Project Coordinator

4 weeks ago

Hanover, United States Dexian Full time

Job Title : Administrative Project Coordinator - Medical Affairs

Location: Hanover, NJ

Duration: 12+ months

Pay range : $40-44/hr
Purpose:
 Role is responsible for the coordination and planning of all MA Americas department events, projects and initiatives as well as administrative support for the Head of MA Americas. This role also serves as the Administrative Leader for MA Head Americas, accountable for ensuring our administrative staff is consistently operating from a coverage, support and work share perspective.
Under limited supervision and acting on own initiative, performs a variety of diverse operational and administrative duties for Americas Radiology Medical Affairs.
Assignments generally involve work of a confidential nature and require a thorough knowledge of the practices and procedures of the function, company products, policies and programs.
The incumbent must carry out this role in accordance with departmental SOPs, corporate policies, and other legal & regulatory requirements.

Key Tasks:
 1. Supports all business events, operational tasks and administrative needs for MA Americas in the area of implementation of meetings, compilation and formatting of confidential presentations / documents and further tasks. Support the preparation, planning and implementation of internal and external meetings. Demonstrates excellent customer focus skills and may serve as a liaison for internal /
external customers.
2. Provides administrative direction and guidance assisting in problem solving / resolving conflicts, directing and prioritizing workflow and handling /
coordinating all administrative processes in a timely manner.
3. Support for various MA North America and LATAM Strategy cost centers for Radiology processing, planning, and identifying potential of cost savings.
Controlling within the cost center, including independent preparation of the budget meetings including:
a. Review of operating costs and if necessary, initiation of required measures
b. Processing of contracts and invoices (monitoring and confirmation)
4. Support the head of MA Americas in the planning and implementation of the LT and extended LT meetings, contributes to the planning and implementation of various MA initiatives, strategies, processes and projects and employee development.
5. Amplify MA visibility and communication by arranging and contributing to townhall meetings and other critical department communication opportunities.
6. Provides ongoing leadership, guidance, training, coaching and counseling to administrative staff for Americas MA. As appropriate, establishes and supervises workflow and departmental standards. Conducts support staff meetings as necessary.
7. Supporting, organizing and implementing cross-functional initiatives through independent coordination and organization events, communications and training
8. Assumes responsibility, managing Americas MA owned databases / SharePoints and supporting with RA databases
9. Assembles and analyzes information; prepares reports, manuals, agendas, correspondence and memorandum as guided by general company practice
10. Establishes and maintains departmental information and develops materials of importance to department
11. Assists in meeting planning and preparation work needed, e.g., drafting agendas and broader communications
12. Coordinates details of departmental meetings and/or on and offsite conferences and events
13. Arranges business travel and support with expense reporting
14. Responsible for managing time tracking entries and system reporting
15. Responsible for managing on-boarding / off-boarding of employees and interacting with local and global IT and HR functions in support of these activities
16. Performing additional responsibilities as required

Qualification & Competencies:
 * Bachelors degree with 2 years of relevant experience, OR Associates degree with 4 years of relevant experience, OR HS diploma with a minimum of 5 years of relevant experience
* Proficiency in PC applications such as MS Word, Excel, PowerPoint, SAP and SharePoint
* Ability to manage multiple competing priorities
* Strong interpersonal skills and highly organized
* Able to work with employees at all levels of the organization
* At least 1-2 years of experience in Pharma required
* Fluent in English, both written and spoken required
* Knowledge of budget, financial and controlling deliverables
* High level of commitment, even in changing locations, projects and strain, or in foreign languages
* Ability to deal adequately with confidential topics.
* Demonstrate problem solving abilities and judgement. Quickly and thoroughly identifies issues and proposes solutions.
* Ability to work with little specification and guidance
* Ability to easily cope in our complex matrixed global environment

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.


Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit to learn more.


Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

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