Front Office Assistant

4 weeks ago


Boston, United States Boston Hire Full time

Our client a financial services office in the heart of Boston, is seeking a detail-oriented and proactive Office Coordinator/Administrative Assistant to join their team In this role, you will be responsible for ensuring the smooth operation of our office and providing administrative support across various departments. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to handle multiple tasks efficiently.


ENTRY LEVEL ROLE RECENT GRADS WELCOME


*Must be able to start immediately


Benefits:

  • Free Lunch
  • Free Snacks
  • Gym on Site
  • Transportation Stipend
  • Insurance
  • PTO
  • Paid Holidays


Key Responsibilities:

  • Manage office supplies inventory and place orders as necessary.
  • Greet and assist visitors in a courteous and professional manner.
  • Handle incoming calls and correspondence, redirecting them as needed.
  • Schedule appointments and maintain calendars for management and staff.
  • Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
  • Assist in organizing and coordinating office events and meetings.
  • Coordinate travel arrangements and accommodations for staff.
  • Maintain electronic and hard copy filing systems.
  • Assist with accounts receivable and accounts payable tasks as required.
  • Collaborate with other administrative staff to ensure seamless daily operations.
  • Uphold a strict level of confidentiality and professionalism.



  • Boston, United States Marriott Hotels Resorts Full time

    JOB SUMMARY Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell/Door Staff, Switchboard and Guest Services/Front Desk. Position directs and works with managers and employees to carry out procedures ensuring an efficient check in and check out process. Ensures guest...


  • Boston, Massachusetts, United States Marriott Hotels Resorts Full time

    JOB SUMMARY Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell/Door Staff, Switchboard and Guest Services/Front Desk. Position directs and works with managers and employees to carry out procedures ensuring an efficient check in and check out process. Ensures guest...


  • Boston, United States Professional Staffing Group Full time

    Front Office Operations Assistant Are you a proactive and detail-oriented individual looking to kick-start your career in administration? We're offering $23/hr for this position, which requires at least 6 months of experience in administrative work. As the Front Office Operations Assistant, you'll play a vital role in supporting daily operations and...


  • Boston, Massachusetts, United States Hyatt Regency Boston Harbor Full time

    Job Summary:We are seeking a highly skilled and experienced Front Desk Operations Coordinator to join our team at Hyatt Regency Boston Harbor. As a key member of our Front Office team, you will be responsible for ensuring seamless guest experiences, efficient operations, and exceptional customer service.Key Responsibilities:Guest Services: Ensure efficient...


  • Boston, United States Battery Wharf Hotel Full time

    Job Summary Under the direction of Director, Front Office, the incumbent is responsible for the successful management and participating in the day-to-day operation of guest relations, PBX and Front Office: carries out reporting, trains and supervises new staff. In turn maintaining high standards of quality, profitability and ensuring guest and employee...

  • Front Office Manager

    2 months ago


    Boston, Massachusetts, United States Hyatt Centric Faneuil Hall Boston Full time

    As Front Office Manager you will lead our innovative TEAM in delivering upscale guest service, and creating memorable guest experience. This is an amazing opportunity to be part of both a dynamic TEAM, and grow your career in a leadership role. TEAM Culture:Our TEAM culture motivates and encourages each individual member to achieve "MORE" in daily life and...


  • Boston, United States Westmont Group Full time

    Job DescriptionJob DescriptionJob SummaryUnder the direction of Director, Front Office, the incumbent is responsible for the successful management and participating in the day-to-day operation of guest relations, PBX and Front Office: carries out reporting, trains and supervises new staff. In turn maintaining high standards of quality, profitability and...


  • Boston, United States Westin Hotels & Resorts Full time

    JOB SUMMARY Responsible for all front office functions and staff as well as security staff functions. Areas of responsibility include Bell Staff, Switchboard Operations, Guest Services/Front Desk, Retail/Gift Shop, Concierge, Valets, and Security, as applicable. As a department head, directs and works with managers and employees to successfully execute all...


  • Boston, Massachusetts, United States Westin Hotels & Resorts Full time

    JOB SUMMARY Responsible for all front office functions and staff as well as security staff functions. Areas of responsibility include Bell Staff, Switchboard Operations, Guest Services/Front Desk, Retail/Gift Shop, Concierge, Valets, and Security, as applicable. As a department head, directs and works with managers and employees to successfully execute all...


