Operations Coordinator

5 days ago

Asheville, United States Vaya Health Full time

LOCATION: Remote - This is a home based, virtual position that operates within the hours of 8:30am-5:00pm on US Eastern Standard time (EST). Vaya Health welcomes applications from NC, SC, GA, TN, VA, MD, and FL.


GENERAL STATEMENT OF JOB

Working under the guidance of the Vice President of Project Management Office (PMO), the PMO Operations Coordinator is a pivotal role in supporting the VP of PMO and all related activities. In this role, the PMO Operations Coordinator will be responsible for operationalizing PMO policies and procedures and providing the VP of PMO with administrative support services ensuring the success of the strategic vision of the organization, the Information Services Divisions (ISD) and the PMO.

Under the supervision and direction of the VP of PMO, this position provides coordination and management of daily activities and projects that encompass the PMO and enterprise-wide project and initiatives.

ESSENTIAL JOB FUNCTIONS

Administrative Support Coordination:

  • Manage VP of PMO and PMO department calendars, including scheduling, prioritizing meeting requests to ensure business needs are met
  • Provide support for PMO department meetings including the development of presentations and supporting materials
  • Assist VP of PMO in identifying, tracking and resolving administrative/high-level issues
  • Provide primary admin support for PMO related meetings including tracking of action items and deliverables
  • Coordinate onboard training for departmental PMO staff
  • Compile reporting metrics and information for PMO related meetings and discussions

Project Management and Coordination:

  • Facilitate and manage PMO document and artifact library, ensuring all PMO templates (agenda, minutes, presentations, project status reports, etc.) are in compliance and kept updated.
  • Ensure consistent project execution across the organization by promoting best practices within approved policy and guidelines.
  • Assist in resource management oversight to optimize staff and manage organizational requests

Reporting and Communications:

  • Compile information for standard reporting metrics for PMO and portfolio projects
  • Create presentations and project reporting information for both internal and external stakeholders
  • Act as POC for PMO communications, work with ISD Technical Writer and Office of Communications to ensure all documents and publications are aligned with approved policy and procedures

Other responsibilities as assigned.

KNOWLEDGE OF JOB

  • Has thorough knowledge of office and business practices as necessary in the completion of daily responsibilities.
  • Familiarity with project management tools and methodologies.
  • Strong analytical skills and attention to detail.
  • Proven experience in project coordination or operations management.
  • Able to keep abreast of any changes in policy, methods, procedures, etc., as they pertain to organizational and division operations and activities.
  • Excellent communication (written, oral) and collaboration abilities
  • Ability to assemble information in a concise, clear and effective manner.
  • Able to use independent judgment as situations warrant.
  • Has the ability to comprehend, interpret and apply regulations, procedures and related information.
  • Proficient in typing, must have excellent computer skills (MS- Excel, MS-Access, MS-Word, MS-PowerPoint), mathematical, organizational skills;
  • Experience with project management software such as SmartSheet, MS Project, etc.
  • Has well developed telephone skills; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this position.

QUALIFICATIONS & CREDENTIALING REQUIREMENTS

High School diploma or GED is required. Bachelor‘s degree in Business Administration, Information Systems, Management Information Systems, Project Management; Healthcare Administration. Must have 3-5 years of executive support or project management coordination/support experience.

PHYSICAL REQUIREMENTS

  • Close visual acuity to perform activities such as preparation and analysis of documents; viewing a computer terminal; and extensive reading.
  • Physical activity in this position includes crouching, reaching, walking, talking, hearing and repetitive motion of hands, wrists and fingers.
  • Sedentary work with lifting requirements up to 10 pounds, sitting for extended periods of time.
  • Mental concentration is required in all aspects of work.

RESIDENCY REQUIREMENT: Must live in NC, SC, GA, TN, VA, MD, or FL.


SALARY: Depending on qualifications & experience of candidate. This position is non-exempt and is eligible for overtime compensation.

DEADLINE FOR APPLICATION: Open until filled.

APPLY: Vaya Health accepts online applications in our Career Center, please visit about/careers/.


Vaya Health is an equal opportunity employer.

