Business Operations Manager

1 week ago

Chicago, United States DePaul University Full time
The Highlights: The Business Operations Manager is responsible for providing operational support to the dean, associate/assistant deans, and department heads (as applicable) of The Theatre School. The Business Operations Manager works in consultation with the dean and ADs to support full and part-time faculty administration processes (in coordination with Academic Affairs and HR), serving as a point-of-contact for the School with regard to shared services support and coordination and other operational or logistical matters. Reporting directly to the Dean, this role may also supervise student workers, manage projects, resolve problems, and serve as a member of the Dean‘s administrative team. The Business Operations Manager will utilize University data and systems and must have strong communication skills and solid operational acumen. The role develops strong enterprise-wide relationships to bring about appropriate action/resolutions related to The Theatre School operations and partners with central offices.

What You‘ll Do:

  • Manage efforts essential to assuring the efficiency and integration of School operations by:
    a) Serving as a point-of-contact for shared services support;
    b) Serving as an advisor to the Dean and their administrative team regarding issues pertinent to the overall School and conducting business as assigned;
    c) Employ competent use of systems and University data to enable data-driven management and support of School resource management and allocation;
    d) Work collaboratively with the Assistant and Associate Dean(s) and Chairs.
  • Management of specific elements of School operations and administration:
    a) In concert with Dean and Academic Affairs, oversee School resources by lending review and advice to:
    * the annual budget proposal and new initiatives for the School;
    * the annual salary planning process for faculty and staff across the School;
    * the annual full-time faculty requests for the School;
    * vacant staff position management and executive-level requests to recruit to fill/change;
    * academic program prioritization and development of new programs for the School b) Coordinate with the Financial Services and other university liaison(s) to support the on-going operations and adherence to University policies and procedures for:
    * Payroll Handling, including one-time payments, Reward & Recognition and stipends for part-time faculty, guest artists, chairs, directors and associate deans.
    * Procurement & Payment Handling, including requisitions, purchase orders, ProCard administration, contracts for goods or services, vendor invoices, reimbursements, and honoraria.
    * Financial Management, including financial dashboards/reports, budget entries, journal entries (including year-end accruals/deferrals), gift and endowed fund management, and post-award grant administration.
    * Human Resources, including coordinating executive level approval, staff hiring and related paperwork, salary changes, transfers, terminations, job description updates, quarterly part-time faculty hiring/termination, student employment hiring/termination, and managing employee paid time off.

c) In concert with the School‘s Events Coordinator, prepare, distribute, and provide follow up of all special event contracts and agreements for the use of School‘s spaces by internal and external parties. Prepare and distribute invoices for all rentals, and receive and deposit all receipts.

d) Provide review and Dean‘s approval for externally funded grant proposals and liaison with Office of Research Services.

  • This role directly manages a staff of 1-2 part-time student employees.
  • This role has the authority to bind the university to contracts up to $25,000. This role is accountable, on behalf of the Dean, for oversight of School resources (financial, human and physical) consisting of approximately $17 million in gross revenue and $9 million in expenditures (excluding financial aid).

What You‘ll Need:
  • Bachelors degree required in business administration, finance, management science or a related field.
  • 3-5 years of university or higher education experience preferred however, general business experience also pertinent;
  • Experience in theatre or arts organizations preferred.
  • Excellent organizational skills;
  • Strong collaboration skills and the ability to escalate and/or resolve matters;
  • Strong understanding of business processes, systems and software
  • Demonstrated abilities:
    a) Possess strong social skills and be able to communicate clearly and efficiently with faculty, staff and various levels of administrators;
    b) Solid command of sound business practices/operations and accountability;
    c) Have expertise in higher education/university environment;
    d) Proven track record of :
    * problem-solving and involving appropriate constituents to attain positive outcomes;
    * data use to support decision-making and maintain competitive edge;
    * managing projects;
    * producing high quality deliverables using tools such as: PowerPoint, Access, Excel spreadsheets, Pivot charts,Visio, Tableau, project management tools;
  • This position may require extended hours (i.e. evenings and weekends), as School operational matters require.


