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Personal/Executive Assistant
4 months ago
This position will report to and primarily work with the CEO/Owner and there will be some collaboration alongside our in-house team.
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The New Black is seeking an experienced Personal/Executive Assistant to collaborate closely with a busy mom and Business Owner/CEO in the Creative Media Production space. This is a multi-faceted role that requires someone highly organized and proactive with a passion for being a right-arm, high-quality assistant. You’ll work autonomously to problem-solve daily needs and work cross-functionally across the Business Owner's business and personal life, with a heavier emphasis on the personal side. It's important that you are happy to take on whatever is necessary, from the big projects to the small errands, across the dual scopes of personal and business.
We are looking for someone with a minimum of 3 years of experience who has supported an executive, business owner, or busy family — familiarity with the creative industry or media production a plus.
Responsibilities:
- Provide dedicated support across both professional business projects and personal/family life.
- Assist the Business Owner with various personal tasks including running errands, shopping/returns, handling correspondence, driving to/from locations and appointments, and managing household matters, as needed.
- Manage and maintain the calendar with scheduling and meeting setting with the internal business team, external partners, and personal appointments.
- Lead administrative support for the Business Owner and perform ad-hoc administrative duties as required.
- Conduct research and gather information on various topics as assigned by the Business Owner.
- Screen and prioritize emails and other correspondence, responding on behalf of the Business Owner, when necessary.
- Handle confidential information with discretion and integrity.
- Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives or entrepreneurs.
- Flexibility to work from any location, including remotely, at the business office/studio, travel to on-set locations, as well as to the Business Owner’s residence.
- Exceptional organizational and time management skills with the ability to multitask and prioritize effectively in a fast-paced environment.
- Skilled relationship builder with superior communication and collaboration skills, adept at managing complex interactions and aligning various entities.
- Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
- Proficiency in Microsoft Office Suite and/or Google Workspace and other relevant software.
- Strong ability to anticipate needs
- Problem-solving mindset, particularly in undefined situations, characterized by innovative thinking.
- Flexibility and adaptability to accommodate changing priorities and work schedules.
- Must have a valid driver license and reliable transportation.
- Kind, honest, and humble - overall, you have a positive outlook and possess an unwavering optimistic attitude with a passion for helping others
- This will be an exempt, salaried position with a yearly salary of $66,650.
- Health/vision insurance and PTO accrual eligible after 90-days.
- 401k with company match eligible after 1-year of full-time employment.
