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Office Manager

3 months ago

Woburn, United States BALYO Full time

The Office Management & Business Development Coordinator works directly with the Balyo Vice President of Operations and the North American Sales Director. This position is responsible for general administrative and office management duties and for providing support to the Balyo Sales team by carrying out specific tasks that will provide focused business development and

prospecting, lead qualification, and administrative assistance with tactical target marketing campaigns from time to time.


Missions


Office Management

The role of the Office Coordinator is to ensure that the office operates smoothly and efficiently. Administrative responsibilities include:

  • Receiving and directing visitors
  • Dealing with correspondence and queries
  • Processing invoices
  • Checking travel expense reports
  • Ordering stationery and IT equipment
  • Maintaining procedures/office administrative systems
  • Organizing company events and conferences
  • Recruitment support: pre-qualification interviews


Business Development

Business Development duties will include assisting with the company’s multi-channel prospecting methodology (the COMBO OUTREACH), assisting the sales and marketing team’s building and maintenance of a healthy and sustainable sales pipeline:

  • Assisting Sales Managers with electronic prospecting via LinkedIn Sales Navigator and other tools
  • Creating campaign dashboards and follow-up correspondence generated from HubSpot CRM
  • Online research for specific market, application and/or customer verticals
  • Administrative assistance for trade show event preparations
  • Organization and on-going maintenance of sales and marketing tools, files and other materials


Profile


Bachelor's degree (B.S.) from a four-year college or university

Minimum 1-2 years of office administrative experience

Minimum of 3-5 experience in a customer-facing role(s), which may include roles in retail sales, business-to-business sales, inside sales. Online sales and/or marketing experience is a plus.

Fluency in both written and spoken English, written and/or spoken French is a plus.


  • Prior success: the successful candidate will have past experience in office management and administration
  • Natural relationship skills with customer focus and a curious mindset
  • Must enjoy working with people in a close-knit, high-energy office atmosphere
  • Ability to connect with and speak to new people on a daily basis, at all levels from consultants, engineers and executives.
  • A willingness to learn new interpersonal skills,
  • The ability to address problems in a constructive way and maintain a positive outlook
  • Demonstrated responsibility and ability to work autonomously


Visa or long term working authorization are required for this job

Balyo is an equal opportunity employer