File Clerk

3 weeks ago

Overland Park, United States Hennessy & Roach, P.C. Full time
Company Description

Hennessy & Roach, P.C. is a law firm defending employers in Workers' Compensation and defendants in General Liability matters. H&R is based in Chicago with additional offices in Springfield, Illinois; St. Louis, Missouri; Milwaukee, Wisconsin; Indianapolis, Indiana; Overland Park, KS; Omaha, Nebraska; and Brentwood, Tennessee. The firm handles matters throughout the States of Illinois, Indiana, Iowa, Missouri, Nebraska, Kansas, Wisconsin, and Tennessee. Founded by Thomas G. Hennessy and James P. Roach on May 17, 1993, the firm continues to grow.

Job Description

A successful law firm is seeking a File Clerk for our Overland Park, Kansas location. This position requires a motivated, detail-oriented, organized professional capable of functioning in a fast-paced, challenging legal environment.

Hybrid work options available.

Position Summary:

The File Clerk is responsible for following a filing system and organizing records, such as letters, legal documents, case files, correspondence, invoices, answering phones, greeting guests and other administrative duties. They locate and retrieve requested files, as well as prepare legal document indices, file folders and labels. They are responsible for keeping files up-to-date, scheduling depositions and ordering IMEs. The file clerk may perform other clerical duties, such answer phone calls, handling mail, faxing, using a copy machine, transcription and maintaining a calendar.

Essential Job Functions:
  • Process mail, scan documents and save into files. Make sure filing for every attorney is completed and up to date.
  • Assist attorneys with electronic and mail filing with state and federal courts and administrative agencies.
  • Keeps cases organized by establishing and organizing files, monitoring calendars, meeting deadlines, documenting actions, inputting information into file database and case management software.
  • Prepare status emails and correspondence.
  • Schedule depositions.
  • Order IMEs.
  • Prepare subpoenas and follow up.
  • Close files.
  • Maintain records attendant to court proceedings.
  • Save emails in Time Matters document management software for attorneys.
  • Maintain daily calendar and computer files.
  • Ensure tasks are completed timely and properly documented.
  • Dictation transcription as needed.
  • Other related duties as assigned.
Qualifications

Qualifications
  • High school diploma or GED (or equivalent) required, Associates or bachelor's degree a plus.
  • 0-2 years of experience supporting a legal office or working in the legal industry preferred.
  • Working knowledge of court rules and procedures preferred.
  • Microsoft Word and Excel experience required, PowerPoint experience a plus.
  • Transcription experience is a plus.
  • Must be able to work onsite M-F
  • Excellent attention to detail with the ability to multi-task.
  • Excellent communication and proofreading skills.
  • Must be self-motivated and able to meet deadlines under pressure.
  • Must be able to work as part of a team and independently.
  • Organization, Planning, Attention to Detail, and Dependability.
  • Firm and Client Confidentiality required.


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