Executive Assistant

3 weeks ago

Pittsburgh, United States Oxford Solutions Full time

About the Role We are seeking a highly capable and polished Executive Assistant to work in our office in the North Hills (Pittsburgh) office, five days per week to directly support the leadership of a fast-growing staffing company. This is a critical position that ensures the President's office operates efficiently and strategically. The ideal candidate is proactive, resourceful, and skilled at handling a wide range of administrative and operational responsibilities with confidence and discretion. Experience in the staffing or professional services industry is highly desirable. Key Responsibilities Act as a gatekeeper, screening communications and ensuring the President's time is focused on the highest-impact activities Manage the President's calendar Prepare, edit, and proofread presentations, reports, proposals, and internal communications Support client engagement efforts by coordinating high-level meetings, following up on action items, and preparing briefing materials Assist in monitoring operational metrics and staffing performance reports, compile summaries for executive review Coordinate meetings and leadership team sessions, including agenda preparation, minutes, and follow-up Handle confidential and sensitive information with the utmost professionalism Liaise with internal teams-including operations, recruiting, sales, and finance-to support companywide initiatives Manage expense reports, approvals, vendor coordination, and administrative workflows Support special projects and company events as needed, helping the President drive organizational priorities forward Qualifications 3-5+ years of experience supporting senior executives; experience in staffing, recruiting, or a service-based industry preferred Exceptional organization, prioritization, and time-management skills Strong written and verbal communication abilities, with a professional and polished communication style High level of discretion, judgment, and ability to maintain confidentiality Mastery of Microsoft Office Suite and/or Job Diva desired Ability to work in a fast-paced environment and adapt quickly to shifting priorities Self-starter with a strong sense of ownership and commitment to follow-through Demonstrated ability to collaborate effectively across departments What We Offer Competitive compensation and benefits package Opportunity to work closely with executive leadership in a growing staffing organization A culture that values initiative, teamwork, and professional growth The chance to play a meaningful role in the company's operational success IND123

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