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Human Resources Front Desk Assistant

1 month ago

Boca Raton, United States FlexShopper Full time

FinTech, eCommerce company, that provides brand name durable goods to consumers on a lease-to-own (LTO) basis through its ecommerce marketplace and LTO payment method. It also provides LTO technology platforms to retailers and e-tailers to enter transactions with consumers who want to obtain durable goods, but do not have the available cash or credit.


We enjoy an accessible fast-paced onsite work environment, where we collaborate with colleagues at all levels of the organization


Onsite 5 days a week


Are you a dynamic, organized, and people-oriented professional?

We are looking for a Human Resources Front Desk Assistant to join our team In this role, you will be the first point of contact for employees and visitors, ensuring a welcoming and efficient front desk experience.


Front Desk and Office Management:


  • Greet and assist visitors, manage incoming packages, and handle inquiries.
  • Monitor and order kitchen and office supplies.
  • Process requests for employee badges and access cards.
  • Update seating charts.


HR Support and Onboarding:


  • Welcome new hires, provide necessary information, and assist with initial questions.
  • Assist with the E-Verify process and ensure compliance with employment eligibility verification.
  • Maintain and update new hire pipeline reports, track progress, and share updates with IT and HR teams.
  • Support onboarding processes, including new hire orientations and paperwork.


Recruiting Assistance:


  • Conduct initial candidate screenings via phone or email.
  • Create job postings
  • Coordinate interview schedules and logistics, prepare offer letters, and assist with pre-employment requirements.
  • Manage expense reporting and reimbursement requests for the corporate recruiter.
  • Track and report recruitment updates.


General Administrative Support in Human Resources:


  • Provide administrative support to the HR department, CEO, and COO
  • Ordering lunches
  • Assist with special projects and initiatives as needed.
  • Maintain confidentiality and discretion when handling sensitive information.


Requirements:

  • High school diploma or equivalent; Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred.
  • Proven experience in a front desk, administrative, or HR assistant role.
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HR software Paycom desire
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong interpersonal skills and a customer-service orientation.
  • Ability to work independently and as part of a team.
  • Attention to detail and problem-solving skills.