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Office Assistant/Legal Billing

2 months ago

Woburn, United States CORWIN & CORWIN LLP Full time

Join Our Team: Office Assistant with Legal Billing Responsibilities


Are you an organized and detail-oriented professional with a passion for legal administration? Our mid-size law firm is seeking an Office Assistant to support our team in a dynamic and collaborative environment.


Responsibilities:

1.       Secretarial Duties:

○     Filing Court Pleadings/Documents: Efficiently manage legal documents, including electronic filing.

○     Service of Process: Prepare summonses and coordinate with sheriff or process servers.

○     Work Product: Format and distribute work product (documents, reports, etc.).

○     Open/Close Matters: Handle administrative tasks related to case management.

○     Diarying: Maintain a master calendar for appointments and deadlines.

○     Copying: Assist with photocopying tasks.

○     Answering Phones: Professionally manage incoming calls.


2.       Time/Billing Responsibilities:

○     Entering Time for Attorneys: Accurately record billable hours for our legal team.

○     Preparing and Sending Bills Monthly: Create, edit, and finalize invoices.

○     Month-End Reports: Compile and prepare reports at the end of each month.


3.       Additional Tasks (if Partners Delegate):

○     Accounts Receivable (A/R): Manage payments received.

○     Bank Deposits: Handle deposits.

○     Accounts Payable (A/P): Approve and post vendor bills.


Qualifications:

●     Proficiency in Microsoft Office (Word, Excel, Outlook).

●     Familiarity with legal billing software (e.g., Clio) is a plus.

●     Strong organizational skills and attention to detail.

●     Excellent communication and phone etiquette.


Why Join Us?

●     Collaborative work environment.

●     Opportunity to contribute to a successful legal practice.

●     Competitive compensation and benefits package.

  • If you're ready to take on a multifaceted role that combines traditional legal support with billing responsibilities, we'd love to hear from you Apply now or share this opportunity with someone who might be a great fit.


Training will be available by current staff.


If interested, please contact Norman Brown at nbrown@corwinlaw.com