Office Assistant

2 weeks ago

New York County New York, United States ARCHIMED Full time
With offices in Europe, North America and APAC, ARCHIMED is a leading investment firm focused exclusively on healthcare industries. Its mix of operational, medical, scientific and financial expertise allows ARCHIMED to serve as both a strategic and financial partner to healthcare businesses. Prioritized areas of focus include Biopharma Products, Consumer Health, Healthcare IT, In Vitro Diagnostics, Life Science Tools & Biologic Services, MedTech, and Pharma Services. ARCHIMED helps partners internationalize, acquire, innovate and expand their products and services.

We are looking to hire an Office Assistant to join our New York City team. The hours are 8:30am-5:30pm (flex needed), and this role requires someone to be on-site 5 days per week.

 

The Office Assistant will ensure the smooth running of the NYC office by supporting and helping to deliver all administrative and logistical tasks within the office.  

 Responsibilities:

Office Management & Administration

Ensure a qualitative reception of customers, employees, and service providers. Provide office guests with a hospitable experience by greeting and welcoming all guests.

Manage guest access.

Works with the Office Manager to ensure the effective management of contracts and relationships with relevant US suppliers, to include the office building, corporate hotels, office supply providers, cleaners, etc.

Manages all mail and deliveries (i.e., USPS, UPS, FedEx, etc.) by sorting, distributing, and posting mail and packages as needed.

Ensures sufficient office / pantry supplies at all times and keeps both tidy and organized throughout the day. Manage inventory.

Maintains tidiness and overall aesthetics of the NY office. Ensures the kitchen and all meeting rooms are always clean and presentable during the day.

Prepares office for client meetings (i.e., schedule meetings, prepare conference rooms, etc.).

Helps to build team cohesion by supporting the NY team with the organization of social events, at the direction of the Office Manager and other relevant team members. 

At the direction of the Office Manager, undertakes tasks to ensure compliance with all legal office requirements, to include (but not limited to) workplace safety (i.e., OSHA) and fire safety requirements.

Travel & Administration Coordination

Support Executive Assistants to book travel and accommodation for Partners and team members when required.

Support Office Manager with monthly expense reports.

Support hospitality requests and help manage the company apartment (bookings, cleaners, general maintenance).

Provide general office administrative support.

Handle special projects and other duties as assigned. 

Requirements

Experience

Bachelor’s degree preferred

1-2 years of related administrative experience in a fast-paced corporate environment

Proficiency in Microsoft Office

Skills

Excellent organizational skills with the ability to help create order and manage processes in a process-light environment

Strong multi-tasking and prioritization skills with an excellent attention to detail

Strong communication skills, both written and verbal

Proactive, able to take initiative and proactively seek information needed to complete tasks

Trustworthy, able to be trusted with confidential information

“No task is too small” mentality

Must possess a mature and professional demeanor

Must be able to lift 50 pounds

Benefits

Annual bonus opportunity

Fully subsidized health benefits

25 days of vacation per year (not inclusive of holidays)

  • Assistant Manager

    5 days ago

    New York County, New York, United States Private Dental Office Full time

    Overview: Our private dental office is looking to hire an experienced Office Manager to become a part of our team of dental professionals. We seek a candidate with exceptional attention to detail, a professional demeanor, and outstanding communication and interpersonal skills. In this position, you will be responsible for providing leadership to our team and...

  • Assistant Manager

    4 days ago

    New York County, New York, United States Private Dental Office Full time

    Overview: Our private dental office is looking to hire an experienced Assistant Manager to become a part of our team of dental professionals. We seek a candidate with exceptional attention to detail, a professional demeanor, and outstanding communication and interpersonal skills. In this position, you will be responsible for providing leadership to our team...

  • Executive Assistant

    2 weeks ago

    New York, United States Family Office Full time

    Job DescriptionJob DescriptionLarge international family investment office seeks an experienced Executive Assistant (EA).The ideal candidate will have at least 5 years of applicable experience, a proactive disposition, detail-oriented work style, and strong interpersonal communication skills.The primary day-to-day responsibilities will include communications...

  • Executive/Personal Assistant

    2 weeks ago

    New York, United States Family Office Full time

    Family office seeks experienced, professional Executive/Personal Assistant to provide high-level administrative support to family executive. ResponsibilitiesAct as the point of contact between family members, professional and personal relationships, and internal/external clients and vendorsOrganize calendars and travel by booking engagements, flights,...

  • Executive/Personal Assistant

    2 weeks ago

    New York, United States Family Office Full time

    Family office seeks experienced, professional Executive/Personal Assistant to provide high-level administrative support to family executive. ResponsibilitiesAct as the point of contact between family members, professional and personal relationships, and internal/external clients and vendorsOrganize calendars and travel by booking engagements, flights,...

  • Executive/Personal Assistant

    3 weeks ago

    New York, United States Family Office Full time

    Family office seeks experienced, professional Executive/Personal Assistant to provide high-level administrative support to family executive. ResponsibilitiesAct as the point of contact between family members, professional and personal relationships, and internal/external clients and vendorsOrganize calendars and travel by booking engagements, flights,...

