Personal/Executive Assistant

3 weeks ago

San Diego, United States The New Black Creative Full time
The New Black is a client-centric, detail-obsessed agency solely focused on the ins and outs of still and motion production. From inception to execution, we support brand and project leaders by connecting the logistical dots with custom production plans built to fit our client’s needs.
This position will report to and primarily work with the CEO/Owner and there will be some collaboration alongside our in-house team.
--
The New Black is seeking an experienced Personal/Executive Assistant to collaborate closely with a busy mom and Business Owner/CEO in the Creative Media Production space. This is a multi-faceted role that requires someone highly organized and proactive with a passion for being a right-arm, high-quality assistant. You’ll work autonomously to problem-solve daily needs and work cross-functionally across the Business Owner's business and personal life, with a heavier emphasis on the personal side. It's important that you are happy to take on whatever is necessary, from the big projects to the small errands, across the dual scopes of personal and business.
We are looking for someone with a minimum of 3 years of experience who has supported an executive, business owner, or busy family — familiarity with the creative industry or media production a plus.
Responsibilities:
  • Provide dedicated support across both professional business projects and personal/family life.
  • Assist the Business Owner with various personal tasks including running errands, shopping/returns, handling correspondence, driving to/from locations and appointments, and managing household matters, as needed.
  • Manage and maintain the calendar with scheduling and meeting setting with the internal business team, external partners, and personal appointments.
  • Lead administrative support for the Business Owner and perform ad-hoc administrative duties as required.
  • Conduct research and gather information on various topics as assigned by the Business Owner.
  • Screen and prioritize emails and other correspondence, responding on behalf of the Business Owner, when necessary.
  • Handle confidential information with discretion and integrity.
Qualifications:
  • Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives or entrepreneurs.
  • Flexibility to work from any location, including remotely, at the business office/studio, travel to on-set locations, as well as to the Business Owner’s residence.
  • Exceptional organizational and time management skills with the ability to multitask and prioritize effectively in a fast-paced environment.
  • Skilled relationship builder with superior communication and collaboration skills, adept at managing complex interactions and aligning various entities.
  • Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
  • Proficiency in Microsoft Office Suite and/or Google Workspace and other relevant software.
  • Strong ability to anticipate needs
  • Problem-solving mindset, particularly in undefined situations, characterized by innovative thinking.
  • Flexibility and adaptability to accommodate changing priorities and work schedules.
  • Must have a valid driver license and reliable transportation.
  • Kind, honest, and humble - overall, you have a positive outlook and possess an unwavering optimistic attitude with a passion for helping others
Compensation and Benefits:
  • This will be an exempt, salaried position with a yearly salary of $66,650.
  • Health/vision insurance and PTO accrual eligible after 90-days.
  • 401k with company match eligible after 1-year of full-time employment.


  • Personal/Executive Assistant

    3 weeks ago

    San Diego, United States The New Black Creative Full time

    The New Black is a client-centric, detail-obsessed agency solely focused on the ins and outs of still and motion production. From inception to execution, we support brand and project leaders by connecting the logistical dots with custom production plans built to fit our client’s needs.This position will report to and primarily work with the CEO/Owner and...

  • Personal/Executive Assistant

    3 weeks ago

    San Diego, United States The New Black Creative Full time

    The New Black is a client-centric, detail-obsessed agency solely focused on the ins and outs of still and motion production. From inception to execution, we support brand and project leaders by connecting the logistical dots with custom production plans built to fit our client’s needs.This position will report to and primarily work with the CEO/Owner and...

  • Personal/Executive Assistant

    2 weeks ago

    San Diego, United States The New Black Creative Full time

    The New Black is a client-centric, detail-obsessed agency solely focused on the ins and outs of still and motion production. From inception to execution, we support brand and project leaders by connecting the logistical dots with custom production plans built to fit our client’s needs.This position will report to and primarily work with the CEO/Owner and...

  • Executive Personal Assistant

    5 days ago

    San Diego, United States Bangerter Financial Full time

    Are you interested in a versatile role with leadership opportunities? We’re hiring a professional and proactive Executive Assistant to support our lead supervisor in the financial advisory field, specializing in 1031 exchanges. You’ll play a critical role in ensuring the smooth operation of our office by managing schedules, handling bookkeeping, setting...

  • Executive Personal Assistant

    3 days ago

    San Diego, United States Bangerter Financial Full time

    Job DescriptionJob DescriptionAre you interested in a versatile role with leadership opportunities? We’re hiring a professional and proactive Executive Assistant to support our lead supervisor in the financial advisory field, specializing in 1031 exchanges. You’ll play a critical role in ensuring the smooth operation of our office by managing schedules,...

  • Personal Assistant

    2 days ago

    San Diego, United States Standard Conversions LLC Full time

    Job Overview: We are looking highly organized and detail-oriented individual with a positive attitude and a knack for getting things done. You thrive in a fast-paced environment, learn quickly, and maintain the utmost confidentiality. As a key member of our team, you'll be the Executives’ trusted confidant, ensuring efficiency and maximizing their time....

  • Executive Assistant

    4 weeks ago

    San Diego, United States Pave Talent Full time

    Company Overview: Pave Talent is hiring on behalf of an innovative entrepreneur leading multiple ventures, including a food service management company, an Airbnb four-plex in National City, and a restaurant in downtown San Diego. This dynamic environment offers diverse opportunities and emphasizes exceptional leadership and teamwork.Position Overview: Pave...

