Executive Assistant

4 weeks ago

united states united states us SyllogisTeks Full time

The Financial Project Administrator provides services essential to the mission of the organization and the day to day operations. Provides executive level assistance to the Executive Vice President, CFO on various highly sensitive and confidential administrative functions including working with other Divisions.

Responsibilities

Provides a high level of executive administrative skills, handles confidential business matters, works independently on special assignments and maintains smooth operation of the office responsibilities.

Manages day-to-day executive administrative responsibilities including phone calls; calendars and scheduling meetings; a calendar of events; file systems and records management; travel arrangements; expense reports; invoices; and correspondence.

Vital conduit between Executive Vice President, CFO and workforce.

Operates independently in absence of the EVP, CFO, calling on staff when required. Assists and advises the Executive Vice President, CFO of any problems arising during absence.

Prepares agendas for meetings and related functions.

Supports the coordination of management functions across Finance.

Maintains a comprehensive understanding of department policies, procedures and department members' methods of operation to effectively and efficiently conduct duties and responsibilities.

Follow-up and tracking of projects, programs and performance measurements.

Initial review of budgetary information regarding expenditures; research a broad variety of financial issues.

Provides a budget analysis.

Learn, understand and review and analysis of financial applications and reports.

Prepares materials for large mailings. Summarizes, assembles and compose factual reports, letters and memos in accordance with established standards. Plan distribution.

Produces a variety of typed statistical and narrative reports; proofreads and edits typed materials for accuracy of grammar, spelling, punctuation and format.

Collect, organizes records and verifies accuracy of data and information for reports; monitors and maintains records of financial transactions.

Coordinates Audit schedules, collects information to be provided to Auditors, uploads all official and final financial reporting.

Manages time management/payroll system Executive Vice President, CFO's direct reports.

Receives and provides information to Agency management officials, Commissioners and Agency personnel. Disseminates information to local state and federal officials and to members of the general public in person and over the telephone.

Interacts with Agency officials, the Board of Commissioners, Agency employees, representatives of other organizations, local state and federal officials, and the general public concerning activities, schedules and procedures.

Oversee projects as assigned from the Executive Vice President, CFO. Prioritizes and manages time sensitive projects.

Other duties as assigned.

Knowledge, Skills, & Abilities

Projects a highly professional, positive image compatible with the needs of Agency Executives and others. Ability to develop and maintain positive and effective interactions and working relationships at all levels, including senior management, both verbally and in writing. Skilled in the use of office equipment such as computers, copying machines, telephones and recording devices. Experienced in establishing work priorities and meeting deadlines in a fast-paced, high-pressure environment. Ability to establish procedures critical to timely deadlines. Communicates effectively, both orally and in writing, handles complaints and effectively deals with sensitive, confidential issues. Interacts effectively with Agency management officials, Commissioners, Agency staff and members of the general public. Proven experience working well under pressure with a high degree of responsibility. Must be able to multi-task and handle responsibilities for multiple departments. Sets priorities independently. Experienced in composing, proofreading and editing written materials. Finance experience strongly preferred. Advance MS Office skills including Outlook, Word, Excel and PowerPoint. Minimum typing requirement is 50 wpm and 65 wpm preferred.

  • Executive Assistant-Information Technology

    4 weeks ago

    united states, united states, us Sierra Executive Solutions Inc Full time

    Sierra Executive Solutions, Inc. (SES) is a 3rd party search firm recruiting for a client company's VIP Executive IT Help Desk Technician position. This role is a high-level Executive Assistant role with an emphasis on all things "IT" related. If you have directly supported an Executive leadership team, within IT, we want to speak with youThe right...

  • Executive Assistant

    4 weeks ago

    united states, united states, us City Personnel Full time

    Are you a highly organized and detail-oriented professional eager to make an impact? We are looking for an experienced Executive Assistant to provide top-tier support to executive leadership in a dynamic and fast-paced environment. In this role, you'll take charge of complex scheduling, contribute to high-level projects, and ensure smooth operations—all...

  • Executive Assistant

    4 weeks ago

    united states, united states, us Sankhara Full time

    Job Title: Executive AssistantCompany: Sankhara (Investment Fund)Location: San Mateo, CA (in person, but up to 50% travel)Position Type: Full-TimeAbout SankharaAt Sankhara we aren't just investors, we're treasure hunters. Sankhara is an investment fund centered around rare physical assets. We pride ourselves on curating real artifacts, which embody the...

  • Executive Administrative Assistant

    4 weeks ago

    united states, united states, us Coda Search│Staffing Full time

    The Opportunity:A long-standing family owned business is seeking a highly organized and proactive Executive Assistant to join their team The Executive Assistant (EA) will provide comprehensive support to the owners of the company and be responsible for calendar management, scheduling meetings, coordinating travel arrangements, professional correspondence,...

  • Executive Administrative Assistant

    4 weeks ago

    united states, united states, us Ultimate Staffing Full time

    We are seeking a professional and energetic Executive Assistant/Administrative Coordinator to manage front desk responsibilities, support staff with calendar management, meeting notes, etc. and provide broad administrative support for a client in Clayton, MO. The role requires multitasking, problem-solving, and exceptional interpersonal skills.Job Title:...

