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Administrative Specialist

4 weeks ago

Arlington, United States Nationwide IT Services Full time
SAF/AQD - Office of the Deputy Assistant Secretary for Logistics and Product Support
SAF/AQD is responsible for providing enterprise oversight of all matters pertaining to product support, supply chain management, maintenance of military materiel and all support functions required to field and maintain the operational capability of weapon systems, including all functions related to weapon system readiness. SAF/AQD develops strategy, policy and guidance and serves as the primary interface with Congress, OSD and the other military Services on programs relative to product support.

This position provides direct administrative and executive assistant support the Senior Executive Service (SES) member of AQD.

This position is located at the Pentagon and is 5 days onsite.

Tasks for this position include, but are not limited to, the following:
  • Performing administrative duties such as maintaining General Officer/Senior Executive Service (GO/SES) calendars, managing travel arrangements, and assisting in voucher processing, setting up and maintaining file plans, maintaining records, and executing government administrative policies, greeting visitors, and answering phones.
  • Receiving and distributing mail, managing correspondence, and action item tasking and tracking including monitoring deadlines in TMT, and reviewing correspondence for correctness.
  • Supporting the leadership of high visibility/high pressure front office
  • Managing organizational calendar and all travel for SAF/AQD front office.
  • Processing travel reservations, authorizations, and vouchers i.e., DTS.
  • Managing all Protocol-related activities.
  • Initiating high-level meetings of senior members and General Officers.
  • Receiving and screening visitors and phone calls.
  • Installing administrative procedures that affect subordinate units. Independently reviewing outgoing correspondence and ensuring handling requirements for classified material are accurately followed.
  • Collaborating with Military Assistant to resolve process bottlenecks and backlogs.
  • Assists actions officers in executing conference preparation to include weekly high level Video Teleconferences (VTCs).
  • Any other tasks closely associated with the performance of duties list above and as coordinated with the COR.

Qualifications:
  • A bachelor‘s degree in business or related discipline.
  • At least 3 years of experience in related duties.
  • Be proficient with MS Access, Air Force Public Information Management System, TMT, and AF Portal.
  • Requires attention to detail, knowledge of the JTFR, Privacy Act regulations, and CUI handling.

Work Experience Substitutions:
6 years of relevant work experience may be substituted for a BA/BS degree.
Associate degree plus 4 years of relevant work experience may be substituted for a BA/BS degree.

About Nationwide IT Services
NIS is an IT and Management consulting company, is a CVE-verified Service-Disabled Veteran- Owned Small Business. Our mission is to deliver value-added services to our customers, leveraging technology, people, and industry best practices to implement innovative solutions through our trusted employees and team members.

Our benefits package includes medical, dental, and vision insurance, life and disability insurance, 401(k) plan with employer match, paid holidays, PTO (sick/vacation), commuter benefits, employee assistance program (EAP) and educational reimbursement along with Pet Insurance.

Nationwide IT Services, Inc. provides equal employment opportunities (EEO) to all qualified applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, genetics, disability or protected veteran status.