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Accounts Payable Specialist

2 months ago

San Antonio, United States Creative Financial Staffing Full time

About the Company and Opportunity:

  • Our repeat client has been in the service industry for over 40 years. Due to significant growth, they are looking to bring on an AP Specialist to join their accounting team on a full time, contractual basis
  • Accounting team is described as tight knit, enjoying happy hours together and working very collaboratively

Overview of the Role:

  • This position will last begin immediately for the selected candidate on a contract to hire basis
  • Reports to Assistant Controller
  • Hours are typically 8am-5pm but can be flexible
    • Core hours are 9am-4pm so must work anywhere in that time frame. Start as early as 7am and stay as late as 6pm.
    • 30 minute lunch break

Job Duties Include:

  • Post a high volume (100+ weekly) of invoices with correct coding to accounting system (Navision)
  • Submit invoices for payment
  • Reconcile credit card statements
  • Vendor relations and maintain organized vendor invoice filing system
  • Conduct account analysis and vendor invoice research as needed
  • Prepare weekly cash and general disbursements as needed
  • Match supporting documents (Invoices, Check Requests, etc.) to disbursement/check and submit for review
  • Daily cash receipt deposits
  • Secure petty cash as needed
  • Prepare 1099's and related forms on an annual basis
  • Obtain and prepare necessary tax forms to ensure sales/use tax compliance with state and local taxing jurisdictions
  • Process authorized credit card purchase transactions
  • Other duties as assigned

Qualifications for the Accounts Payable Specialist:

  • 2-3 years of AP or general accounting experience required
  • Experience using Navision a plus, but not required
  • Intermediate Excel skills required
  • Eager to learn and positive attitude
  • Ability to multitask
  • Great communication and organization skills


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