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Finance Coordinator

1 month ago

Libertyville, United States Rose International Full time

Date Posted: 07/30/2024

Hiring Organization: Rose International

Position Number: 468377

Job Title: Finance Coordinator

Job Location: Abbott Park, IL, USA, 60064

Work Model: Onsite

Shift: 8.00 am to 5.00 pm, MF

Employment Type: Temporary

Estimated Duration (In months): 12

Min Hourly Rate($): 45.00

Max Hourly Rate($): 49.00

Must Have Skills/Attributes: Budgeting, Contract Management, MS Excel, SharePoint, Vendor Management

Job Description

Education:

• Bachelor's degree


Required Skills:

• Detail oriented

• Extensive experience in Microsoft Office and SharePoint

• Ariba and/or SAP experience

• Experience with verifying and negotiating invoices with vendors

• Ability to work in fast paced environment and multitask

• Strong verbal and written communication skills

• Ability to communicate effectively with suppliers, team members and management


Under supervision of the Program Director the Finance Coordinator is responsible for providing professional support for the financial operations of the Program. This role requires a strong working knowledge of financial principles, adherence to project management fundamentals such as timeline and budgeting, as well as strong organizational skills, prioritization, and quick action.


Finance Coordinator Responsibilities:

• Track and maintain the operational status of supplier agreements

• Open and process Purchase Orders (POs) for suppliers with contracts

• Track spend against POs and ensure no gap in time to open new POs when limits or expiry is reached

• Interface with Purchasing groups and Purchasing software to understand status of all financial operations at any given time

• Support event planning including meeting schedule, catering, audio visual, ordering of office supplies, and/or travel arrangements.

• Processing of invoices on a daily basis including review of charges against funded projects

• Obtain financial and budgetary approvals required for invoices, according to signing authorities and Policy

• Track invoices for Suppliers/Contracts (Excel spreadsheet updated for invoices) from receipt to remittance to ensure appropriate accrual and payment to terms

• Reconciliate all invoices against report at month end against line item actuals

• Communicate with suppliers on a regular basis to facilitate payments, deliveries, receipt of monthly invoices

• Monitor Month Ends closely with Program Director in assisting them with questions or concerns – action is taken when needed.

• Upload all contracts and invoices to SharePoint, filed appropriately

• Coordinate all Contracts pertaining to the Program in their receipt, verification of information and proper approvals for MSA''s/SOW''s/Renewals/Amendments

• Tracking of all contracts received in Excel Spreadsheet due dates/amounts/evidence

• Remind Contacts of due dates when they are approaching in order to update MSA/SOW

• Coordinate with Contacts to obtain renewal of Contracts, on time


  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**


  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**


Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).