Office Assistant

2 weeks ago

New York, United States North Bridge Staffing Group Full time

Title: Office Assistant


My client, a prominent company in the renewable investments sector, is seeking a dedicated Office Assistant to provide support in reception, facilities management, and backup Executive Assistant duties. This multifaceted role requires a proactive individual with exceptional organizational skills and a customer service-oriented mindset.


Responsibilities:

  1. Greet visitors, clients, and employees with a warm and professional demeanor at the reception desk.
  2. Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate contacts.
  3. Coordinate conference room reservations, catering orders, and logistical arrangements for meetings and events.
  4. Oversee office supplies inventory, ordering, and maintenance to ensure adequate stock levels and a tidy workspace.
  5. Assist with facilities management tasks, including coordinating repairs, maintenance requests, and vendor management.
  6. Act as a point of contact for building management, security, and other external service providers.
  7. Support the Executive Assistant with calendar management, travel arrangements, and expense reporting as needed.
  8. Handle administrative tasks such as filing, data entry, and document preparation with accuracy and efficiency.
  9. Maintain confidentiality and discretion when handling sensitive information and proprietary documents.
  10. Collaborate with team members to ensure smooth operations and contribute to a positive work environment.


Qualifications:

  1. Bachelor's degree in business administration, hospitality management, or related field preferred.
  2. Minimum of two years of professional experience in reception, concierge, facilities management, or office support roles.
  3. Previous experience in a corporate environment is highly desirable.
  4. Strong interpersonal skills with the ability to communicate effectively with diverse stakeholders.
  5. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office productivity tools.
  6. Excellent organizational skills and attention to detail, with the ability to prioritize tasks and meet deadlines.
  7. Adaptability and willingness to take on new challenges in a dynamic work environment.
  8. Demonstrated customer service orientation and a friendly, approachable demeanor.
  9. Ability to maintain composure under pressure and handle multiple tasks simultaneously.
  10. Knowledge of basic office equipment and technology troubleshooting skills is a plus.


In accordance with the NYS pay transparency law, the base salary range for this position is $55,000 to $70,000 per year, commensurate with experience.

  • Facility Operations Assistant 1

    7 days ago

    New York, United States Mental Health, Office of Full time

    **Minimum Qualifications** This is a labor class position. There are no education or experience qualifications for this class. A Facility Operations Assistant 1 must be physically able to perform the duties assigned and be able to understand and carry out written or oral instructions. Possession of a valid New York State driver’s license is preferred,...

  • Executive Assistant

    3 weeks ago

    New York, United States Family Office Full time

    Job DescriptionJob DescriptionLarge international family investment office seeks an experienced Executive Assistant (EA).The ideal candidate will have at least 5 years of applicable experience, a proactive disposition, detail-oriented work style, and strong interpersonal communication skills.The primary day-to-day responsibilities will include communications...

  • Executive/Personal Assistant

    3 weeks ago

    New York, United States Family Office Full time

    Family office seeks experienced, professional Executive/Personal Assistant to provide high-level administrative support to family executive. ResponsibilitiesAct as the point of contact between family members, professional and personal relationships, and internal/external clients and vendorsOrganize calendars and travel by booking engagements, flights,...

  • Executive/Personal Assistant

    4 weeks ago

    New York, United States Family Office Full time

    Family office seeks experienced, professional Executive/Personal Assistant to provide high-level administrative support to family executive. ResponsibilitiesAct as the point of contact between family members, professional and personal relationships, and internal/external clients and vendorsOrganize calendars and travel by booking engagements, flights,...

  • Executive Assistant

    3 weeks ago

    New York, United States Private Family Office Full time

    Polished, professional and highly organized Executive Assistant to support a distinguished CEO and philanthropist who expects excellence. The ideal candidate will possess exceptional communication skills, discretion and a proactive mindset to handle a wide range of responsibilities with poise and efficiency. This position entails extensive calendar...

  • Executive Assistant

    3 weeks ago

    New York, United States Private Family Office Full time

    Polished, professional and highly organized Executive Assistant to support a distinguished CEO and philanthropist who expects excellence. The ideal candidate will possess exceptional communication skills, discretion and a proactive mindset to handle a wide range of responsibilities with poise and efficiency. This position entails extensive calendar...

  • Executive Assistant

    4 weeks ago

    New York, United States Private Family Office Full time

    Polished, professional and highly organized Executive Assistant to support a distinguished CEO and philanthropist who expects excellence. The ideal candidate will possess exceptional communication skills, discretion and a proactive mindset to handle a wide range of responsibilities with poise and efficiency. This position entails extensive calendar...

  • Office Assistant

    3 weeks ago

    New York, United States CTSI Part time $20 - $24

    RESPONSIBILITIES:Part-Time Office Assistant will provide support to daily office operations within CTSI‘s New York City Office and occasionally within our Long Island Office Key responsibilities include, but are not limited to:Assist in printing various documents for field inspections.Assist with project-related clerical work by scanning and emailing...

