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Document Management Specialist

2 months ago

Orange Park, Florida, United States Catalis Regulatory & Compliance, LLC Full time
About the Role

Catalis Regulatory & Compliance, LLC is seeking a highly organized and detail-oriented Document Management Clerk to join our team. As a key member of our operations team, you will play a critical role in ensuring the smooth processing and management of customer correspondence.

Key Responsibilities
  • Mail and Correspondence Processing: Open and sort mail by categories, including incoming fax and email correspondence, and scan and index all correspondence (incoming and outgoing).
  • Indexing and Data Entry: Process changes to indexing uploaded through the web, and perform data entry of incoming checks received via mail.
  • Quality Control: Conduct quality control checks on letter output to ensure accuracy and completeness.
  • Specialized Tasks: Process incoming correspondence from Lockbox, assign to correct team, and process returned mail.
  • Application Processing: Process application corrections after receipt of application.
Requirements
  • A high school diploma or equivalent is required.
  • Minimum 1-year clerical experience.
  • Basic PC and Microsoft Office tools skills (Word, Excel, and Outlook).
  • Excellent oral communication skills, ten-key by touch; must be able to type 35 wpm.
  • Excellent problem-solving skills.
  • Good judgment.
  • Great organizational skills.
  • Self-motivated.
  • Excellent attention to detail and team player skills are required.
What We Offer
  • A dynamic and supportive work environment in a mission-driven organization.
  • Competitive salary and benefits package, including health, dental, vision insurance.
  • PTO (paid time off).
  • HSA and FSA options.
  • 401(k) plan with matching contributions.
  • Paid parental leave.
  • ABLE matching contributions for the disability community.
  • Employer-paid short-term and long-term disability insurance and group term life insurance.
  • Financial and legal assistance through our EAP (Employee Assistance Program).
  • Opportunities for professional development and career advancement.