Executive Administrative Assistant

2 months ago

Amherst, United States Imagine Staffing Technology, An Imagine Company Full time

Nature & Scope:

Positional Overview


Are you an organized, detail-oriented professional with a passion for supporting executives and ensuring seamless operations? Join our client’s dynamic team as an Executive Administrative Assistant, where your expertise will be valued, and your contributions recognized. If you thrive in a fast-paced setting and are eager to take on new challenges, we want to hear from you. This is a full-time, fully on-site position in Amherst, NY paying up to $25/hour.


Role & Responsibility:

Tasks That Will Lead To Your Success


  • Provide support to executive team, marketing, and office services.
  • Assist and support the Office Services Manager with assignments and projects in an efficient and effective manner.
  • Preparation of correspondence, proofreading, mail distribution, managing traditional paper and/or electronic filing systems.
  • Ordering Office Services supplies and maintain inventory.
  • Coordinating and scheduling meetings.
  • Ordering and setting up lunch meetings, answering, screening, and placing telephone calls, managing calendars, ordering business cards, trade show badges, etc.
  • Processing invoices, purchase orders, expense reports (via Concur), various project work, preparation/creation of presentations, mailings, creation & management of databases and meeting minutes as necessary.
  • Coordinate meetings and travel arrangements with Travel Coordinator for flights, hotels, etc. and maintain travel itineraries.
  • Flexibility to handle various assignments and special projects as assigned by the Office Services Manager.
  • Coordinating and managing daily schedules, appointments and calendars including video conferencing.
  • Provide telephone and Office Services department coverage.
  • Open, sort, prioritize and distribute incoming mail and composing responses.
  • Managing traditional paper and/or electronic filing systems
  • Attend various meetings and provide meeting minutes for staff meetings, budget meetings, etc.
  • Assist with departmental budget monitoring, distribution of cost center reports and rebilling process.
  • Coordinate visitors to include travel arrangements, confirmation of schedules, meetings, sales meetings, and events etc.
  • Assist in coordination of on-site/off-site sales meetings (planning, catering, itineraries, travel with Travel Coordinator and attendee confirmation)
  • Assist with the development and coordination of spreadsheets, managing databases and preparing presentations.
  • Facilitate communication within departments in a professional manner.
  • Assist department managers with specialized projects, such as luncheon meetings, mailings, surveys, etc.
  • Consistency in using discretion in confidentiality and sensitivity in performing the duties of this position and representation of the executive team and Office Services team.
  • Flexibility in handling various assignments as directed.
  • Sensitivity to the impact and image projected to people internal and external.


Skills & Experience:

Qualifications That Will Help You Thrive


  • Associate or bachelor’s Degree preferred.
  • Minimum of five (5) years’ executive support experience required.
  • Ability to present, the executive team and Office Services with tact and maturity in interacting with people of all levels within and outside the company.
  • Proven ability to multi-task, provide attention to detail, take direction and flexibility in working with the Office Services Manager, Office Services and executives as a team player.
  • Well organized and able to work under tight deadlines.
  • Experience in meeting planning.
  • Ability to maintain confidentiality and high degree of professionalism.
  • Excellent communication skills verbal and written, interpersonal and phone skills needed.
  • Strong knowledge of Outlook, MS Word, Excel, PowerPoint, internet required.
  • Concur expense report system preferred.
  • Notary encouraged, and/or willing to become Notary Certified.

  • Executive Administrative Assistant

    4 weeks ago

    Amherst, Massachusetts, United States Imagine Staffing Technology, An Imagine Company Full time

    Job Title: Executive Administrative AssistantImagine Staffing Technology, An Imagine Company is seeking an experienced Executive Administrative Assistant to provide high-level administrative support to our executive team. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication and interpersonal skills.Key...

