Administrative Assistant II

6 days ago

Alexandria, United States Alexandria City Public Schools Full time
Job Description:

The Administrative Assistant II provides administrative support to executive level leadership and the human resources department; acts as liaison between the administrator and other parties; monitors assigned programs and projects; ensures smooth and efficient operation of the assigned department.

Qualifications:
  • Education: High school diploma or equivalent.
  • Experience: Job related experience within specialized field with increasing levels of responsibility required.

Essential Functions:
  • Coordinates meetings and activities in support of assigned administrative personnel's operational activities.
  • Evaluates interactions, situations and events (e.g. involving other staff, students, parents, the public, etc.) and takes appropriate actions and/or directs to appropriate personnel for resolution.
  • Maintains inventory of office supplies for the purpose of ensuring items' availability.
  • Monitors assigned departmental activities and/or program components (e.g. payroll, travel arrangements and reimbursements, meetings and events, etc.) to ensure goals are achieved, target dates are met and financial, legal and/or administrative requirements are satisfied.
  • Prepares a wide variety of written materials (e.g. Board Summaries, reports, memos, letters, financial information, minutes, etc.) to document activities, provide written reference and/or convey information.
  • Processes a wide variety of documents and materials (e.g. payroll adjustments, leave slips, employment verifications, course reimbursement, budget adjustments, etc.) to disseminate information in compliance with program, district, state and/or federal requirements.
  • Researches a wide variety of topics (e.g. current practices, policies, education codes, etc.) to provide information for addressing a variety of administrative requirements.
  • Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) to provide information, facilitate communication among parties and/or provide direction.
  • Serves as a resource to other support staff to provide direction and/or technical support with assignments.
  • Relieves assigned administrator of routine administrative tasks.
  • Assists other personnel as may be required to ensure an efficient and effective work environment.
  • Attends meetings and workshops to record events, convey and/or receive information.
  • Performs other related duties, as assigned, to ensure the efficient and effective functioning of the work unit.

Receptionist Functions:

1. Front Desk Management:
  • Serve as the first point of contact for visitors to the Human Resources office, providing a welcoming and professional environment.
  • Answer and direct incoming phone calls, emails, and inquiries to the appropriate HR staff members or departments.
  • Maintain an organized and efficient reception area, ensuring resources such as forms and informational materials are readily available.

2. Administrative Support:
  • Perform general administrative tasks, including scheduling appointments, organizing meetings, and managing calendars for HR staff.
  • Assist with processing and filing HR documents, including employment applications, employee records, and onboarding materials.
  • Support data entry into HR systems and maintain accurate records for tracking purposes.

3. Compliance and Confidentiality:
  • Handle sensitive information with discretion and maintain strict confidentiality in all HR matters.
  • Ensure compliance with ACPS policies and procedures when interacting with employees and the public.

4. Problem-Solving and Customer Service:
  • Address issues and concerns brought up by employees, applicants, or visitors, escalating to HR staff when necessary.
  • Proactively resolve or facilitate the resolution of issues to ensure a positive experience for all stakeholders.

5. Technology and Office Equipment:
  • Use office equipment, such as copiers and scanners, to assist with HR document processing.
  • Navigate HRIS systems and other technology platforms to support day-to-day operations.

  • Administrative Assistant II

    1 week ago

    Alexandria, United States Cherokee Nation Businesses Full time

    Job DescriptionAdministrative Assistant IIAs required by our governmental client, this position requires being a US Citizen, lawful resident alien, citizen of American Samoa or other territory owning permanent allegiance to the United States.Administrative Assistant II is a vital role within an organization, providing comprehensive administrative support to...

  • Administrative Coordinator II

    4 days ago

    Alexandria, Virginia, United States Alexandria City Public Schools Full time

    Job Title: Administrative Coordinator IIAbout the Position:Alexandria City Public Schools seeks an experienced Administrative Coordinator II to join our team. The successful candidate will provide administrative support to executive level leadership and the human resources department, acting as a liaison between administrators and other parties. This is a...

  • Administrative Specialist II

    1 month ago

    Alexandria, United States Alexandria City Public Schools Full time

    Job Description: The Administrative Specialist II, in addition to having responsibility for overall day-to-day office administration for the Human Resources Department, is assigned specialized administrative work of a complex nature. Such work generally includes developing reports to oversee and monitor contracts, inventories, budgets, purchases, and...

  • Administrative Assistant

    1 week ago

    Alexandria, United States Stella-Jones Inc. Full time

    The Administrative Assistant position will perform duties of routine clerical and administrative support as well as implement administrative systems, procedures and policies, and monitor administrative projects. Responsibilities: * Coordinate, organize and perform general administrative duties to include typing, faxing, copying, answering telephones and...

  • Administrative Assistant

    2 weeks ago

    Alexandria, United States Stella-Jones Full time

    Stella-Jones is North America's leading producer of industrial pressure-treated wood products. Responding to the vital infrastructure needs of our economy, we manufacture and distribute railway ties, utility poles, residential lumber and industrial wood products across the continent. Stella-Jones recruits team members who embody our core values and desire an...

  • Administrative Assistant

    4 days ago

    Alexandria, United States ROCS Grad Staffing Full time

    Position Overview:The Administrative Assistant will provide first-class on-site property management services and assist the Property Manager with day-to-day responsibilities including accounts payable, work order scheduling & tracking, office administration, customer service and enhancing tenant relations.Essential Duties & Responsibilities:Interact with...