  • Senior Executive Assistant

    4 weeks ago

    united states, united states, us OnMed Full time

    Who we areOnMed is on a mission to significantly improve access to quality, affordable, and equitable care, especially in a world where both traditional and telemedicine channels of care are proving inadequate. OnMed's patented CareStation is a virtual walk-in clinic where patients can get a personalized care experience in real time. Bottom line . . . we are...

  • Executive Assistant to CEO

    4 weeks ago

    united states, united states, us Entech Network Solutions, LLC. Full time

    Job Title: Personal Assistant to CEO | Dynamic Support RoleLocation: Aspen, CO*Must be located in Aspen or within a 30-mile range*About the Role:We are seeking a highly organized, proactive, and adaptable Personal Assistant to support a busy and forward-thinking CEO. This is a dynamic role where you will be handling a combination of personal and professional...

  • Assistant Executive Director

    22 hours ago

    united states Church Benefits Association Full time

    Background The Church Benefits Association (CBA) is the largest association of church benefits boards and plans in the United States. Its 51 members represent most major faith traditions, including many Christian and Jewish denominations. Its stated mission is to promote excellence and preserve the traditions of church benefits boards and church...

  • Executive Assistant

    22 hours ago

    (multiple states), us Subject7 Full time

    Job Description:Executive Assistant  Location: United States [Remote] Reports to: CEO  Company: Subject7    This is a Temp-to-Hire position, with the potential for full-time employment based on   performance and business needs.  Company Overview  Subject7 is a leading provider of codeless, cloud-based test automation solutions, helping  organizations...

  • Account Executive

    4 weeks ago

    united states, united states, us SterlingRisk Full time

    At SterlingRisk, our employees are the driving force behind our success. We take pride in going the extra mile to support our employees, reinforcing our commitment to being a Great Place to Work and a Fortune Best Workplace. We foster a culture where new ideas and diverse perspectives are not just encouraged but valued. Our Values Blueprint, centered on...

  • executive assistant to the dean

    23 hours ago

    united states University of Washington Full time

    EXECUTIVE ASSISTANT TO THE DEAN As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional...

  • Account Executive

    4 weeks ago

    united states, united states, us Traditions Health Full time

    We are seeking an experienced Hospice Account ExecutiveTraditions Health is highly invested in not only your overall health, but also your future. This is reflected in the benefits we provide and the opportunities we make available to our employees. Benefits for eligible employees include:Full range of health insurance-medical (BCBS with 3 medical plan...

  • Client Solutions Executive

    4 weeks ago

    united states, united states, us INDI Staffing Services Full time

    Recognized as the leading software development company in the Americas, our client offers 100% remote modality and an excellent work environment in which employees can thrive, and work in multicultural teams, with flexible schedules and endless growth opportunities.About the Role:We are looking for a Client Solutions Executive with proven experience and a...

  • New Business Account Executive

    4 weeks ago

    united states, united states, us Retirement Solution Group, LLC Full time

    Job SummaryThe New Business Account Executive position is a unique role as the candidate will be an essential sales support and onboarding specialist for both our qualified retirement plan single employer and Pooled Employer Plan businesses. In addition, this person will work closely with the CEO on growth strategy projects, strategic partnerships and as a...

  • Administrative Assistant

    4 weeks ago

    united states, united states, us Cutting Edge Real Estate Services Full time

    Company DescriptionCutting Edge Real Estate Services is a real estate agency based in Orange County, CA; specializing in residential and commercial property sales, property management and rentals.With a team of experienced agents, Cutting Edge Realty Estate Services provides personalized service to assist clients in finding their ideal properties in the...

  • Executive Assistant

    3 weeks ago

    Encino, CA, United States Palo Alto Staffing Full time

    Education requiredManage complex calendars for a senior executive, including scheduling high-stakes meetings and coordinating travel arrangements. Prepare materials for board meetings, investor presentations, and due diligence sessions. Liaise with various stakeholders to gather and synthesize information for executive decision-making. Draft and proofread...

  • Sales Assistant

    4 weeks ago

    united states, united states, us Insight Global Full time

    Title: Sales Assistant/Account Development ExecutiveLocation: Travel Role Monday Through Thursday - Remote Friday'sComfortable commuting to Fargo, ND or West Fargo, ND or Detroit Lakes, MN or Fergus Falls, MN or Alexandria, MN within 50 miles of these locations.Pay Rate: $20-$24/hr (Uncapped Commission)Required Skills & Experience• 1+ year of experience in...

  • Executive Underwriter, Surety

    1 day ago

    united states, us AmTrust Financial Full time

    Overview The Executive Underwriter or Senior Underwriter are responsible for achieving profitable underwriting results in support of growth and profit objectives by appropriate risk selection, agency relations, book management, self-development, and assistance in professional development of others. They administer the underwriting and servicing of new...

  • Coordinator, Finance

    4 weeks ago

    united states, united states, us Northbound Executive Search Full time

    We have an opportunity for motivated and intelligent Coordinator to support the Finance & Accounting team of an established asset management firm. The Finance & Accounting Coordinator will play a key role in supporting the day-to-day financial operations, reporting, and coordinating internal communication within the team.Qualified candidates will have 2+...

  • Assistant General Manager

    4 weeks ago

    united states, united states, us Giorgio Armani Full time

    As a leader within Giorgio Armani Corporation, you will be part of a diverse leadership and sales team, who you will inspire and motivate each day. You will work with the General Manager to align the entire team on driving sales, providing an excellent client experience, building strong talent and ensure the store operates efficiently and effectively. Your...