  • Executive Assistant

    3 weeks ago

    San Diego, United States Pave Talent Full time

    Company Overview: Pave Talent is hiring on behalf of an innovative entrepreneur leading multiple ventures, including a food service management company, an Airbnb four-plex in National City, and a restaurant in downtown San Diego. This dynamic environment offers diverse opportunities and emphasizes exceptional leadership and teamwork.Position Overview: Pave...

  • Executive Assistant

    4 weeks ago

    San Diego, United States Pave Talent Full time

    Company Overview: Pave Talent is hiring on behalf of an innovative entrepreneur leading multiple ventures, including a food service management company, an Airbnb four-plex in National City, and a restaurant in downtown San Diego. This dynamic environment offers diverse opportunities and emphasizes exceptional leadership and teamwork.Position Overview: Pave...

  • Executive Personal Assistant

    2 weeks ago

    San Francisco, United States Ace Plumbing & Rooter Full time

    Job DescriptionJob DescriptionAce Plumbing & Rooter eagerly seeks an exceptional Executive Personal Assistant to join our accomplished team on a full-time basis in San Francisco, CA!THE MANY PERKS OF JOINING USAce Plumbing & Rooter isn't just a workplace; it's a springboard to success. As our Executive Personal Assistant, you'll earn an enticing...

  • Executive Personal Assistant

    1 week ago

    San Francisco, United States Ace Plumbing & Rooter Full time

    Job DescriptionJob DescriptionAce Plumbing & Rooter eagerly seeks an exceptional Executive Personal Assistant to join our accomplished team on a full-time basis in San Francisco, CA!THE MANY PERKS OF JOINING USAce Plumbing & Rooter isn't just a workplace; it's a springboard to success. As our Executive Personal Assistant, you'll earn an enticing...

  • Executive Personal Assistant

    5 days ago

    San Francisco, United States Ace Plumbing & Rooter Full time

    Job DescriptionJob DescriptionAce Plumbing & Rooter eagerly seeks an exceptional Executive Personal Assistant to join our accomplished team on a full-time basis in San Francisco, CA!THE MANY PERKS OF JOINING USAce Plumbing & Rooter isn't just a workplace; it's a springboard to success. As our Executive Personal Assistant, you'll earn an enticing...

  • Executive Assistant

    2 months ago

    San Antonio, United States Cory Executive Recruiting Full time

    Job DescriptionJob DescriptionCOMPANYOur client is an established and reputable national real estate company that offers acquisition, development, property & asset management, and multifamily housing property management. JOB SUMMARYWe are hiring a self-sufficient Executive Assistant in San Antonio, TX, to support a C-level executive and join a team of...

  • Executive Assistant

    1 week ago

    San Antonio, United States Cory Executive Recruiting Full time

    Job DescriptionJob DescriptionCOMPANYOur client is an established and reputable national real estate company that offers acquisition, development, property & asset management, and multifamily housing property management. JOB SUMMARYWe are hiring a self-sufficient Executive Assistant in San Antonio, TX, to support a C-level executive and join a team of...

  • Executive Assistant

    2 months ago

    San Diego, United States San Diego Association of Governments Full time

    **Description**: **About SANDAG** The San Diego region is entering a new era of innovation, driven by exciting advances in technology, biotechnology, renewable energy, cybersecurity, and automation that will change the way people live. Our region’s future prosperity depends on mobility - the ability of people in all communities to connect quickly and...

  • Personal Assistant

    3 weeks ago

    San Diego, United States Pave Talent Full time

    Company Overview: Pave Talent is hiring for an innovative entrepreneur with ventures in food service management, an Airbnb four-plex in National City, and a restaurant in downtown San Diego. This dynamic environment offers diverse opportunities with a focus on leadership and teamwork.Position Overview: We seek a highly organized Personal Assistant to support...

  • Personal Assistant

    3 weeks ago

    San Diego, United States Pave Talent Full time

    Company Overview: Pave Talent is hiring for an innovative entrepreneur with ventures in food service management, an Airbnb four-plex in National City, and a restaurant in downtown San Diego. This dynamic environment offers diverse opportunities with a focus on leadership and teamwork.Position Overview: We seek a highly organized Personal Assistant to support...

  • Personal Assistant

    2 weeks ago

    San Diego, United States Pave Talent Full time

    Company Overview: Pave Talent is hiring on behalf of a dynamic and innovative entrepreneur with ventures in food service management, an Airbnb four-plex in National City, and a restaurant in downtown San Diego. This multifaceted environment offers diverse opportunities with a focus on leadership and teamwork.Position Overview: Are you a highly organized...

  • Personal Assistant

    2 weeks ago

    San Diego, United States Pave Talent Full time

    Company Overview: Pave Talent is hiring on behalf of a dynamic and innovative entrepreneur with ventures in food service management, an Airbnb four-plex in National City, and a restaurant in downtown San Diego. This multifaceted environment offers diverse opportunities with a focus on leadership and teamwork.Position Overview: Are you a highly organized...

  • Executive Assistant

    2 months ago

    San Diego, United States Pandering Panda LLC Full time

    Job DescriptionJob Description Executive AssistantBUMBLE BEE BOTANICALSWe are a chain of Retail stores.Responsibilities and Functions:Act as the point of contact among executives & employees.Excellent communication skills with positive attitude toward clients, vendors, management and colleagueManage information flow in a timely and accurate manner.Preparing...