  • Administrative Assistant

    3 weeks ago

    Alexandria, United States TireCo Full time

    Job DetailsJob Location Alexandria - Alexandria, LA Salary Range $17.00 - $17.00 Hourly Job Shift Day DescriptionJOB TITLE: Administrative Assistant The Administrative Assistant will assist both the sales and operations team and will report to the Warehouse Manager. The Administrative Assistant will make regular use of NetSuite to process orders, returns,...

  • Administrative Assistant

    1 week ago

    Alexandria, United States SERVPRO of AlexandriaMarltonMorningside Full time

    Benefits: Dental insurance Free food & snacks Health insurance SERVPRO of Alexandria/Marlton/Morningside is hiring an Administrative Assistant! BenefitsSERVPRO of Alexandria/Marlton/Morningside offers: Competitive compensation Superior benefits Career progression Professional development And more! As an Administrative Assistant,...

  • Administrative Assistant

    6 days ago

    Alexandria, United States ICBD Holdings LLC Full time

    DescriptionAdministrative Assistant - ABA Centers of VirginiaAlexandria, VA**$5,000 bonus for referring BCBAs to work in MA, NH, FL, TN, PA, NJ, DE, GA, TX, VA, RI**About ABA Centers of VirginiaAs one of Virginia's top ABA provider, we take it as our responsibility to bring the best autism therapy to as many families as possible. Applied Behavior Analysis...

  • Administrative Assistant I

    1 week ago

    Alexandria, United States Cherokee Nation Businesses Full time

    Job DescriptionAdministrative Assistant IAs required by our governmental client, this position requires being a US Citizen, lawful resident alien, citizen of American Samoa or other territory owning permanent allegiance to the United States.The Administrative Assistant I provide essential administrative support to ensure smooth daily operations....

  • Administrative Assistant III

    1 week ago

    Alexandria, United States Cherokee Nation Businesses Full time

    Job DescriptionAdministrative Assistant IIIAs required by our governmental client, this position requires being a US Citizen, lawful resident alien, citizen of American Samoa or other territory owning permanent allegiance to the United States.Experienced in filing, administrative typing, and using word processing equipment. Proficient in preparing and...

  • Technical Administrative Assistant

    1 week ago

    Alexandria, Virginia, United States LONGEVITI LLC Full time

    About the RoleThe Technical Administrative Assistant will provide administrative and technical support to our team, ensuring seamless day-to-day operations. This role requires a high level of organizational skills, attention to detail, and ability to work independently.

  • Senior Administrative Assistant

    1 week ago

    Alexandria, United States ManTech Full time

    Become an integral part of a diverse team while working at an Industry Leading Organization, where our employees come first. At ManTech International, you'll help protect our national security while working on innovative projects that offer opportunities for advancement. ManTech is seeking a motivated and enthusiastic individual to join our team in...

  • Administrative Assistant I

    1 week ago

    Alexandria, United States Alexandria City Public Schools Full time

    Job Description:Provides secretarial support to assigned Administrator(s) or Department(s); establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.Qualifications:Education: High school diploma or equivalent.Experience: Job related experience within...

  • Administrative Assistant

    1 week ago

    Alexandria, United States Stratford University Full time

    The administrative assistant is a multitalented individual with a broad range of skills. You are a great team player, as well as individual. There are lots of loose ends at Stratford just begging for knots. You are the "backbone" of the many departme Administrative Assistant, Administrative, Assistant, School, Support, Customer Service, Education

  • Administrative Assistant

    1 week ago

    Alexandria, United States SCI Shared Resources, LLC Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates...

  • Senior Administrative Assistant

    2 weeks ago

    Alexandria, United States ManTech International Corporation Full time

    Description & Requirements Become an integral part of a diverse team while working at an Industry Leading Organization, where our employees come first. At ManTech International, you'll help protect our national security while working on innovative projects that offer opportunities for advancement. ManTech is seeking a motivated and enthusiastic individual...

  • Senior Administrative Assistant

    2 weeks ago

    Alexandria, United States ManTech International Corporation Full time

    Description & Requirements Become an integral part of a diverse team while working at an Industry Leading Organization, where our employees come first. At ManTech International, you'll help protect our national security while working on innovative projects that offer opportunities for advancement. ManTech is seeking a motivated and enthusiastic individual...

  • System Administrator

    1 week ago

    Alexandria, United States Syneren Technologies Corporation Full time

    Job Title: Systems Administrator Job Location: Alexandria, VA. Job Description: Syneren is currently seeking a Systems Administrator for one of our DOD contracts. Responsibilities: Maintain Azure cloud solutions, including virtual machines, storage accounts, and virtual networks Maintain, track and renewal of DOD SSL certificates Create Azure Storage...

  • Construction Administrative Assistant

    3 weeks ago

    Alexandria, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    SERVPRO of Springfiled/Mt Vernon is hiring an Construction Administrative Assistant! Benefits SERVPRO of Culpeper & Fauquier Counties offers: Competitive compensation Superior benefits Career progression Professional development And more! As an Construction Administrative Assistant, you would be asked to assist office teammates and all customers by handling...