  • Operations Coordinator

    2 weeks ago

    Asheville, North Carolina, United States Work With Your Handz Full time

    Job OverviewWe are seeking a highly organized and customer-focused Operations Coordinator to join our team at Work With Your Handz. As an Operations Coordinator, you will play a critical role in ensuring smooth scheduling, efficient dispatching, and exceptional customer service.ResponsibilitiesManage and optimize technician schedules, ensuring efficient...

  • Clinical Operations Coordinator

    2 weeks ago

    Asheville, North Carolina, United States Sonova AG Full time

    Clinical Operations Coordinator\Helpers");We are seeking an experienced Clinical Operations Coordinator to join our Sonova AG team. In this role, you will play a critical part in ensuring the smooth operation of our clinical facilities and supporting our patients through every stage of their care journey.Responsibilities:Schedule and confirm patient...

  • Financial Operations Coordinator

    2 days ago

    Asheville, North Carolina, United States The University of North Carolina System Full time

    About the RoleThe University of North Carolina System is seeking a highly skilled Business Services Coordinator to join our team. This role will play a critical part in maintaining the financial health and stability of our organization.As a key member of our Administrative Office, you will be responsible for managing accounts payable functions, serving as...

  • Shipping Yard Operations Coordinator

    1 day ago

    Asheville, North Carolina, United States Ingles Markets Full time

    Job OverviewWe are seeking a skilled Switcher Driver to join our team at Ingles Markets. As a key member of our warehouse operations, you will play a critical role in ensuring the efficient movement of trailers within our yard.Main Responsibilities:Operate switcher truck to move trailers within the yard.Coordinate with warehouse team to ensure timely trailer...

  • Administrative Coordinator for Home Improvement Operations

    2 weeks ago

    Asheville, North Carolina, United States Ace Handyman Services Asheville Full time

    Ace Handyman Services Asheville is seeking a highly organized and detail-oriented Administrative Coordinator to facilitate smooth daily operations.Key Responsibilities:Foster effective customer communication, providing information on services and solutions offered by Ace Handyman Services AshevilleCoordinate schedules and material ordering for multiple...

  • Operations Coordinator

    2 weeks ago

    Asheville, North Carolina, United States Eliada Homes Full time

    About UsEliada Homes, Inc. has been serving the community for 120 years, offering equine therapy, farm programs, foster care, child development, day treatment, and housing services from our 320-acre campus in West Asheville.We are looking for an experienced Operations Coordinator - Administrative Team to support our Senior Leadership team and contribute to...

  • Disaster Recovery Operations Coordinator

    2 weeks ago

    Asheville, North Carolina, United States Scroggs Construction Services Full time

    Job OverviewAt Scroggs Construction Services, we are seeking a seasoned professional to lead our disaster recovery operations and optimize daily team performance. As a Restoration Project Supervisor, you will manage restoration projects, particularly in the aftermath of natural disasters and insurance-driven restoration efforts.Responsibilities:Project...

  • Sales Operations Coordinator

    2 weeks ago

    Asheville, North Carolina, United States PrideStaff Full time

    Job Summary: We are seeking a highly organized and detail-oriented Sales Team Assistant to provide administrative support to our sales team. This role involves handling customer inquiries, processing orders, and preparing sales reports. Key Responsibilities:Assist the sales team with order processing, including entering orders into the system, tracking...

  • Restaurant Operations Coordinator

    15 hours ago

    Asheville, North Carolina, United States Little Caesars Full time

    Job OverviewWe are seeking a highly motivated and skilled individual to join our team as a Shift Leader at Little Caesars. As a key member of our restaurant operations, you will play a vital role in ensuring the smooth running of our fast-paced environment.This is an exciting opportunity for someone looking to develop their leadership skills and take on new...

  • Store Operations Coordinator

    1 day ago

    Asheville, North Carolina, United States Claires Boutiques Inc Full time

    Job OverviewClaire's Boutiques Inc is seeking a highly skilled Assistant Store Manager to join our team. As an Assistant Store Manager, you will play a crucial role in driving sales and profit, delivering exceptional customer service, and maintaining store operations.

