Administrative Assistant 1

2 weeks ago

Redmond, United States BCforward Full time
BCforward is currently seeking a highly motivated Administrative Assistant 1 Professional Job for an opportunity at Redmond, WA 100% onsite

Position Title: Administrative Assistant 1

Location: Redmond, WA 100% onsite

Anticipated Start Date: ASAP

Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.
Expected Duration: Contract of 18 Months (Hours per Week: 40)

Job Type: Contract and Onsite

Pay Range: $26 - $28/hr. on w2

Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).
Job Description:

Primary Responsibilities Include:

  • Provide group admin support for large Studio comprised of several hundred individuals including client employees, vendors, and interns.
  • Support various team events and meetings from booking spaces, coordinating, and ordering catering, clean up after events to ensure a successful experience from end to end.
  • Complex calendar management, ensuring accurate scheduling and organization based on priorities
    Coordinate and schedule internal/external meetings. Manage community space/conference room calendars. Develop a deep understanding of rhythm of business (ROB), key stakeholders, and interdependencies within the business and recognize patterns. Help to execute on business cadence (scheduling/meeting logistics) around the ROB of the team.
  • Actively participate in the Business Support community. Manage and oversee vendor administrative staff, including their day-to-day tasks and responsibilities as well as their long-term projects.
  • Arrange domestic and international travel as needed.
  • Reconcile and process expense reports for manager.
  • Coordinate logistics and provide onboarding support for new employees, vendors, and interns.

    Other Responsibilities may include:
  • Maintain accurate, detailed information in space databases.
  • Partner with senior team members and admin team to ensure all aliases for the team/organization are up-to date and hierarchy is aligned.
  • Manage Discretionary Spend tracker and intake process at the direction of Sr. Business Manager.
  • Execute various projects and tasks and completes project deliverables with little or no supervision. Own the components of project outcomes end to end with proper accountability. Identify risks and challenges within core area of responsibility and communicate these to relevant stakeholders.

    Qualifications:
  • Committed to work onsite in Redmond 100% of the time, be present in the studio M-F during core business hours (9am- 5pm)
  • Familiarity with clients systems and tools including Travel booking and Expenses, Outlook Calendar, TEAMS, Viva Tools, FORMS, and other applications.
  • 3+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.
  • 1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
  • Proficient with Microsoft productivity software including Word, Outlook, PowerPoint, Visio, and Excel
  • Associate's/bachelor's degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.

    Additional Qualifications Preferred:
  • Strong verbal and written communication skills
  • Able to work independently and with discretion
  • Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization
  • Detail-oriented with strong problem-solving and troubleshooting skills
  • Ability to be flexible and work efficiently with little to no guidance in a fast-paced environment
  • Ability to react with appropriate urgency to situations and requests
  • Highly collaborative, a team player who fosters productive and effective working relationships across Studio teams, contributing to team morale and building team dynamics
  • Must be able to maintain confidentiality and use discretion and judgment at all times
  • Exercise sound judgment, tact, diplomacy, integrity, and professionalism in all communications
  • Strong working knowledge of client internal tools such as Employee Central, iCIMS, MyExpense, MyOrder and SharePoint.

Benefits:

BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.
About BCforward:

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.

BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.

This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.

Interested candidates please send resume in Word format Please reference job code 231414 when responding to this ad.Learn More

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