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Document Clerk

3 months ago

Menlo Park, United States California People Search, Inc. Full time

Our client is seeking a meticulous and organized Documentation Clerk to join their team. This person will play a crucial role in supporting the operations team with all steps in processing a high volume of documents. The ideal candidate will possess strong attention to detail, excellent organizational skills, and the ability to thrive in a fast-paced environment. Prior office experience is preferred, but not required.


About the Role:

A short paragraph summarizing the key role responsibilities.


Responsibilities:

  • Document Management:
  • Assist Documentation team with the following tasks, with a goal of performing these steps independently:
  • General Filing
  • General copying and scanning of documents
  • Reviewing documents for completeness and ensuring all expected documents have been received
  • Processing documents, including saving to network drives, renaming files, creating and updating the Table of contents, and printing documents
  • Maintaining and updating records in SharePoint and other document management systems
  • Team Collaboration:
  • Collaborating with team members to ensure timely completion of tasks
  • Pulling, packing, and shipping weekly shipments of documents by entity
  • Perform other tasks as assigned
  • Other Tasks:
  • Process incoming mail and packages as assigned and review for completeness
  • Prepare FedEx Labels and manage shipping supplies/ inventory
  • Other tasks and assist other departments as assigned


Qualifications:

  • In office position Monday through Friday, 830 am – 530 pm
  • High attention to detail and accuracy
  • Strong organization skills
  • Excellent verbal, written communication, and typing skills
  • Proficiency in Microsoft Office 365 (Word, Excel, and Outlook)
  • Strong interpersonal skills; self-motivation
  • Ability to exercise good judgment and maintain confidentiality
  • Bachelor’s Degree or equivalent (completed or in process) required
  • At least one year of relevant experience in an office setting, preferably in an administrative or clerical role or with a high volume of documents


Pay range and compensation package:

50-60k/year plus excellent benefits (vision, dental, medical).