  • Office Assistant

    6 days ago

    New York, United States Abacus Business Computer Full time

    ABCPOS is looking for an amazing Office Assistant to join our growing team in Flushing NY. As a successful hire, you need to be fluent in verbal and written of English and Chinese. **Responsibilities**: - Handling incoming calls and other communications. - Managing filing system. - Recording information as needed. - Greeting clients and visitors as...

  • Office Assistant

    2 days ago

    New York, United States Daily Dot Art Full time

    Welcome to Daily Dot Art, your premier destination for creative and innovative digital graphic design solutions.Job Description: We are currently seeking a reliable and proactive Office Assistant to join our team in New York City. The Office Assistant will provide essential support to Daily Dot Art's office operations, assisting with various...

  • Office Assistant

    2 weeks ago

    New York, United States CTSI Part time $20 - $24

    RESPONSIBILITIES:Part-Time Office Assistant will provide support to daily office operations within CTSI‘s New York City Office and occasionally within our Long Island Office Key responsibilities include, but are not limited to:Assist in printing various documents for field inspections.Assist with project-related clerical work by scanning and emailing...

  • Executive Assistant

    2 weeks ago

    New York, United States Private Family Office Full time

    Polished, professional and highly organized Executive Assistant to support a distinguished CEO and philanthropist who expects excellence. The ideal candidate will possess exceptional communication skills, discretion and a proactive mindset to handle a wide range of responsibilities with poise and efficiency. This position entails extensive calendar...

  • Executive Assistant

    2 weeks ago

    New York, United States Private Family Office Full time

    Polished, professional and highly organized Executive Assistant to support a distinguished CEO and philanthropist who expects excellence. The ideal candidate will possess exceptional communication skills, discretion and a proactive mindset to handle a wide range of responsibilities with poise and efficiency. This position entails extensive calendar...

  • Executive Assistant

    3 weeks ago

    New York, United States Private Family Office Full time

    Polished, professional and highly organized Executive Assistant to support a distinguished CEO and philanthropist who expects excellence. The ideal candidate will possess exceptional communication skills, discretion and a proactive mindset to handle a wide range of responsibilities with poise and efficiency. This position entails extensive calendar...

  • Office Assistant

    2 weeks ago

    New York, United States Express Employment Professionals Full time

    Job DescriptionJob DescriptionOffice Assistant:Express Employment Professionals is one of the largest privately owned staffing and recruiting companies looking to hire for a financial technology company based in Brooklyn.Job Description:As an office assistant you will be responsible for performing a range of clerical and administrative tasks to support daily...

  • Office Assistant

    7 days ago

    New York, United States North Bridge Staffing Group Full time

    Title: Office Assistant My client, a prominent company in the renewable investments sector, is seeking a dedicated Office Assistant to provide support in reception, facilities management, and backup Executive Assistant duties. This multifaceted role requires a proactive individual with exceptional organizational skills and a customer service-oriented...

  • Office Assistant

    2 weeks ago

    New York, United States North Bridge Staffing Group Full time

    Title: Office Assistant My client, a prominent company in the renewable investments sector, is seeking a dedicated Office Assistant to provide support in reception, facilities management, and backup Executive Assistant duties. This multifaceted role requires a proactive individual with exceptional organizational skills and a customer service-oriented...

  • Office Assistant

    2 weeks ago

    New York, United States North Bridge Staffing Group Full time

    Title: Office Assistant My client, a prominent company in the renewable investments sector, is seeking a dedicated Office Assistant to provide support in reception, facilities management, and backup Executive Assistant duties. This multifaceted role requires a proactive individual with exceptional organizational skills and a customer service-oriented...

  • Office Assistant

    3 weeks ago

    New York, United States AB Hires and Consulting Full time

    Job DescriptionJob DescriptionJob DescriptionAn established Wholesale Distributors of Brand Name Office Equipment, Computer Technology, Ink and Toner Supplies, Consumer Electronics and Accessories, Cleaning and Breakroom Products, Tools, Janitorial, Sanatorial Supplies is looking for a reliable Office Assistant who is willing to help the company operate...

  • Office Assistant

    3 days ago

    New York, United States ARCHIMED Full time

    With offices in Europe, North America and APAC, ARCHIMED is a leading investment firm focused exclusively on healthcare industries. Its mix of operational, medical, scientific and financial expertise allows ARCHIMED to serve as both a strategic and financial partner to healthcare businesses. Prioritized areas of focus include Biopharma Products, Consumer...

  • Office Assistant

    3 weeks ago

    New York, United States ARCHIMED Full time

    Job DescriptionJob DescriptionWith offices in Europe, North America and APAC, ARCHIMED is a leading investment firm focused exclusively on healthcare industries. Its mix of operational, medical, scientific and financial expertise allows ARCHIMED to serve as both a strategic and financial partner to healthcare businesses. Prioritized areas of focus include...

  • Office Assistant

    23 hours ago

    New York, United States ARCHIMED Full time

    With offices in Europe, North America and APAC, ARCHIMED is a leading investment firm focused exclusively on healthcare industries. Its mix of operational, medical, scientific and financial expertise allows ARCHIMED to serve as both a strategic and financial partner to healthcare businesses. Prioritized areas of focus include Biopharma Products, Consumer...