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Office Facilities Coordinator
2 months ago
Job Overview:
The Office Facilities Coordinator is responsible for assisting in the daily operations and cleanliness of FirstService Residential's Manhattan offices. This person is expected to work on-site five days per week.
Your Responsibilities:
- Maintain all areas of the office in a neat and orderly fashion
- Monitor bathrooms throughout the day ensuring they are in proper working order.
- Must be available to report to the office early as requested to receive early deliveries.
- Assist with the movement and assembly of office furniture/equipment and files when needed.
- Painting of office space as needed as well as other handyperson tasks which may include basic plastering, light bulb changes, basic carpet tile floor maintenance, etc.
- Stock and maintain inventory of all office supplies and printer toners.
- Assist in the set-up of office events and meetings.
- Act as a backup to the mailroom.
- Sort, log, and distribute incoming mail and packages.
- Log and track incoming messenger envelopes and parcels that require signatures from multiple carriers (UPS, FedEx, DHL, Certified Mail, etc.).
- Main point of contact for delivery orders.
- Sort, weigh, and stamp outgoing mail.
- Assist associates with mail-related inquiries, clerical work, and bulk mailings.
- Troubleshoot issues regarding mail and packages.
- Keep the supply room and mail room organized.
- Assist with the transfer of files and correspondence regarding properties in transition.
- This position requires some light cleaning of kitchen floors and refrigerators.
- Interact with vendors – messengers, UPS, exterminators, shredding company, etc.
- Resupply all copiers with toners, waste toners, staples, and paper.
- Responsible for handling paper jams and printer/copier issues that may arise.
Skills and Qualifications:
- Must be able to lift up to 50 lbs.
- PC experience in a Windows-based environment and experience with various common software packages, especially Word, Excel, and Outlook.
- Prior experience in a Mail Room strongly preferred.
- Knowledge of postage machines (Neopost) is a plus.
- Ability to work under tight time pressures, handle multiple projects and prioritize work tasks.
What We Offer:
As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, life insurance, short term disability, legal, and identity theft. You will also be eligible for company paid life insurance, long term disability, and benefits from our employee assistance program. In addition, you will be eligible for paid time off, paid holidays, and a 401k with company match.
Compensation:
$18 - $20 / hour