  • Executive Administrative Assistant

    1 month ago

    Amherst, Massachusetts, United States Imagine Staffing Technology, An Imagine Company Full time

    Executive Administrative AssistantImagine Staffing Technology, An Imagine Company is seeking a highly skilled and organized Executive Administrative Assistant to join our dynamic team. As a key member of our executive support team, you will provide exceptional support to our executive team, ensuring seamless operations and maintaining the highest level of...

  • Executive Administrative Assistant

    2 weeks ago

    Amherst, Massachusetts, United States Imagine Staffing Technology, An Imagine Company Full time

    Executive Administrative AssistantImagine Staffing Technology, An Imagine Company is seeking a highly skilled and organized Executive Administrative Assistant to join our dynamic team. As a key member of our Office Services team, you will provide exceptional support to our executive team, ensuring seamless operations and maintaining the highest level of...

  • Executive Administrative Assistant

    1 month ago

    Amherst, Massachusetts, United States Imagine Staffing Technology, An Imagine Company Full time

    Executive Administrative AssistantImagine Staffing Technology, An Imagine Company is seeking a highly skilled and organized Executive Administrative Assistant to join our dynamic team. As a key member of our office services team, you will provide exceptional support to our executive team, ensuring seamless operations and maintaining the highest level of...

  • Executive Administrative Assistant

    3 weeks ago

    Amherst, United States Imagine Staffing Technology, An Imagine Company Full time

    Nature & Scope:Positional OverviewAre you an organized, detail-oriented professional with a passion for supporting executives and ensuring seamless operations? Join our client’s dynamic team as an Executive Administrative Assistant, where your expertise will be valued, and your contributions recognized. If you thrive in a fast-paced setting and are eager...

  • Executive Administrative Assistant

    2 months ago

    Amherst, United States Imagine Staffing Technology, An Imagine Company Full time

    Nature & Scope:Positional OverviewAre you an organized, detail-oriented professional with a passion for supporting executives and ensuring seamless operations? Join our client’s dynamic team as an Executive Administrative Assistant, where your expertise will be valued, and your contributions recognized. If you thrive in a fast-paced setting and are eager...

  • Executive Support Specialist

    1 month ago

    Amherst, Massachusetts, United States Imagine Staffing Technology, An Imagine Company Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Administrative Assistant to join our team at Imagine Staffing Technology, An Imagine Company. As an Executive Administrative Assistant, you will provide critical support to our executive team, ensuring seamless operations and exceptional service.Key ResponsibilitiesExecutive Support:...

  • Administrative Assistant

    2 weeks ago

    Amherst, Virginia, United States University of Massachusetts Full time

    Job SummaryThe University of Massachusetts is seeking a highly organized and detail-oriented Administrative Assistant to support the Libraries' Human Resources department. This role will be responsible for maintaining student employee records, processing payroll, and providing administrative support to the HR team.Key ResponsibilitiesMaintain accurate and...

  • Administrative Assistant

    2 weeks ago

    Amherst, Massachusetts, United States UMass Amherst Full time

    About UMass AmherstUMass Amherst, the Commonwealth's flagship campus, is a nationally recognized public research university offering a comprehensive range of undergraduate, graduate, and professional degrees.The University is situated on nearly 1,450 acres in the picturesque Pioneer Valley of Western Massachusetts, providing a rich cultural environment in a...

  • School Nutrition Assistant

    2 days ago

    Amherst, Massachusetts, United States School Administrative Unit 39 Full time

    Job Summary:As a School Nutrition Worker with School Administrative Unit 39, you will play a vital role in serving students and staff at Clark-Wilkins Elementary School. This position involves working in a fast-paced kitchen environment, preparing and serving meals, and maintaining a clean and organized workspace.Key Responsibilities: Perform duties and...

  • Assistant Director, Finance and Administration

    3 weeks ago

    Amherst, Massachusetts, United States University of Massachusetts Amherst Full time

    Job SummaryUnder the general direction of the Assistant Dean, Administrative Services & Human Resources, the Assistant Director will oversee all day-to-day business functions for the Libraries, including travel reimbursements, vendor maintenance, purchasing, accounts payable, billing, deposits, statistical and financial reporting, grant paperwork processing,...

