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Executive Assistant

2 months ago

Bloomington, United States Beacon Hill Full time

Position Overview:

The Executive Assistant will play a crucial role in supporting the Executive Team by providing high-level administrative support and ensuring smooth operations within the organization. This professional will also assist the broader team during peak times and events.

Key Responsibilities:

Support the Executive Team by:

  • Administering assistance for the Executive team's emails with a high level of organization.
  • Managing calendars, including confirming meetings, lunch reservations, and identifying/resolving potential conflicts.
  • Calculating mileage, creating expense reports, and submitting them to the accounting team.
  • Coordinating All-Team meetings, Board of Directors meetings, and other Senior Leadership meetings.
  • Creating and editing documents and presentations using Microsoft Suite tools (Word, Excel, PowerPoint, Teams, Outlook, etc.).
  • Scheduling and tracking annual reviews for internal team members.
  • Meeting regularly with the Executive team to prioritize tasks and support critical communications.
  • Performing other miscellaneous administrative duties as needed.

Support the Team by:

  • Partnering with the Office Manager and Administrative Team to provide support during peak times.
  • Assisting with company-wide Client events.
  • Providing administrative and other backup services as needed.
  • Managing the office space to ensure it is well-supplied and welcoming for employees and guests.

Qualifications:

  • Minimum of 3 years of experience providing executive-level support, preferably at the C-Suite level.
  • Strong attention to detail and organizational skills.
  • Excellent written and verbal communication skills.
  • Superior customer service and interpersonal skills.
  • Ability to interact with clients and consultants effectively, with the capability to build rapport and relationships quickly.
  • Proactive problem-solving and decision-making skills.
  • Critical thinking abilities and the capacity to represent the company in day-to-day communications.
  • Thorough knowledge of Microsoft applications.
  • Willingness to perform office management duties.
  • Genuine curiosity for process improvement and a desire to be part of an exciting and growing company.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.


California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


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Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)