Executive Assistant

2 weeks ago

San Diego, United States Pave Talent Full time

Company Overview: Pave Talent is hiring on behalf of an innovative entrepreneur leading multiple ventures, including a food service management company, an Airbnb four-plex in National City, and a restaurant in downtown San Diego. This dynamic environment offers diverse opportunities and emphasizes exceptional leadership and teamwork.


Position Overview: Pave Talent seeks a highly organized and proactive Executive Assistant to support the CEO of our client, a versatile entrepreneur with various business interests. This full-time role involves working directly with the CEO across multiple locations in central San Diego, including downtown and Little Italy. The ideal candidate will thrive in a fast-paced environment and possess excellent multitasking abilities.


The candidate must be available to work on-site with the entrepreneur in the downtown San Diego area, with the flexibility to work remotely in the afternoons. Some days may require full-day in-person support.


Key Responsibilities:

  • Schedule Management: Efficiently coordinate and manage the CEO's calendar, ensuring all meetings and appointments are scheduled.
  • Personal Errands: Handle occasional personal tasks such as scheduling haircuts, picking up dry cleaning, and managing errands (approximately 2-3 hours per week).
  • Employee Coordination: Follow up with employees to ensure they are meeting their goals, particularly those working remotely.
  • General Administrative Support: Assist with travel arrangements, document preparation, and other administrative duties.
  • Meeting Organization: Ensure meetings are set up and organized smoothly, with agendas and follow-up notes.
  • Invoice Management: Track and organize invoices accurately.
  • Virtual Assistance Management: Manage virtual assistants located in other countries.


Qualifications:

  • Valid driver's license and access to a personal vehicle for errands around San Diego.
  • Proven experience as an Executive Assistant or in a similar role, with at least two years of relevant experience.
  • Proficiency in software such as monday.com, Gmail, Gusto for payroll, and Excel (including pivot tables).
  • Experience with email and calendar management.
  • Experience managing offshore resources, such as virtual assistants in the Philippines and India.
  • Excellent written and verbal communication skills.
  • Ability to work in a dynamic environment with shifting priorities.
  • Strong organizational and multitasking skills.
  • Willingness to perform occasional personal assistant duties.


Preferred Qualifications:

  • Experience managing offshore virtual assistants.
  • Proficiency in Spanish.


Benefits:

  • Competitive base salary of $55,000 annually (approximately $26.44 per hour).
  • Opportunities for career growth within the company.
  • Collaborative work environment with supportive leadership.


Company Culture:

  • Thrive in an entrepreneurial environment with a startup mentality.
  • Comfortable managing various projects and using different software tools.
  • Willingness to work on-site at multiple locations, primarily at the University Club in downtown San Diego and the CEO's apartment complex in Little Italy.
  • Flexibility to check in with team members at additional locations in Chula Vista, National City, and Barrio Logan.

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