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Administrative Assistant

2 months ago

Boston, United States Planet Professional Full time

Academic Content Specialist (Admin)

Contract

1-2 months (could convert if the person does well)

Start 9/12

Process- 1 phone or video interview

Industry- Academia, college in Boston, supports College of Arts & Sciences academic programs

Hours- M-F 8:45am-4:45pm with 1 hour lunch (35 hours per week)

Location- Onsite daily in Boston (Tremont Street - close to Park Street, Downtown Crossing and Government Center T stops)

Background check- CORI, SORI & county criminal


Must haves:

-Bachelor degree

-3+ years of administrative experience

-MS Office (Word, Outlook, Excel & PowerPoint)


Preferred:

-Academia industry

-Workday

-Master's degree

Job Description:Provide administrative and technical support for College of Arts & Sciences (CAS) academic programs, online academic content, and CAS faculty committees. Reports to Associate Dean, Administration, Operations & Planning.


Primary Responsibilities:


Management of CAS Academic Catalog and Academic Website content (30% of time)

  • Oversee annual revision of online CAS academic catalogs, including entering edits in CMS
  • Serve as the point-person for all CAS academic web content, working with departmental CMS users to establish a cadence of regular updates and making edits directly as needed to ensure accuracy
  • Advise CMS users on content best practices and trouble-shoot technical issues with them
  • Edit and proofread academic content written by others for website
  • Ensure that existing and new academic content is accurate, up-to-date, and appropriate for the web
  • Liaise with the Office of Marketing and Communication on CAS website needs and support/contribute to updates completed by OMC team members dedicated to CAS
  • Facilitate marketing material revisions with academic departments and the Office of Marketing and Communication to ensure accuracy and alignment with catalog and website.
  • Admin Support for CAS Faculty Governance Committees (30% of time)Provide administrative support for CAS Committees (scheduling and room booking; preparation of proposals and supporting materials; development of agendas; facilitate virtual meetings through Zoom)
  • Serve as recorder for CAS Committees (Undergraduate Curriculum Committee, Graduate Curriculum Committee, Educational Policy Committee, Shared General Education Curriculum Committee); prepare agendas and post minutes
  • Serve as recorder for CAS Faculty Assembly; prepare agendas and post minutes
  • Support for CAS Academic Programs and Initiatives (20% of time)Coordinate Academic Program and Course Approval/Modification paperwork from start to finish through faculty governance process, including initial review of all submitted paperwork for accuracy and compliance with requirements
  • Coordinate request and acceptance of proposals and syllabi for late starter, 1-2 credit courses, and winter sessions courses
  • Manage initial review of Independent Studies in Workday Student
  • Coordinate Program Review schedule and process
  • Coordinate syllabus review process, maintenance and automation
  • Coordinate Course Evaluation and Grade Distribution Data: assist with dashboard development and administration
  • Maintain CAS Academic Programs Master List
  • Maintain CAS Faculty Site (using appropriate technology platform)
  • Assist with CAS events including Convocation, New Student Orientation, Faculty Retreat as needed
  • Other administrative duties as assigned
  • Support for Educational Technology & its use by CAS faculty and staff (20%)Serve as Workday Student “super user” for CAS: learn full functionality of system and provide faculty and staff support as needed
  • Create updates for CAS’ in Workday Student as required for implementation and ongoing utilization, working collaboratively with and responsively to the Workday Student Project Team
  • Serve as Canvas support for CAS faculty and staff, supplementing support by CTSE staff
  • Provide Canvas backend support for syllabus collection and assessment
  • Create and maintain Canvas courses to support non-course use of Canvas in support of Dean’s Office programs as needed (e.g. for Orientation and Faculty Development)
  • Requirements/Qualifications:Bachelor’s degree with 3+ years of relevant experience; Master’s degree preferred
  • Experience in an Academic setting, preferably
  • Proficiency in Microsoft Office including database management
  • Attention to detail, as demonstrated by copyediting and proofreading capabilities
  • Excellent communication (both verbal and written), time management, and interpersonal skills
  • Strong organizational skills and an ability to handle multiple responsibilities
  • Knowledge of College-level academic policies and faculty governance processes
  • Knowledge of Sitecore, SmartCatalog, and Zoom preferred