Executive Administrative Assistant

4 weeks ago

Fountain Valley, United States Volt Full time

Start working the way you have imagined with a top manufacturer
Volt is immediately hiring an Executive Assistant in Fountain Valley, CA.
As an Executive Assistant you will:
  • Support the CEO / President with all administrative duties
  • Provides a bridge for smooth communication between the President and CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Works closely and effectively with the President and CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President/CEO's ability to effectively lead the company
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Communicates directly, and on behalf of the President and CEO, with Board members, donors, Foundation staff, and others, on matters related to President/CEO's programmatic initiatives.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President/CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Edits and completes first drafts for written communications to external stake holders
  • Serves as a back-up project manager with the corporate strategy team, coordinating timelines and milestones for activities, meetings and presentations that involve Strategic Initiatives.
  • Assists in coordinating the agenda of senior management team meetings and off-sites, and all-staff meetings, including but not limited to sister-companies and Canada business initiatives.
  • Facilitates cross-divisional coordination of travel and outreach plans that includes execution of large-scale projects or assuming a Stakeholding role to ensure president/CEOs initiatives are successfully executed.

This is a full-time opportunity, position is 12 months temp, with strong potential to go temp to hire for the right person. Hours are Monday – Friday 8am – 5pm. This is an hybdid, requiring someone who can work 3 days onsite and 2 days remote.
The ideal candidate will have:
  • 3 – 5 years of experience with C level executive assistant experience
  • Proficient in the use of Microsoft Word/Excel/PowerPoint, Outlook, Autoway, AS400.
  • Excellent oral and written communication skills.
  • Organized and detail oriented.
  • Ability to work with a variety of personalities.

Pay Rate: $40-47/hr
** Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
Qualified candidates should APPLY NOW for immediate consideration Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.
Benefits: Volt offers benefits (based on eligibility) that may include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).
Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at . Please indicate the specifics of the assistance needed. Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b
Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Volt is acting as an Employment Agency in relation to this vacancy.

  • Executive Administrative Assistant

    4 weeks ago

    Fountain Valley, United States Volt Full time

    Start working the way you have imagined with a top manufacturer!Volt is immediately hiring an Executive Assistant in Fountain Valley, CA. As an Executive Assistant you will: Support the CEO / President with all administrative duties Provides a bridge for smooth communication between the President and CEO’s office and internal departments; demonstrating...

  • Executive Assistant

    4 weeks ago

    Fountain Valley, United States CV Resources Full time

    CV Resources has partnered with a manufacturing company in the Fountain Valley area for Executive Assistant to join their team. This position will be supporting the President of the company.Job Summary:The Executive Assistant provides high-level administrative support to the President in a manufacturing environment. The role requires managing schedules,...

  • Executive Assistant

    4 weeks ago

    Fountain Valley, United States CV Resources Full time

    CV Resources has partnered with a manufacturing company in the Fountain Valley area for Executive Assistant to join their team. This position will be supporting the President of the company.Job Summary:The Executive Assistant provides high-level administrative support to the President in a manufacturing environment. The role requires managing schedules,...

  • Administrative Assistant To Executives

    3 weeks ago

    Spring Valley, United States Aston Carter Full time

    Job Title: Administrative AssistantJob Description The Administrative Assistant will support the executive team by managing various special projects that require meticulous attention to detail to ensure successful completion. Sample projects include creating a system or database to store information needed for an upcoming audit. Responsibilities + Provide...

  • Executive Administrative Assistant

    3 weeks ago

    Carmel Valley, United States Balance Staffing - Salinas Full time

    Job SummaryWe are seeking an experienced Executive Administrative Assistant to join our team at Balance Staffing in Carmel, CA.The ideal candidate will have a strong background in customer service, data entry, and administrative support. Proficiency in MS Office products such as Word, Excel, Outlook, CRM, and QuickBooks Online is required.About the RoleThis...

  • CV Resources | Executive Assistant | fountain, co

    3 weeks ago

    fountain, United States CV Resources Full time

    CV Resources has partnered with a manufacturing company in the Fountain Valley area for Executive Assistant to join their team. This position will be supporting the President of the company.Job Summary:The Executive Assistant provides high-level administrative support to the President in a manufacturing environment. The role requires managing schedules,...

  • Executive Administrative

    1 month ago

    Carmel Valley, United States Balance Staffing - Salinas Full time

    Job DescriptionJob DescriptionExecutive Administrative & Finance AssistantType of Role: (Contract to Hire)Shift / Hours: Monday - Friday 8am - 5pmLocation: Carmel, CAHourly Range: $30 - $35/HourAdminister all areas of the client process including but not limited to:Prepare, organize, coordinate, and maintain client paperworkAssist with vendor...

