Administrative Associate

2 weeks ago


Kansas City, United States Compunnel Full time
Job Summary

The Administrative Associate is responsible for providing essential administrative support to a team or department, assisting with document coordination, data entry, report generation, and other support tasks.

This role requires strong organizational skills and experience in customer-facing roles to effectively manage inquiries, prepare documents, and maintain departmental processes.

Key Responsibilities
  • Conduct research, prepare statistical reports, and address routine information requests.
  • Gather, compile, and verify information, entering data accurately into reports, presentations, databases, or spreadsheets.
  • Assist with data collection, data entry, and report generation for department-related activities.
  • Support administrative functions such as correspondence preparation, visitor reception, conference call arrangements, and meeting scheduling.
  • Handle routine inquiries from internal or external sources about the department's activities or processes, ensuring prompt and accurate responses.
  • Prepare documentation for vendor and supplier payments; enter payment requests into the accounting system and handle related inquiries.
  • Document and maintain departmental policies and procedures.
  • Participate in business improvement assignments and projects within the department as needed.
  • Perform other routine administrative activities according to organizational or departmental procedures.

Required Qualifications
  • Proficiency with Ariba or similar procurement systems.
  • Strong organizational skills to manage multiple tasks effectively.
  • Experience in customer-facing roles with excellent communication skills.

Preferred Qualifications
  • Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
  • Prior experience in administrative or office support roles.
  • Strong attention to detail and ability to prioritize tasks efficiently.
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