Current jobs related to Family Office Operations Assistant - Boston - Goulston & Storrs
-
Boston, United States Dana-Farber Cancer Institute Full timeReporting to the EVP, Chief Operating Officer and Operations Administrative Manager, Dana-Farber Cancer Institute, and serving the Office of the COO, the Executive Assistant supports the activities of the Office of the COO and advances and facilitates the Dana-Farber agenda as it relates to supporting functions of the office and its responsibilities. The...
-
Boston, United States Dana-Farber Cancer Institute Full timeJob ID: 40476 Location: 450 Brookline Ave, Boston, MA 02215 Category: Administration Support/Customer Service Employment Type: Full time Work Location: Hybrid: 2-3 days onsite/week Overview Reporting to the EVP, Chief Operating Officer and Operations Administrative Manager, Dana-Farber Cancer Institute, and serving the Office of the COO, the Executive...
-
Boston, United States Dana-Farber Cancer Institute Full timeJob ID: 40476 Location: 450 Brookline Ave, Boston, MA 02215 Category: Administration Support/Customer Service Employment Type: Full time Work Location: Hybrid: 2-3 days onsite/week Overview Reporting to the EVP, Chief Operating Officer and Operations Administrative Manager, Dana-Farber Cancer Institute, and serving the Office of the COO, the Executive...
-
Boston, United States Dana-Farber Cancer Institute Full timeReporting to the EVP, Chief Operating Officer and Operations Administrative Manager, Dana-Farber Cancer Institute, and serving the Office of the COO, the _Executive Assistant_ supports the activities of the Office of the COO and advances and facilitates the Dana-Farber agenda as it relates to supporting functions of the office and its responsibilities. The...
-
Front Office Operations Assistant
7 days ago
Boston, United States Professional Staffing Group Full timeFront Office Operations Assistant Are you a proactive and detail-oriented individual looking to kick-start your career in administration? We're offering $23/hr for this position, which requires at least 6 months of experience in administrative work. As the Front Office Operations Assistant, you'll play a vital role in supporting daily operations and...
-
South Boston, United States Dana-Farber Cancer Institute Full timeJob ID: 40476 Location: 450 Brookline Ave, Boston, MA 02215 Category: Administration Support/Customer Service Employment Type: Full time Work Location: Hybrid: 2-3 days onsite/week Overview Reporting to the EVP, Chief Operating Officer and Operations Administrative Manager, Dana-Farber Cancer Institute, and serving the Office of the COO, the Executive...
-
Office Operations Coordinator
1 week ago
Boston, Massachusetts, United States Ingenius Prep Full timeLocation: Boston Position Overview: The Office Operations Coordinator will engage in sales initiatives, develop new operational strategies, and identify and cultivate corporate partnerships across Boston. This role is ideal for a proactive individual with a strong entrepreneurial spirit who thrives on taking initiative. If you seek a dynamic and fulfilling...
-
Office Operations Specialist
1 week ago
Boston, Massachusetts, United States 143 Studios LLC Full timeJob OverviewWho are we?143 Studios LLC is a leading media organization based in Boston, MA, dedicated to crafting, producing, and disseminating innovative audio and visual content that motivates and empowers audiences globally. Our achievements include billions of video views, millions of books sold, seven #1 audiobooks, and a vast following across various...
-
Director of Office Operations
4 days ago
Boston, Massachusetts, United States Ingenius Prep Full timeAbout Us:InGenius Prep is a leading education services company that provides personalized support to students applying to U.S. colleges and graduate schools. With a team of over 190 full-time employees and 600 part-time employees, we operate in multiple countries and are committed to excellence in our work.Job Summary:We are seeking an experienced and...
-
Medical Assistant
3 months ago
Boston, United States East Boston Neighborhood Health Center Full timeMedical AssistantFull-Time (40 Hours: Monday-Friday)Family Medicine DepartmentEast BostonStarting at $21.95/hourEmbedded within our clinical care team, Medical Assistants seamlessly manage patient flow while collaborating closely with nurses and physicians to deliver effective care in our Family Medicine department. They are the communication bridges between...
-
Assistant Office Director
1 month ago
Boston, United States Ingenius Prep Full timeLocation: Boston Job Description: Enrollment Counselors will work on sales, establishing new operations, and locating and forming corporate partnerships throughout Boston. This is a position for someone intrepid, with a strong entrepreneurial bent, and who takes a ton of initiative. If you are looking for an exciting, rewarding...
-
Front Office Assistant
3 weeks ago
Boston, United States Boston Hire Full timeOur client a financial services office in the heart of Boston, is seeking a detail-oriented and proactive Office Coordinator/Administrative Assistant to join their team! In this role, you will be responsible for ensuring the smooth operation of our office and providing administrative support across various departments. The ideal candidate will have excellent...
-
Office Assistant
4 weeks ago
Boston, United States Forrest Solutions Full timeJob DescriptionJob DescriptionAre you passionate about delivering top-notch customer service and creating memorable experiences? We are seeking a Hospitality Associate to join our team and become the “go-to” person on the floor, ensuring a hospitality-based experience for our customers. This role is pivotal in providing direct assistance and connecting...