Perks:

  • Working for a stable and well-known University that values diversity and inclusion.
  • Top choice medical, dental, and vision benefits.
  • Retirement plan matching contribution of 10%.
  • Tuition waivers for employees and dependents.
  • Generous paid time off, sick time, holidays, floating holidays, and more
  • Full-Time Benefits
For consideration, please include a resume and cover letter.

Diversity and Inclusion Statement:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.


Mandated Reporting of Child Abuse & Neglect:

Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:

Illinois Department of Children & Family Services (DCFS)
Illinois Abused and Neglected Child Reporting Act

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

  • Business Operations Manager

    2 weeks ago

    Chicago, United States InsideHigherEd Full time

    The Highlights: The Business Operations Manager is responsible for providing operational support to the dean, associate/assistant deans, and department heads (as applicable) of The Theatre School. The Business Operations Manager works in consultation with the dean and ADs to support full and part-time faculty administration processes (in coordination with...

  • Business Operations Analyst

    1 month ago

    Chicago, IL, United States Medline Industries - Transportation & Operations Full time

    Job SummaryJob DescriptionMedline Industries, LP has an immediate need for a Business Operations Analyst to join our team! This role will follow a hybrid schedule, out of our downtown Chicago, IL Merchandise Mart location.Under general supervision, the Business Operations Analyst will perform intermediate level operational coordination, ad hoc analysis and...

  • Operations Manager, Consumer Business Optimization

    7 days ago

    Chicago, Illinois, United States Varsity Tutors Full time

    Unlock Your Potential as a Senior Operations ManagerWe are seeking an exceptional Senior Manager, Consumer Business Operations to join our team at Varsity Tutors. This is a unique opportunity to lead and drive the efficiency of our consumer business operations, making a significant impact on our sales, Marketplace, and customer retention teams.About...

  • Business Manager

    3 weeks ago

    Chicago, United States Cloud 9 Infosystems Full time

    Cloud 9 Infosystems Inc is searching for a highly skilled business manager to join our team and help us continue our tradition of the unparalleled customer and employee satisfaction. You have a track record of outstanding managerial experience as an ideal candidate. You’ve previously managed day-to-day operational activities, including human resources and...

  • Business Operations Manager

    7 days ago

    Chicago, Illinois, United States PeopleShare Inc Full time

    Job DescriptionWe are seeking a highly skilled MS Site Manager to oversee the daily operations of our small to medium-sized site. As a key member of our team, you will be responsible for managing a small team and ensuring the smooth operation of various services including copy services, courier services, managed print services, hospitality, imaging, and mail...

  • Program Manager, Discovery Business Operations

    4 weeks ago

    Chicago, Illinois, United States AbbVie Full time

    Job DescriptionThis position plays a critical role in facilitating strategic planning and execution within an R&D Discovery Research Area. The successful candidate will provide individual leadership and consultation for complex transformational business programs in close collaboration with the VP area head and the respective leadership team. Directly...

  • Senior Operations Business Development Manager

    7 days ago

    Chicago, Illinois, United States Dropps Full time

    Grow Your Career with DroppsWe are seeking a highly skilled Senior Operations Business Development Manager to join our team at Dropps, a leading provider of biobased cleaning products.

  • Business Operations Coordinator

    12 hours ago

    Chicago, Illinois, United States InVision Communications Full time

    **Job Title:** Business Operations CoordinatorWe are seeking a highly organized and efficient individual to join our team as a Business Operations Coordinator. This role will be responsible for driving a service-oriented environment, managing office operations, and facilitating the project management process.About InVision CommunicationsInVision...

  • Executive Secretary, Business Operations Manager

    1 week ago

    Chicago, Illinois, United States Loyola University Chicago Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Loyola University Chicago. This role will provide administrative support for the Business Leadership Hub, including scheduling meetings, managing programs and events, and performing various administrative functions.About UsLoyola University Chicago is a Jesuit institution...

