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Office Manager

3 months ago

Edison, United States Reputable Staffing, Inc. Full time

The Office Manager will be responsible for the day-to-day management of office operations in our client's NJ office. success in this role requires exceptional customer service, organizational & interpersonal skills. Candidate must have integrity & good judgement in handling sensitive & confidential matters. Excellent attention to detail & timely execution of responsibilities is required.

Primary Responsibilities:

  • Manage office services operations for the NJ office with a population of more than 500 employees & consultants.
  • Lead cafe, catering & pantry operations managed by onsite food services vendor, manage budget & evaluate KPI's
  • Establish & maintain relationships with senior leadership, & department managers to support firm-wide initiatives
  • Maintain working relationship with property management & onsite facilities manager for day-to-day operations (e.g. moves & restacks)
  • Develop, implement, & maintain office procedures & protocols to continue to elevate levels of service
  • Oversee & approve the purchase of office supplies, manage inventory & maintain budgets
  • Partner with HR, IT & hiring managers to assist with onboarding employees which may include space planning, access card programming, employee photos & office tours.
  • Lead or assist with the planning & execution of special events

Qualifications:

  • Bachelor's Degree is mandatory
  • 10+ years office management experience with a highly professional organization, law firm or financial services firm
  • Experience in office operation, staff management, space planning, vendor management & event planning
  • Highly proficient in Microsoft Office Suite
  • Excellent interpersonal, written & verbal communication skills
  • Excellent time management skills & the ability to meet deadlines with efficiency & accuracy
  • Flexibility to work evenings and/or weekends when required