Executive Assistant and Office Manager

2 weeks ago

Boston, United States Christian Science Full time
Department: Committee on Publication

SUMMARY

The primary function of this position is to provide metaphysical and administrative support to the Manager Committees on Publication for The Mother Church. The secondary function of this position is to provide office administration for the Office of the Manager that supports the work of staff and Committees on Publication worldwide. Because you will have exposure to sensitive and high-priority matters of the Church, you are required to have a high level of professionalism, dedication, administrative skill, initiative, flexibility, confidentiality, service orientation and humility. You must have a solid grasp of the Mission of the Committee Office and the Church, and must be actively engaged in furthering it. Membership in The Mother Church and Primary Class instruction required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Actively manages calendar and appointments for Manager.
  • Assists in preparing for meetings and ensures the appropriate documents to accompany the meetings are on-hand.
  • Prepares contracts (with contract workers and vendors) on behalf of Committee Office and confers with Financial Planning and Analysis (FP&A) contact in the Treasurer's Office and Contracts Department, and the Manager.
  • Reviews and processes invoices for all contractors.
  • Takes the lead in the annual budget process, including preparing a draft budget, follows the office budget on a monthly basis, assists with budgeting of projects for Committee Office as required, and confers regularly with FP&A and the Manager on budget matters.
  • Handles administrative needs of the Committee Office.
  • Handles incoming calls when needed.
  • Prepares Board Action Memos for activities that require approval by the Christian Science Board of Directors and shepherds them through the process to conclusion, including keeping approved copies.
  • Liaises with the Committee's Board Office EAs for updates, meetings and items requiring immediate attention.
  • Manages the Manager's travel schedule and arranges business lunches.
  • Supports travel logistics and related documentation for staff members, and Committees on Publication when they are traveling to the Boston office for meetings.
  • Arranges workspace, technology, equipment and training for onboarding of new employees.
  • Manages group meeting and conference logistics.
  • Handles incoming mail, including assisting the Manager with incoming email correspondence.
  • Provides first level of approval of staff expense reports and OneCards in Tallie.
  • Serves as the Office Coordinator for the floor, including ordering supplies and arranging maintenance of office equipment.
  • Coordinates digital archive filing in M-files on behalf of Manager's Office, including Ecumenical and Interfaith Relations and Massachusetts Committee on Publication.
  • Assists Reference and Records Coordinator with collecting Vital Records documents yearly.
  • Serves as department coordinator for organization-wide initiatives such as a business continuity plan (every-other-year).
  • Serves as liaison between the Technology Services Group (TSG) and staff members by arranging for the technology needs of new staff members, and by sharing important information from TSG with staff.

Assists Massachusetts Committee on Publication

  • Administratively and metaphysically.
  • Filing of documents in M-files and contact information in Salesforce as directed.

STAFF MANAGEMENT AND JOB CONTACTS

Reporting Relationships

  • Supervision: Reports to the Manager, Committees on Publication
  • Supervises: None

Regular Contacts: This position has regular contact with the Committees on Publication, the Christian Science Board of Directors, employees, managers, Coordinating Managers, church members, and the public.

JOB REQUIREMENTS

Education/Experience

This position requires a Bachelor's degree or equivalent work experience at The Mother Church. Additional 5+ years relevant work experience preferred. Administrative skills and decorum that appropriately support an executive-level manager are required.

Knowledge/Skills

This position requires a working knowledge of Microsoft Office (Outlook, Word, Excel & PowerPoint), Google suite, M-files and Salesforce, and the ability to work in databases. Must have excellent communication and strong problem-solving skills. Has the ability to anticipate needs, discern matters of priority, and identify outstanding issues and follow through. Has a clear understanding of the importance of confidentiality and metaphysical support.

Engagement with Christian Science

Membership in The Mother Church and Primary Class instruction required.

Work Place

Contributes to a loving, calm, and inspired environment.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

  • Executive Assistant Office Manager

    2 weeks ago

    Boston, United States Boston Hire Full time

    Established private equity firm in back bay is hiring a team-oriented Executive Assistant/Office Manager to join their team. This is a hybrid position requiring 3 days in office. The ideal candidate will possess strong administrative skills, a professional demeanor, and exceptional written and verbal communication skills. This person must also be tech savvy...

  • Executive Assistant Office Manager

    2 weeks ago

    Boston, United States Boston Hire Full time

    Established private equity firm in back bay is hiring a team-oriented Executive Assistant/Office Manager to join their team. This is a hybrid position requiring 3 days in office. The ideal candidate will possess strong administrative skills, a professional demeanor, and exceptional written and verbal communication skills. This person must also be tech savvy...

  • Executive Assistant Office Manager

    3 weeks ago

    Boston, United States Boston Hire Full time

    Downtown Private Equity firm seeks an Executive Assistant/ Office & Marketing Coordinator to support a Partner. Ideal candidate will have 3+ years experience coordinating travel, organizing inhouse meetings, event planning & managing different creative projects. Candidates must possess an eye for detail, strong verbal & written communication skills,...

  • Executive Assistant Office Manager

    3 weeks ago

    Boston, United States Boston Hire Full time

    Downtown Private Equity firm seeks an Executive Assistant/ Office & Marketing Coordinator to support a Partner. Ideal candidate will have 3+ years experience coordinating travel, organizing inhouse meetings, event planning & managing different creative projects. Candidates must possess an eye for detail, strong verbal & written communication skills,...

  • Executive Assistant to the Dean’s Office

    1 month ago

    Boston, United States Tufts University Full time

    Overview The Office of the Dean is responsible for the academic and administrative functions of Tufts University School of Medicine, including overseeing the School’s academic departments, the teaching and research enterprises, student services, and campus buildings and facilities. The primary responsibilities of the Office of the Dean include financial...