  • Boston, United States The Langham Boston Full time

    Job Summary:The Director of Front Office at the Langham Boston is responsible for overseeing all front office operations, ensuring the highest levels of guest satisfaction and service excellence. This leadership role involves managing guest relations, concierge services, front desk operations, and bell services. The Director of Front Office will be...


  • Boston, United States Langham Hospitality Group Full time

    Director of Front Office – The Langham, Boston Langham Hospitality Group (LHG) is a global hotel company with properties located in major cities and four continents under The Langham Hotels and Resorts and Cordis Hotels and Resorts brands. It is the hospitality arm of Great Eagle Holdings, a leading property development company in Hong Kong.The Langham,...


  • Boston, Massachusetts, United States The Langham Boston Full time

    Job Summary:The Director of Front Office at the Langham Boston is responsible for overseeing all front office operations, ensuring the highest levels of guest satisfaction and service excellence. This leadership role involves managing guest relations, concierge services, front desk operations, and bell services. The Director of Front Office will be...

  • Front Office Agent

    3 weeks ago


    Boston, United States HYATT Hotels Full time

    If you're looking for a career with Apple Leisure Group, please click here to view job postings. If you're looking for a career with our Inclusive Collection, please click here to view job postings. Join us for this incredible opportunity to be part of our Front Office team as a Front Office Agent at the Hyatt Regency Boston, located in the heart of Downtown...

  • Front Office Agent

    2 months ago


    Boston, United States HYATT Hotels Full time

    Join us for this incredible opportunity to be part of our Front Office team as a Front Office Agent at the Hyatt Regency Boston, located in the heart of Downtown Boston! Not only will you be part of a remarkable property, but you'll be a part of a company that was recognized on Fortunes 100 Best Companies to Work For list for a whole decade now! Front Office...

  • Front Office Host

    2 months ago


    Boston, United States Park Hyatt Aviara Full time

    **Front Office Host (Overnight)** Hyatt Regency Hyatt Regency Boston MA - Boston Front Office Hourly/Entry Level Employee Full-time Hourly US Dollar (USD) pay basis Req ID: BOS002421 Share Front Office Host (Overnight) via Email **Summary** Front Office associates are responsible for the guest registration process and communication of hotel services and...

  • Front Office Manager

    2 months ago


    Boston, Massachusetts, United States Battery Wharf Hotel Full time

    THIS POSITION REQUIRES THE ABILITY TO WORK AT LEAST 2 OVERNIGHT SHIFTS A WEEK. JOB SUMMARYThis is an advanced professional and administrative position responsible for the successful operation of the front office and guest relations functions while maintaining quality standards, profitability and customer satisfaction. ESSENTIAL JOB FUNCTIONS This description...

  • Front Office Manager

    2 months ago


    Boston, United States Battery Wharf Hotel Full time

    THIS POSITION REQUIRES THE ABILITY TO WORK AT LEAST 2 OVERNIGHT SHIFTS A WEEK.  JOB SUMMARY This is an advanced professional and administrative position responsible for the successful operation of the front office and guest relations functions while maintaining quality standards, profitability and customer satisfaction.  ESSENTIAL JOB FUNCTIONS  This...


  • Boston, United States East Boston Dental Associates Full time $15 - $25

    Job DescriptionJob DescriptionThe Dental Front Office Coordinator will be responsible for providing excellent customer service to patients and visitors as they enter the dental office. The Dental Front Office Coordinator must maintain a professional demeanor, and provide a warm, welcoming atmosphere for all patients. In this role, Must be Bilingual,...

  • Front Office Manager

    2 months ago


    Boston, United States Westmont Group Full time

    Job DescriptionJob DescriptionTHIS POSITION REQUIRES THE ABILITY TO WORK AT LEAST 2 OVERNIGHT SHIFTS A WEEK. JOB SUMMARYThis is an advanced professional and administrative position responsible for the successful operation of the front office and guest relations functions while maintaining quality standards, profitability and customer satisfaction. ESSENTIAL...

  • Front Office Manager

    1 month ago


    Boston, United States Battery Wharf Hotel Full time

    JOB SUMMARY The Night Manager is the Manager on Duty and responsible for all hotel operations during evening shift hours, focusing on Front Office operations, proper guest follow-up, all other evening shift associates and hotel safety/security. The Night Manager assists the Director of Guest Services in all aspects of the department including but not limited...