential lumber and industrial wood products across the continent. Stella-Jones is headquartered in Montreal, employs 3,000 people across Canada and the United States, and is publicly traded on the Toronto Stock Exchange. To learn more about the company, visit us at:


Position Overview:

The Payroll Administrator at Stella-Jones will be responsible for paying employees located in multiple U.S. states, managing the payroll preparation, completing reports, and maintaining records. This position is open due to an internal promotion and will be based at our manufacturing plant/office in Tacoma, Washington. This will be hybrid role once a period of training and integration into the team is complete.

Key Responsibilities:

  • Responsible for multi-state bi-weekly payroll for 2,500+ employees by entering, maintaining, and processing information in the payroll system; information may include commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, benefits, garnishments, taxes, and other deductions and or information.
  • Responsible for multi-state bi-weekly payroll by confirming employee’s hourly rates, salaries, pay class, and other fields in Employment Settings.
  • Ensures accurate and timely processing of payroll updates including new hires, promotions, transfers and terminations.
  • Processes payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
  • Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
  • Reconciles payroll to the general ledger on a bi-weekly basis, 941’s on a quarterly basis, and 940, ACA 1095, and W2s on an annual basis.
  • Issues, or reissues, physical checks, or direct deposits due to payroll errors or final discharge.
  • Facilitates audits by providing records and documentation to auditors.
  • Identifies and recommends updates to payroll software, systems, and procedures.
  • Responsible for training HR Managers on how to train Managers to use Time and Labor system.
  • Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in payroll system for payroll deduction.
  • Reconciles all benefit invoices for accuracy on a monthly basis.
  • Responsible for accurate monthly payments of all company benefits and COBRA administration.
  • Understand and adhere to any information security and privacy responsibilities as detailed in the Information Resource Usage Policy, Employee Manual, and client-specific publications.
  • Perform other related duties as assigned.
  • Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Qualifications:

  • Two (2) or more years of experience in a Payroll position (Administrator, Clerk, Coordinator, Specialist, etc.) or a similar Accounting-related role required
  • Associate’s or Bachelor’s Degree in Accounting, Business Administration, Human Resources or a related field preferred
  • CPP or other payroll-related certifications a plus

Knowledge, Skills, and Abilities:

  • Working knowledge of Ceridian/Dayforce or similar payroll systems.
  • Proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  • Ability to deal with problems involving several concrete variables in standardized situations.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports and correspondence.
  • Ability to speak effectively before groups of customers or employees of organization.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.



Employee Benefits:

As a Stella-Jones team member, you will have access to excellent benefits and incentives including:

  • The security of working for a company designated as an essential workplace
  • Comprehensive total benefits package with 3 medical plans to choose from
  • Several company-paid benefits including:
  • Dental and Vision coverage
  • Life insurance and Accidental Death & Dismemberment (AD&D) policies
  • Long-Term Disability Coverage
  • Access to a robust employee assistance program
  • Competitive compensation
  • Annual bonus program opportunity
  • 401(k) savings plan with generous Company match (150% on the first 4% deferred)
  • 2 weeks paid vacation and 9 holidays
  • Career advancement opportunities
  • Ability to purchase Company stock


Equal Opportunity Employer/Veterans/Disabled