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Construction Services Coordinator

4 months ago

Brentwood, United States The Intersect Group Full time

This role is onsite 5 days in Brentwood, TN


Experience: 2+ years of related business experience.


Education: Bachelors degree in finance, construction or related field preferred. Any suitable combination of education and experience will be considered.


Other knowledge, skills, or abilities:

• Must have excellent organizational and communication skills and the ability to interact with personnel at all levels.

• Working knowledge and ability to use Enterprise Network and Project Management Software (Projectmates, Procore, etc.) preferred.

• Must be proficient with all Microsoft Office programs, Word, Teams, Outlook, etc. with expert knowledge of Excel.

• Knowledge of construction and financial terminology.

• Function in a fast-paced, retail, office environment

• Demonstrate communication, problem solving, and interpersonal skills.

• Customer Service mindset

• Highly organized, ability to prioritize, and adapt to quickly changing situations.


Day to Day:

1. Provide department support of standard operating procedures and processes, file management and financial reporting.

2. Store, purge, and manage construction files per TSC document retention policy.

3. Coordinate and assist in the reconciliation and closure of financial and administrative documents.

4. Coordinate and track vendor proposals, invoices, pay application, change orders, etc.

5. Ensure timely processing and payment of invoices and pay applications.

6. Collaborate with internal/external team members to support the collection and administration of the Tenant Improvement Allowance (TIA), license applications, notices of construction commencement and completion, tax notifications, etc. for new and existing stores.

7. Prepare, submit, and track requests for primary and supplemental funding of project budgets.

8. Assist in the bidding process, store walk and warranty process, collection of notices, store construction document storage, new store address verification, etc.

9. Ensure delivery of monthly REC packages to team members and vendors.

10. Provide support to internal/external team members in the use of Project Management Software.

11. Coordinate and assist with miscellaneous ad-hoc reporting, requested by leadership.