-
Finance and Tax Director
3 weeks ago
Boston, United States Keller Executive Search Full timeJob DescriptionJob DescriptionOur client is a single family office based in New York and Sydney, Australia is seeking a financial and tax director. This position will be based in Midtown, Manhattan. The family office oversees a globally diversified portfolio of companies and investments with a primary focus is on delivering exceptional financial, investment,...
-
Finance and Tax Director
1 month ago
Boston, United States Keller Executive Search Full timeJob DescriptionJob DescriptionOur client is a single family office based in New York and Sydney, Australia is seeking a financial and tax director. This position will be based in Midtown, Manhattan. The family office oversees a globally diversified portfolio of companies and investments with a primary focus is on delivering exceptional financial, investment,...
-
Finance and Tax Director
1 month ago
Boston, United States Keller Executive Search Full timeOur client is a single family office based in New York and Sydney, Australia is seeking a financial and tax director. This position will be based in Midtown, Manhattan. The family office oversees a globally diversified portfolio of companies and investments with a primary focus is on delivering exceptional financial, investment, philanthropic, and personal...
-
Assistant Office Director
5 days ago
Boston, United States Ingenius Prep Full timeWho We Are:InGenius Prep was founded in 2013 by law students at Harvard and Yale. In that time, the company has grown to a team of more than 190 full-time employees, 600 part-time employees, as well as offices in the U.S., Canada, China, amongst other countries. What We Do: Our primary focus is assisting students in applying to U.S. Colleges and...
-
Assistant Office Director
7 days ago
Boston, United States Ingenius Prep Full timeWho We Are:InGenius Prep was founded in 2013 by law students at Harvard and Yale. In that time, the company has grown to a team of more than 150 full-time employees, 500 part-time employees, as well as offices in the U.S., Canada, China, Korea. What We Do: Our primary focus is assisting students in applying to U.S. Colleges and...
-
Intern - Procurement Operations
1 week ago
Boston, United States UMass President's Office Full timeJob Summary: The University of Massachusetts Office of the President seeks an Intern within the Unified Procurement Services Team (UPST). The internships for current UMass undergraduate or graduate students who are eager to learn and gain first-hand experience working in a full-service procurement function. Our Procurement Operations team handle...
-
Office Operations Manager
1 week ago
Boston, Massachusetts, United States New England Conservatory of Music Full timeBecome a Key Player at the New England ConservatoryThe New England Conservatory stands as a premier institution in music education, nurturing talent from across the globe. Our commitment to excellence is reflected in the performance opportunities and exceptional training provided by our distinguished faculty. We offer a wide array of programs in classical,...
![Goulston & Storrs](https://media.trabajo.org/img/noimg.jpg)
Family Office Operations Assistant
2 months ago
As a member of the Private Client and Trust Group’s Fiduciary & Family Office Services team, the Operations Assistant will serve as an active participant in ensuring the fluidity of the investment administration process and assist with all aspects of ongoing administration of family office-type relationships.
Primary Responsibilities:
This position involves working closely and effectively with members of the firm’s Fiduciary & Family Office and Trust Operations teams, ultra-high net worth clients as well as their tax and investment professionals by:
- Establishing, linking and maintaining alternative investment related sub-accounts, assets and recurring transaction templates;
- Actively manage private investment notifications via Arch platform;
- Processing capital call payments and distribution receipts;
- Coordinating the distribution of financial statements and tax notices;
- Periodically updating private equity and hedge fund values;
- Providing support and absence coverage for team members as necessary, to include:
-Communicating with, and responding to various requests from, attorneys, tax and investment professionals and ultra-high net worth clients;
-Processing wire transfers, various other payments and account transactions;
- All other duties as assigned or required.
Qualifications:
- Bachelor’s Degree
- 1-3 years of experience working within a family office, trust department or investment firm; operations, hedge fund or private equity experience a plus
- Proficiency in Excel or equivalent applications
- Experience working with trust accounting system or investment management and reporting software preferred but not required.
- Demonstrated interpersonal skills with customer service focus, ability to build relationships, communicate and collaborate effectively
- Excellent verbal and written communication skills
- Must possess strong organization skills, effectively manage numerous requests and multiple projects simultaneously while paying close attention to detail, prioritizing workload and retaining important pertinent information
- Ability to follow established procedures and ensure high quality completion of both internal and external client requests
- Demonstrated ability to handle complex, sensitive and confidential material with good judgment maturity and an optimistic outlook, even in high stress situations
- Capable of working both independently and as part of a team
- Strong ownership drive, proactive and deadline driven
- Ability to troubleshoot problems and implement solutions in a fast-paced environment
- Excellent analytical skills to identify and escalate opportunities for process improvement
This job description is intended to be general and may evolve over time. It is subject to periodic updating and is subject, at the firm’s discretion, to the assignment of different or additional duties. We are an equal opportunity organization.
Goulston & Storrs provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, handicap, disability or veteran status in accordance with applicable state and federal laws. In addition, Goulston & Storrs complies with applicable federal, state and local laws governing nondiscrimination in employment.