  • Executive Assistant to the Dean's Office

    2 weeks ago

    Boston, Massachusetts, United States Tufts University Full time

    Overview The Office of the Dean is responsible for the academic and administrative functions of Tufts University School of Medicine, including overseeing the School's academic departments, the teaching and research enterprises, student services, and campus buildings and facilities. The primary responsibilities of the Office of the Dean include financial and...

  • Executive Assistant to the Dean’s Office

    4 weeks ago

    Boston, United States Tufts University Full time

    Overview The Office of the Dean is responsible for the academic and administrative functions of Tufts University School of Medicine, including overseeing the School’s academic departments, the teaching and research enterprises, student services, and campus buildings and facilities. The primary responsibilities of the Office of the Dean include...

  • Office Operations Administrator

    2 weeks ago

    Boston, United States Monte Rosa Therapeutics Inc. Full time

    Overview We seek an experienced, highly motivated, and enthusiastic office operations coordinator / executive assistant to join our rapidly growing team. Working both collaboratively and independently, s/he enables the company to function well and facilitates efficient and effective department workflow across multiple office sites. This person will support...

  • Executive Assistant To Chief Executive Officer

    2 days ago

    Boston, United States Manning Personnel Group, Inc. Full time

    A major, Boston-based non-profit is seeking an Executive Assistant to provide high level support to the CEO. The ideal candidate is professional, articulate and enjoys working within a collaborative and fast-paced environment. The EA must be able to work well under pressure and handle a wide variety of activities with significant attention to detail and...

  • Executive Assistant To Chief Executive Officer

    2 days ago

    Boston, United States Manning Personnel Group, Inc. Full time

    A major, Boston-based non-profit is seeking an Executive Assistant to provide high level support to the CEO. The ideal candidate is professional, articulate and enjoys working within a collaborative and fast-paced environment. The EA must be able to work well under pressure and handle a wide variety of activities with significant attention to detail and...

  • Executive Assistant To Chief Executive Officer

    2 days ago

    Boston, United States Manning Personnel Group, Inc. Full time

    A major, Boston-based non-profit is seeking an Executive Assistant to provide high level support to the CEO. The ideal candidate is professional, articulate and enjoys working within a collaborative and fast-paced environment. The EA must be able to work well under pressure and handle a wide variety of activities with significant attention to detail and...

  • Executive Assistant

    2 weeks ago

    Boston, United States Tufin Software Technologies Ltd. Full time

    Description We are looking for a dynamic individual to be the Executive Assistant to the Chief Executive Officer and Chief Revenue Officer. The candidate will join Tufin at an exciting time and help grow the business by working closely with the executive team. The candidate should possess strong communication skills, thrive in a fast-paced environment, and...

  • Executive Assistant

    2 weeks ago

    Boston, United States Fanning Personnel Full time

    Executive Assistant - Boston Asset Management firm - 4 days in office The Executive Assistant will support a Managing Principal with a wide range of endeavors. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the...

  • Executive Assistant

    2 weeks ago

    Boston, United States Fanning Personnel Full time

    Executive Assistant - Boston Asset Management firm - 4 days in office The Executive Assistant will support a Managing Principal with a wide range of endeavors. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the...

  • Executive Assistant

    2 weeks ago

    Boston, United States Fanning Personnel Full time

    Executive Assistant - Boston Asset Management firm - 4 days in office The Executive Assistant will support a Managing Principal with a wide range of endeavors. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the...

  • Executive Assistant

    2 weeks ago

    Boston, United States Shawmut Design and Construction Full time

    Maintains Executive's calendar and daily schedule ensuring Executive is prepared for all meetings. Drafts letters, emails, reports and other correspondence as required on behalf of the Executive. Maintains confidential files. Attends meetings as requ Executive Assistant, Executive, Assistant, Construction, Business Services

  • Executive Assistant

    1 month ago

    Boston, Massachusetts, United States Tufin Full time

    DescriptionWe are looking for a dynamic individual to be the Executive Assistant to the Chief Executive Officer and Chief Revenue Officer. The candidate will join Tufin at an exciting time and help grow the business by working closely with the executive team. The candidate should possess strong communication skills, thrive in a fast-paced environment, and be...

  • Enterprise Analytics Program Manager

    6 days ago

    Boston, United States Executive Office of Technology Services and Security Full time

    Enterprise Analytics Program Manager - FT Contract OpportunityCome join the Massachusetts Data Office as the Enterprise Analytics Program Manager and help us build the future of data-driven government for Massachusetts!About EOTSS and the Massachusetts Data OfficeThe Executive Office of Technology Services and Security (EOTSS) is the state’s lead office...

  • Enterprise Analytics Program Manager

    5 days ago

    Boston, United States Executive Office of Technology Services and Security Full time

    Enterprise Analytics Program Manager - FT Contract OpportunityCome join the Massachusetts Data Office as the Enterprise Analytics Program Manager and help us build the future of data-driven government for Massachusetts!About EOTSS and the Massachusetts Data OfficeThe Executive Office of Technology Services and Security (EOTSS) is the state’s lead office...

  • Executive Assistant

    2 weeks ago

    Boston, United States Sigma Inc Full time

    730525 Executive Assistant, Boston, MA, 3 Months contract Sigma.Inc. is looking for an Executive Assistant to work onsite with our Client located in Boston, MA. This is with Commonwealth of MA and Dept of Children and Families. Will be required to work onsite at 600 Washington St. Shift Timings : Mon-Fri, 9-5pm with half hour lunch break. Description :...