  • Operations Business Analyst

    4 weeks ago

    Chicago, United States Metropolis Full time

    Job DescriptionJob DescriptionPosition: Operations Business AnalystLocation: Chicago, ILThe Company Metropolis is an artificial intelligence company that uses computer vision technology to enable frictionless, checkout-free experiences in the real world. Today, we are reimagining parking to enable millions of consumers to just "drive in and drive out." We...

  • Business Operations Coordinator

    1 week ago

    Chicago, Illinois, United States CNA Financial Corporation Full time

    At CNA Financial Corporation, we seek a highly skilled Business Operations Coordinator to support our team in the coordination of organizational administration activities.Job SummaryThis role is responsible for assisting management in coordinating various administrative tasks, including cost center updates, customer communications, industry conferences, and...

  • Business Operations Strategist

    4 days ago

    Chicago, Illinois, United States V15PITALOF Full time

    About the Opportunity:We are seeking a highly skilled Business Consultant to join V15PITALOF in Chicago. As a Business Consultant, you will be responsible for providing expert advice to clients on business operations, financial strategies, and market analysis.Key Responsibilities:Conduct in-depth analysis of clients' business operations, financial...

  • Business Operations Coordinator

    7 days ago

    Chicago, Illinois, United States East Lake Management Full time

    Job Title: Business Operations CoordinatorAbout the Role:We are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team at East Lake Management. As a key member of our operations team, you will provide administrative support to our Property Manager and their direct reports, ensuring the smooth operation of our property...

  • Sr. Manager of Business Operations

    3 weeks ago

    Chicago, United States NinjaTrader Full time

    JOIN US ON OUR MISSION TO BECOME THE #1 RETAIL TRADING PLATFORM IN THE WORLD Welcome to the dynamic world of NinjaTrader! As an industry-leading trading platform and futures broker, we're on a mission to empower traders to take control of their financial destiny. We provide cutting-edge products and services that enhance the trading journey. Whether a...

  • Business Operations Coordinator

    11 hours ago

    Chicago, Illinois, United States Pinpoint Precision Full time

    Job OverviewWe are seeking a highly skilled Business Operations Coordinator to join our team at Pinpoint Precision. As an integral part of our leadership squad and engineering heroes, you will play a vital role in supporting the growth and success of our organization.About the RoleThe ideal candidate will possess excellent written, communication,...

  • Business Development Manager

    1 month ago

    Chicago, United States Moody Bible Institute Full time

    Reporting to the Business Development Director, the Business Development Manager will manage the department's day-to-day operations, executing the strategies developed by the Business Development Director, ensuring seamless operational flow, and driving team performance to meet underwriting and sponsorship goals. The Manager will play a pivotal role in...

  • Business Development Manager

    3 weeks ago

    Chicago, United States Moody Bible Institute Full time

    Reporting to the Business Development Director, the Business Development Manager will manage the department's day-to-day operations, executing the strategies developed by the Business Development Director, ensuring seamless operational flow, and driving team performance to meet underwriting and sponsorship goals. The Manager will play a pivotal role in...

  • Business Operations Coordinator

    7 days ago

    Chicago, Illinois, United States Vedder Price Full time

    Job Title: Business Operations CoordinatorLocation: Chicago office, Vedder Price P.C.About UsVedder Price is a leading law firm with a rich history of delivering exceptional legal services. Our team is committed to providing top-notch support to our marketing department.Job DescriptionWe are seeking a highly organized and detail-oriented Business Operations...

  • Business Operations Specialist

    3 days ago

    Chicago, Illinois, United States PeopleShare Inc Full time

    Establish a strong foundation in business operations by joining PeopleShare Inc. as an Office Manager/MS Site Manager.About the RoleThis exciting opportunity offers a crucial steppingstone for your career, allowing you to dive into the heart of business operations and develop essential skills and knowledge.You will be accountable for daily operations of...

  • Business Operations Coordinator

    7 days ago

    Chicago, Illinois, United States Insight Full time

    About Insight Institute of Neuroscience & Neurosurgery">Insight Institute of Neuroscience & Neurosurgery is a forward-thinking organization dedicated to advancing neurosciences and medicine through innovative research and technology. We strive to provide exceptional patient care, driven by a passion for helping others overcome obstacles and challenges.We...