  • Office Assistant

    3 weeks ago

    New York, United States Express Employment Professionals Full time

    Job DescriptionJob DescriptionOffice Assistant:Express Employment Professionals is one of the largest privately owned staffing and recruiting companies looking to hire for a financial technology company based in Brooklyn.Job Description:As an office assistant you will be responsible for performing a range of clerical and administrative tasks to support daily...

  • Office Assistant

    4 weeks ago

    New York, United States North Bridge Staffing Group Full time

    Title: Office Assistant My client, a prominent company in the renewable investments sector, is seeking a dedicated Office Assistant to provide support in reception, facilities management, and backup Executive Assistant duties. This multifaceted role requires a proactive individual with exceptional organizational skills and a customer service-oriented...

  • Office Assistant

    3 weeks ago

    New York, United States North Bridge Staffing Group Full time

    Title: Office Assistant My client, a prominent company in the renewable investments sector, is seeking a dedicated Office Assistant to provide support in reception, facilities management, and backup Executive Assistant duties. This multifaceted role requires a proactive individual with exceptional organizational skills and a customer service-oriented...

  • Office Assistant

    4 weeks ago

    New York, United States AB Hires and Consulting Full time

    Job DescriptionJob DescriptionJob DescriptionAn established Wholesale Distributors of Brand Name Office Equipment, Computer Technology, Ink and Toner Supplies, Consumer Electronics and Accessories, Cleaning and Breakroom Products, Tools, Janitorial, Sanatorial Supplies is looking for a reliable Office Assistant who is willing to help the company operate...

  • Office Assistant

    2 weeks ago

    New York, United States ARCHIMED Full time

    With offices in Europe, North America and APAC, ARCHIMED is a leading investment firm focused exclusively on healthcare industries. Its mix of operational, medical, scientific and financial expertise allows ARCHIMED to serve as both a strategic and financial partner to healthcare businesses. Prioritized areas of focus include Biopharma Products, Consumer...

  • Office Assistant

    4 weeks ago

    New York, United States ARCHIMED Full time

    Job DescriptionJob DescriptionWith offices in Europe, North America and APAC, ARCHIMED is a leading investment firm focused exclusively on healthcare industries. Its mix of operational, medical, scientific and financial expertise allows ARCHIMED to serve as both a strategic and financial partner to healthcare businesses. Prioritized areas of focus include...

  • Office Assistant

    2 weeks ago

    New York, United States ARCHIMED Full time

    With offices in Europe, North America and APAC, ARCHIMED is a leading investment firm focused exclusively on healthcare industries. Its mix of operational, medical, scientific and financial expertise allows ARCHIMED to serve as both a strategic and financial partner to healthcare businesses. Prioritized areas of focus include Biopharma Products, Consumer...

  • Office Assistant

    3 weeks ago

    New York, United States Duke Ele Services LLC Full time

    Job DescriptionJob DescriptionWe are seeking an Office Assistant to join our Elevator team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Filing online Paperwork with Department Of Building​​​​​​​Knowledge on filing ELV, ECB and ALC at DOBDraft correspondences and other formal...

  • Office Assistant

    7 days ago

    New York, United States Massat Consulting Group Full time

    Office Assistant Massat Consulting Group - New York, NY About us For more than 35 years, Massat Consulting Group has been providing accounting, tax, and consulting services to international clients throughout the USA, Mexico, and Canada. We have experienced significant growth and are seeking a full time Office Assistant to work with our dynamic and...

  • Office Assistant

    3 weeks ago

    New York, United States Deligh Industries Inc Full time

    Job DescriptionJob DescriptionOVERVIEWBrooklyn based manufacturing company is looking for a full time (Monday - Friday / 8-4) office assistant to join our team.This individual must have a friendly and proactive attitude, be highly organized, have excellent attention to detail, and be capable of working in a fast-paced environment. GENERAL...

  • Assistant Manager

    2 weeks ago

    New York County, New York, United States Private Dental Office Full time

    Overview: Our private dental office is looking to hire an experienced Assistant Manager to become a part of our team of dental professionals. We seek a candidate with exceptional attention to detail, a professional demeanor, and outstanding communication and interpersonal skills. In this position, you will be responsible for providing leadership to our team...

  • Office Assistant

    3 weeks ago

    New York County, New York, United States ARCHIMED Full time

    With offices in Europe, North America and APAC, ARCHIMED is a leading investment firm focused exclusively on healthcare industries. Its mix of operational, medical, scientific and financial expertise allows ARCHIMED to serve as both a strategic and financial partner to healthcare businesses. Prioritized areas of focus include Biopharma Products, Consumer...