Clinical Support Specialist

2 days ago

Washington, United States Sound Physicians, Inc. Full time

Office - Brentwood
5410 Maryland Way, Suite 300
Brentwood, TN 37027, USA

Office - Tacoma Main
1498 Pacific Avenue, Suite 400
Tacoma, WA 98402, USA

Headquartered in Tacoma, WA, Sound Physicians is a physician-founded and led, national, multi-specialty medical group made up of more than 1,000 business colleagues and 4,000 physicians, APPs, CRNAs, and nurses practicing in 400-plus hospitals across 45 states. Founded in 2001, and with specialties in emergency and hospital medicine, critical care, anesthesia, and telemedicine, Sound has a reputation for innovating and leading through an ever-changing healthcare landscape — with patients at the center of the universe.

Sound Physicians offers a competitive benefits package inclusive of the items below, and more:

  • Medical insurance, Dental insurance, and Vision insurance
  • Health care and dependent care flexible spending account
  • 401(k) retirement savings plan with a company match
  • Paid time off (PTO) begins accruing immediately upon start date at a rate of 15 days per year, in accordance with Sound‘s PTO policy
  • Ten company-paid holidays per year

About the Team:

Sound Advisory Services provides high-quality concurrent and secondary case reviews and advisory services to hospital partners nationwide. Our unique approach includes both remote advisory services and the option for an onsite medical director of advisory services.

About the Role:

The Clinical Support Specialist (CSS) is responsible for providing administrative and operational support for the remote physician advisors and is the primary point of contact when issues arise.

The Details: Shifts may include evenings and some weekends as part of a regular schedule.
This is a full-time temporary position, 5-6 months, may have the possibility to become permanent in the future.

In this role, you will be responsible for:

  • Administrative support to facilitate the completion of appeal letter requests including, but not limited to, creating cases, preparing the medical record for the appeal writer, confirming deadlines, printing and mailing final letters, and calling payers to confirm outcomes
  • Maintaining access to all client EMRs and reviewing EMR training material to become an expert in EMR navigation; preparing PDF extracts of key components of the EMR needed for physician advisor case review
  • Scheduling peer-to-peer reviews between physician advisors and insurance company medical directors
  • Resolving issues preventing physician advisors from completing cases such as missing information, questions for case managers or hospital partner physicians, EMR access issues, etc.
  • Monitoring and triaging case requests to ensure target case completion deadlines are achieved
  • Assisting in coordinating onboarding and training for remote clinical personnel and conducting physician training for EMR navigation
  • Coordinating conference calls between partner site IT and clinical personnel
  • Coordinating mentor calls for clinical personnel
  • Triaging calls during office hours and resolving client inquiries
  • Preparing PowerPoint presentations, Word documents, mail merge and Excel spreadsheets as requested
  • Initial partner hospital administrative set up in Advisory Services workflow system
  • General office work (faxing, mailings, draft letters, order supplies & forms)
  • Completing additional special projects as assigned

What we are looking for:

A successful candidate will have a demonstrated track record of a combination of these values, knowledge, and experience:

Values:

  • “Can-do” Attitude: Proactively seeks assignments, solutions and takes action where and as needed
  • Coachable: Demonstrates a willingness to accept feedback from others and put it into practice
  • Customer-focused: Puts customer (internal and external) needs first and makes customers their top priority
  • Eager to Learn: Proactively seeks out information, embraces learning new things and enjoys the learning process
  • Work Ethic: Dedication to getting the job done well and on time, regardless of circumstances, a can-do attitude
  • Adaptability: Demonstrates flexibility and a willingness to change as circumstances evolve and be coachable
  • Resourceful: Proactive willingness to utilize available information and tools to figure things out, not afraid to ask questions when necessary
  • Committed: Demonstrates a dedication to the job, project, organization, customer/clients, and co-workers
  • Team Player: Demonstrates the ability to pull people together into highly effective teams along with ability to work in a highly matrixed organization

Knowledge:

  • High School degree or GED or equivalent experience
  • Proficiency with Microsoft Office Suite, including advanced Outlook, Word, Excel, Visio, Microsoft Project and PowerPoint skills

Experience:

  • 2 years general business administration experience in a professional setting
  • Excellent general office skills: computers, fax machines, printers, copiers, conference call set-up, scanners, mobile phone/email devices

Pay Range: $25.00

Sound Physicians is an Equal Employment Opportunity (EEO) employer and is committed to diversity, equity, and inclusion at the bedside and in our workforce. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by federal, state, or local laws.

This job description reflects the present requirements of the position. As duties and responsibilities change and develop, the job description will be reviewed and subject to amendment.

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