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Staffing Coordinator

2 months ago

Coconut Creek, United States Tenet Healthcare Full time

Schedule: 4 am to 12:30 pm

Location: Must report onsite every day at our location in Coconut Creek, Florida.




JOB DESCRIPTION

  • Maintains current update of multiple hospital facility needs.
  • Responsibilities for contacting facilities regarding progress toward filling outstanding order needs.
  • Ensure that approval is obtained for all overtime booked by TRA clinicians and documents approval in note section of scheduling system.
  • Coordinates confirmation process timely and accurately beginning 3 hours prior to the start of the confirmed shift ensuring that all TRA personnel are contacted.
  • Re-routes all cancelled clinicians.
  • Communicate staff changes to the appropriate parties in accordance with the Confirmation and Cancelation policy.
  • Ensure all work orders are maintained in the system, closed with accurate reasons, and appropriate departments are notified.
  • Ensures all orders with temp order requests are filled.
  • Anticipates and provides resolution to issues based on the needs and expectations of our customers.
  • Documents all staffing requests and activities in the system(s).
  • Addresses all action items outlines in the staffing office’s shared email box.
  • Reply’s to all client and TRA clinical employee communications, and voice messages, in all systems.
  • Answers all phone calls.
  • Ensures employees comply with regulatory and TRA/Corporate directives, policies and procedures.
  • Forwards Corrective Actions and facility’s concerns to TRA chain of command.
  • Serves as Liaison between staff, vendors and facilities to meet minimum staffing requirements within established parameters at booking.
  • Establishes a harmonious relationship with facilities through cooperative contacts.
  • Provides detail notes on shift activity, anticipated staffing changes, facility requests, call offs, and cancellations for teammates upon shift change.
  • Participates in special projects, as needed.
  • Other duties as assigned.


QUALIFICATIONS

Education:

Required: High school diploma or equivalent

Experience:

Required: Minimum of two years experience in an administrative environment with high volume inbound and outbound telephone calls, heavy entry of data into various computer platforms while referencing details and using multiple computer screens.