  • Director of Administration

    4 weeks ago

    Amherst, Massachusetts, United States InsideHigherEd Full time

    Job SummaryThe Department of Political Science is seeking a highly skilled and experienced Director of Administration to join our team. As a key member of our department, you will be responsible for providing leadership and supervision for all administrative and financial functions, ensuring smooth departmental operations.Key ResponsibilitiesProvide overall...

  • Account Executive

    2 weeks ago

    Amherst, Ohio, United States ARUP Laboratories Full time

    About the RoleWe are seeking a highly motivated and experienced Account Executive to join our team at ARUP Laboratories. As an Account Executive, you will be responsible for developing and executing sales strategies to drive revenue growth and expand our presence in the Central Region.Key ResponsibilitiesDevelop and maintain strong relationships with key...

  • Substitute Nurse

    1 month ago

    Amherst, Massachusetts, United States School Administrative Unit 39 Full time

    Job SummaryWe are seeking a skilled and compassionate Substitute Nurse to join our team at School Administrative Unit 39. As a Substitute Nurse, you will provide direct and indirect care to students, maintaining health records and collaborating with teachers and administrators to ensure effective daily health supervision.ResponsibilitiesProvide direct and...

  • Account Executive

    4 weeks ago

    Amherst, Massachusetts, United States Mee Derby Full time

    Job Title: Account ExecutiveAt Mee Derby, we are seeking a highly motivated and results-driven Account Executive to join our team. As an Account Executive, you will be responsible for identifying and generating new business opportunities through outside sales activities such as cold calls, prospecting, telemarketing, territory planning, and relationship...

  • Administrative Assistant for AI in Liberal Arts

    1 week ago

    Amherst, Massachusetts, United States Amherst College Full time

    Job Title: Administrative Assistant for AI in Liberal ArtsAmherst College is seeking a highly skilled and organized Administrative Assistant to support the development and implementation of the Artificial Intelligence in the Liberal Arts (AILA) initiative.Responsibilities:Manage the AILA budget, including handling reimbursements and honoraria, processing and...

  • Substitute Nurse

    1 month ago

    Amherst, Massachusetts, United States School Administrative Unit 39 Full time

    Job SummaryWe are seeking a skilled and compassionate Substitute Nurse to provide direct and indirect care to students in our schools. As a Substitute Nurse, you will work collaboratively with teachers and administrators to ensure effective daily health supervision of all students.Key ResponsibilitiesProvide direct and indirect care to students in compliance...

  • Nurse Substitute

    4 weeks ago

    Amherst, Massachusetts, United States School Administrative Unit 39 Full time

    Job Title: Substitute NurseWe are seeking a qualified Substitute Nurse to join our team at School Administrative Unit 39. As a Substitute Nurse, you will provide direct and indirect care to students in compliance with school district policies, professional standards of practice, physician orders, and individual health plans.Responsibilities:Provide direct...

  • Administrative Assistant for AI in Liberal Arts

    7 days ago

    Amherst, Massachusetts, United States Amherst College Full time

    Job Title: Administrative Assistant for AI in Liberal ArtsJob Summary:The Administrative Assistant for AI in Liberal Arts will provide administrative support to the Professor of Computer Science in the development and implementation of the Artificial Intelligence in the Liberal Arts (AILA) initiative at Amherst College.Responsibilities:Manage the AILA...

  • IT Help Desk Administrator

    2 months ago

    Amherst, United States First Source LLC Full time

    This job is located at: 205 Bryant Woods South Amherst NY 14228 Role Description: As the Helpdesk Support Specialist, you will manage system administration tasks to maintain system functionality, safeguard data integrity, ensure availability, and facilitate client processing. Execute a range of responsibilities related to PC installation and provide support...