  • Healthcare Coordinator

    2 weeks ago

    Asheville, North Carolina, United States Elevate Health and Rehabilitation Full time

    We are pleased to offer a voluntary benefit for employees to access their pay on their own schedule. Work today, get paid today.Elevate Health and Rehabilitation is a member of the Ascent Healthcare Management family of skilled nursing facilities and rehabilitation centers. Our workplace culture is centered around uplifting people.If you are looking for a...

  • Site Operations Coordinator

    2 weeks ago

    Asheville, North Carolina, United States Zips Car Wash Full time

    **About Zips Car Wash**At Zips Car Wash, we pride ourselves on delivering exceptional customer service and ensuring a seamless experience for our valued customers. As an Assistant Site Manager, you will play a vital role in driving business growth and excellence.**Compensation Package**We offer a competitive hourly wage of $16 per hour, with the potential...

  • Front Desk Operations Coordinator

    1 day ago

    Asheville, North Carolina, United States Grand Bohemian Asheville Full time

    Grand Bohemian AshevilleA Luxury Hotel ExperienceWelcome to the Grand Bohemian Asheville, where luxury meets comfort and relaxation. Our hotel offers stunning views, elegant accommodations, and world-class amenities to make your stay truly unforgettable.About the Night Auditor PositionWe are seeking a highly skilled Night Auditor to join our team. As a Night...

  • Truck Driver and Trailer Coordinator

    16 hours ago

    Asheville, North Carolina, United States Ingles Markets Full time

    Job SummaryIn this exciting opportunity, you will serve as a crucial link between our warehouse team and trailer operations. As a Truck Driver and Trailer Coordinator at Ingles Markets, you will facilitate seamless trailer movement and contribute to our commitment to customer satisfaction.Your Primary Responsibilities:Operate switcher trucks to transport...

  • Clinical Scheduling Coordinator

    2 weeks ago

    Asheville, North Carolina, United States Four Seasons, The Care You Trust Full time

    Career Opportunity at Four SeasonsWe are seeking a skilled Clinical Scheduling Coordinator to join our team at Four Seasons, The Care You Trust.About the RoleThis is an exciting opportunity for a detail-oriented and organized individual to manage clinical schedules, ensuring seamless delivery of care services. As a key member of our administrative team, you...

  • Medical Office Coordinator

    2 weeks ago

    Asheville, North Carolina, United States UNC Health Care Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at UNC Health Care. This role is responsible for providing exceptional patient service, ensuring smooth clinic operations, and supporting our medical staff.Salary Range: $45,000 - $55,000 per year, depending on experience.About the Job: As a Medical...

  • Care Coordinator

    5 days ago

    Asheville, United States Vaya Health Full time

    LOCATION: Remote - the is a home-based, virtual position that operates within the hours of 8:30am-5:00pm on US Eastern Standard time (EST). The person in this position must live in North Carolina or within 40 miles of the NC border. GENERAL STATEMENT OF JOBThe Care Coordinator is responsible for providing proactive intervention and telephonic coordination...

  • Automotive Attendant Coordinator

    2 weeks ago

    Asheville, North Carolina, United States Ladgov Corporation Full time

    Job OverviewLadgov Corporation is seeking a skilled Automotive Attendant Coordinator to join their team in Asheville, NC.Estimated Salary Range:$40,000 - $60,000 per yearKey ResponsibilitiesGreet and inspect incoming vehicles.Park and retrieve vehicles safely and efficiently.Direct traffic flow to ensure smooth parking operations.Requirements and...

  • Administrative Coordinator

    4 weeks ago

    Asheville, United States Artex Group Custom Patches Full time

    Join Our Team as an Administrative Coordinator!Location: Fairview, NC (near Asheville, NC)Company: Artex GroupAt Artex Group, we don’t just make patches – we craft stories, celebrate identities, and help brands make their mark. With over 150 million patches sold, we are America’s trusted partner for custom patches and corporate promotional items. Our...

  • Operations Manager

    2 weeks ago

    Asheville, United States Vaya Health Full time

    LOCATION: Remote - must live in or near Vaya‘s catchment area. Incumbent in this role must live in North Carolina or within 40 miles of the NC border. Must have ability to travel to the Asheville NC office as needed. GENERAL STATEMENT OF JOBThe Special Investigations Operations Manager works in collaboration with and under the direct supervision of the...