Business Operations Manager

1 month ago

Chicago, United States InsideHigherEd Full time
The Highlights: The Business Operations Manager is responsible for providing operational support to the dean, associate/assistant deans, and department heads (as applicable) of The Theatre School. The Business Operations Manager works in consultation with the dean and ADs to support full and part-time faculty administration processes (in coordination with Academic Affairs and HR), serving as a point-of-contact for the School with regard to shared services support and coordination and other operational or logistical matters. Reporting directly to the Dean, this role may also supervise student workers, manage projects, resolve problems, and serve as a member of the Dean's administrative team. The Business Operations Manager will utilize University data and systems and must have strong communication skills and solid operational acumen. The role develops strong enterprise-wide relationships to bring about appropriate action/resolutions related to The Theatre School operations and partners with central offices.  
 

What You'll Do:

  •  Manage efforts essential to assuring the efficiency and integration of School operations by:
        a) Serving as a point-of-contact for shared services support;
        b) Serving as an advisor to the Dean and their administrative team regarding issues pertinent to the             overall School and conducting business as assigned; 
        c) Employ competent use of systems and University data to enable data-driven management and support     of School resource management and allocation; 
        d) Work collaboratively with the Assistant and Associate Dean(s) and Chairs.
  • Management of specific elements of School operations and administration:
      a) In concert with Dean and Academic Affairs, oversee School resources by lending review and advice to:
           * the annual budget proposal and new initiatives for the School;
           * the annual salary planning process for faculty and staff across the School; 
           * the annual full-time faculty requests for the School;
           * vacant staff position management and executive-level requests to recruit to fill/change;
           * academic program prioritization and development of new programs for the School                                  b) Coordinate with the Financial Services and other university liaison(s) to support the on-going operations        and adherence to University policies and procedures for:
           * Payroll Handling, including one-time payments, Reward & Recognition and stipends for part-time                  faculty, guest artists, chairs, directors and associate deans.
           * Procurement & Payment Handling, including requisitions, purchase orders, ProCard administration,              contracts for goods or services, vendor invoices, reimbursements, and honoraria.
           * Financial Management, including financial dashboards/reports, budget entries, journal entries                        (including year-end accruals/deferrals), gift and endowed fund management, and post-award grant                administration.
           * Human Resources, including coordinating executive level approval, staff hiring and related paperwork,          salary changes, transfers, terminations, job description updates, quarterly part-time faculty                            hiring/termination, student employment hiring/termination, and managing employee paid time off.

            c) In concert with the School's Events Coordinator, prepare, distribute, and provide follow up of all special                    event contracts and agreements for the use of School's spaces by internal and external parties.                             Prepare and distribute invoices for all rentals, and receive and deposit all receipts.

            d) Provide review and Dean's approval for externally funded grant proposals and liaison with Office of                         Research Services.

  • This role directly manages a staff of 1-2 part-time student employees.
  • This role has the authority to bind the university to contracts up to $25,000. This role is accountable, on behalf of the Dean, for oversight of School resources (financial, human and physical) consisting of approximately $17 million in gross revenue and $9 million in expenditures (excluding financial aid).  

 

What You'll Need:
  • Bachelors degree required in business administration, finance, management science or a related field. 
  • 3-5 years of university or higher education experience preferred however, general business experience also pertinent;
  • Experience in theatre or arts organizations preferred.
  • Excellent organizational skills;
  • Strong collaboration skills and the ability to escalate and/or resolve matters; 
  • Strong understanding of business processes, systems and software
  • Demonstrated abilities:
          a) Possess strong social skills and be able to communicate clearly and efficiently with faculty, staff and various levels of administrators;
          b) Solid command of sound business practices/operations and accountability; 
          c) Have expertise in higher education/university environment;
          d) Proven track record of :
                     * problem-solving and involving appropriate constituents to attain positive outcomes;
                     * data use to support decision-making and maintain competitive edge;     
                     * managing projects; 
                     * producing high quality deliverables using tools such as: PowerPoint, Access, Excel                                        spreadsheets, Pivot charts,Visio, Tableau, project management tools; 
  • This position may require extended hours (i.e. evenings and weekends), as School operational matters require.


Perks:

  • Working for a stable and well-known University that values diversity and inclusion.
  • Top choice medical, dental, and vision benefits.
  • Retirement plan matching contribution of 10%.
  • Tuition waivers for employees and dependents.
  • Generous paid time off, sick time, holidays, floating holidays, and more
  • Full-Time Benefits
For consideration, please include a resume and cover letter.

Diversity and Inclusion Statement:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.


Mandated Reporting of Child Abuse & Neglect:

Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:

Illinois Department of Children & Family Services (DCFS)  
Illinois Abused and Neglected Child Reporting Act  

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

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