Office Assistant
15 hours ago
Description:
- The Office Assistant is responsible for providing administrative support to the leadership of the Regional Office to ensure continuity of daily Regional Office functions and operations.
- This position coordinates with leadership to provide administrative services in conjunction with Global Practice and business line goals and objectives.
- The Office Assistant coordinates office support services, facilities management to ensure organizational effectiveness and efficiency.
Job Duties:
- Facilitates the dissemination of office information to the Global Practices and departments as part of the overall communications and management process.
- Monitor office deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
- Plan, coordinate, and facilitate on-site and off-site meetings for the office. This may include: orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.
- Assemble and analyse information involving business plans, and financial reports, resulting in the final business plan submission.
- Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
- Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
- Supervise and coordinate admin staff
- Maintain a high level of accuracy in preparing information
- Coordinate office furniture and supplies, maintain office equipment, maintain office supply inventory
- Administer office access security (badging and keys)
- Support Human Resource with new hires and terminations
- Process office accounts payable invoices
- Maintain office telephone communication system, coordinate company mobile phones
- Monitor fleet assignments and documentation
- Coordinate rental vehicles
- Oversee office petty cash and banking
- Coordinate building maintenance
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); Type 65+ wpm
- Manage phone calls and correspondence (e-mail, letters, packages, etc.)
- Time management skills, multitask
- Complies with all policies and standards
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