  • Administrative Assistant

    2 weeks ago

    Spring Valley, United States Aston Carter Full time

    Job Title: Administrative Assistant Job Description The Administrative Assistant will support the executive team by managing various special projects that require meticulous attention to detail to ensure successful completion. Sample projects include creating a system or database to store information needed for an upcoming audit. Responsibilities +...

  • High-Level Administrative Coordinator

    3 weeks ago

    Fountain, Colorado, United States CV Resources Full time

    We are seeking a highly skilled and experienced Executive Assistant to join our team at CV Resources in Fountain Valley. The ideal candidate will provide exceptional administrative support to the President of the company, ensuring seamless day-to-day operations.This role requires a high level of organization, communication skills, and technical proficiency....

  • Executive Assistant

    4 weeks ago

    Valley Center, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long term contract employment opportunity for an Executive Assistant in Valley Center, California. This role is essential within the government sector, where you will be expected to manage and streamline administrative procedures and assist in the efficient operation of the office.Responsibilities:Keeps the...

  • Administrative Assistant

    3 weeks ago

    Spring Valley, United States Aston Carter Full time

    Job Title: Administrative Assistant Job Description The Administrative Assistant will support the executive team by managing various special projects that require meticulous attention to detail to ensure successful completion. Sample projects include creating a system or database to store information needed for an upcoming audit. Responsibilities +...

  • Administrative Assistant

    6 days ago

    Hunt Valley, United States Digi Solutions Full time

    Location: Hunt Valley  Job Type: Full-Time  About Us:   At Digi Solutions, we are seeking a highly organized, detail-oriented Personal Assistant to support our team with administrative tasks and day-to-day operations. The ideal candidate will be proficient in Google Docs and Excel, ensuring smooth and efficient handling of documents, reports, and data...

  • Executive Director Corporate Care Management

    3 weeks ago

    Fountain Valley, United States MemorialCare Health System Full time

    Description Title: Executive Director, Care Coordination Location: Fountain Valley, CA Department: Administration Status: Full-time Shift: Days Pay Range*: 168k - 231k MemorialCare is a nonprofit integrated health system that includes four leading hospitals, award-winning medical groups - consisting of over 200 sites of care, and more than 2,000 physicians...

  • Administrative Assistant – Fire Department

    3 weeks ago

    Golden Valley, United States League of Minnesota Cities Full time

    The City of Golden Valley is now hiring for Administrative Assistant Fire Department. This position is responsible for complex executive level administrative support to ensure efficient operations of the fire department. Responsibilities include cl Administrative Assistant, Fire, Administrative, Department, Assistant

  • Administrative Assistant – Fire Department

    1 week ago

    Golden Valley, United States League of Minnesota Cities Full time

    The City of Golden Valley is now hiring for Administrative Assistant Fire Department. This position is responsible for complex executive level administrative support to ensure efficient operations of the fire department. Responsibilities include cl Administrative Assistant, Fire, Administrative, Department, Assistant Learn More

  • Executive Assistant to the CEO

    3 weeks ago

    Valley Stream, New York, United States Platinum Filings LLC Full time

    About Us: Platinum Filings LLC is a leading provider of innovative solutions for businesses. We are committed to delivering exceptional results and exceeding our clients' expectations.Job Description:We are seeking an Executive Assistant to the CEO to provide high-level administrative support to our CEO. The successful candidate will be responsible for...

  • Administrative Assistant

    3 weeks ago

    Fountain, United States Kelly Full time

    Now hiring an onsite Administrative Assistant for our utility client in Fountain, CO! Pay: $23/hr Hours: 8am-4:30pm, M-F Position Type: Temp to hire Location: Fountain, CO 80817 Responsibilities: Schedule daily work for service and operational employees and/or crews through scheduling tools. Provide support for updating schedules on company intranet...

  • Executive Assistant

    2 weeks ago

    Simi Valley, California, United States AppleOne Full time

    Job OverviewWe are seeking a highly skilled Executive Assistant to support our team in achieving excellence. The ideal candidate will have at least 6+ years of experience in an administrative role and possess strong computer skills.Estimated Salary RangeThe estimated salary for this position is $80,000 - $120,000 per year, depending on location and...

  • Executive Assistant

    1 month ago

    Simi Valley, United States AppleOne Full time

    Job DescriptionJob DescriptionSeeking an experienced Executive Assistant with min. 6+ years solid experience. Must have a degree. Strong computer skills required. Great benefits. Apply for this great position as a executive assistant today!EEO/AA Employer/Vet/Disabled.The Know Your Rights poster is available here:...

  • Administrative Assistant

    2 weeks ago

    Fountain Hill, Pennsylvania, United States Cedarbrook Senior Care & Rehab Full time

    Cedarbrook Senior Care & Rehab is a leading healthcare provider seeking an experienced Administrative Assistant to support its Nursing Department in Fountain Hill.This full-time role offers a competitive salary of $45,000 - $60,000 per year, depending on experience.Job Summary:The successful candidate will provide advanced secretarial support to management...