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Administrative Assistant

3 months ago

Alpharetta, United States Jackson Healthcare Full time

POSITION SUMMARY:


The Property Management Team Administrative Assistant supports the Property Management and Community Impact teams by handling a variety of administrative tasks.


Please note this is an on-site, 5 days a week in Alpharetta, GA opportunity only. This is not a hybrid nor remote role.


ROLES & RESPONSIBILITIES:

  • Manage various email inboxes, respond to requests, including entering and managing the work order system, and communicating needs to appropriate parties for resolutions.
  • Provide administrative support for the teams, including preparing reports and distributing daily team mail.
  • Create, update, scan documents and maintain electronic databases, spreadsheets and documents, such as team contact information, vendor lists, COIs, event photos, and monthly reports.
  • Update, transcribe and distribute quarterly inspection and meeting notes.
  • Order office, cleaning, copy room and Mother’s Room supplies as needed.
  • Serve as primary contact for and manage users of all the Jackson Healthcare corporate and company FEDEX accounts.
  • Schedule meetings, book conference rooms and maintain the team calendars.
  • Book travel for team members for offsite office visits, conferences, etc.
  • Oversee organization projects for supplies an décor.
  • Assist with completion of expense reports.
  • Assist with miscellaneous design and printing orders.
  • Other job-related duties as assigned.


Conduct job duties in accordance with the Corporate Values and Culture.

  • Respect all individuals without regard to their position. Understand that there is no class system.
  • Seek first to understand before responding, do not rush to judgment.
  • Take ownership of self and conduct self with intellectual honesty; willing to admit mistakes and understand strengths and weaknesses. Believe and operate under the principle “If it’s to be, it’s up to me.”
  • Function in a fail-safe environment that forgives and focuses on solutions. Encourage and support other associates, creating an environment to succeed.
  • Communicate problems directly and not engage in rumors or gossip.
  • Embrace a “Team-First” vs. “Me-First” attitude. Understand that the possibilities for success are limitless when one is impervious to competition.
  • Does not take credit for other’s accomplishments and will give others credit with praise and recognition.
  • Always try to do what’s right with a firm sense of integrity and ethics, behaving in a manner consistent with principles of moral conduct.


QUALIFICATIONS – EDUCATION, CERTIFICATIONS and WORK EXPERIENCE:


Education/Certification:


  • Associate degree from a four-year college or university is preferred, or equivalent combination of education and work experience.
  • Notary preferred.


Experience REQUIRED:

  • 1 year of experience in office and administrative work environment.


KNOWLEDGE, SKILLS, AND ABILITIES:


Required Knowledge:

  • Proficiency in use of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, SharePoint, OneDrive Teams and Smartsheet)


Skills/Abilities:

  • Excellent verbal and written communication skills.
  • Superior organizational, planning, and time management skills for managing multiple and conflicting activities.
  • Ability to work in fast-paced, dynamic environment.
  • Strong work ethic, commitment to service and customer orientation, and be a team player.
  • Able to work independently with little supervision.
  • Able to manage multiple detailed projects and drive toward deadlines.
  • High level of interpersonal maturity, poise, and professionalism.