Purchasing Admin

2 weeks ago

Indianapolis, United States Rose International Full time

Complete Description:

Receives general instructions from upper management concerning objectives of assignment and may consult with vendor management and procurement staff, managers, and Client Controllers to solve specific problems or unusual circumstances. This position is responsible to verify Client's compliance with State purchasing rules and regulations and to support Client's vendor management activity, to ensure that the State’s true needs are met both effectively and economically.

Purchasing Admin Required/Desired Skills:

High School diploma or High School Equivalency diplomaRequired

Strong Microsoft Office skillsRequired

Able to accurately perform mathematical calculationsRequired

Critical thinking, reading comprehension, reasoning and problem solving Skills.Required

Strong and accurate data entry skills.Required

Prior working experience in purchasing or vendor management.Highly desired6Months

Administrative experienceHighly desired6Months

Customer service experienceHighly desired6Months

Familiarity with and/or knowledge of PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning)Desired

Associates Degree or higher in business or a related fieldDesired

Public sector work experienceNice to have

Prior working experience facilitating meetings with department and with vendors.Nice to have

Purchasing Admin Job Requirement:

Associate’s Degree and 1+ years of experience in purchasing, vendor management, and/or customer service; or a High School Diploma or High School Equivalent diploma and 3 + years of experience in purchasing, vendor management, and/or customer service.

Critical thinking and analysis skills.

Ability to organize and prioritize.

Ability to generate and maintain effective communications, good working relationships and a positive image with suppliers, coworkers, and other state employees/officials by promoting courtesy, objectivity, and fairness.

Ability to assist with client relationship development, problem identification, analysis, and resolution.

Ability to facilitate meetings with department and with vendors.

Familiarity with and/or knowledge of PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning) Procurement and Financial system is preferred.

ESSENTIAL DUTIES/RESPONSIBILITIES:

Review electronic procurement files to verify filing of required procurement documentation.

Work with agency operations and procurement staff to obtain needed procurement records.

Facilitate vendor registrations to do business with the Client.

Respond to vendor inquiries regarding payment status.

Maintain vendor data in vendor management software tool.

Performs related work as required.

DIFFICULTY OF WORK:

The work is broad in scope involving many complex program elements that require critical and administrative analytical abilities.

RESPONSIBILITIES

Incumbent receives general instructions from upper management concerning objectives of assignment and may consult with the Contract Manager, Procurement Manager, or Controller to solve specific problems or unusual circumstances when formalized guidelines do not apply.

PERSONAL WORK RELATIONSHIPS

Incumbent works with agency staff of professionals and clerical personnel and reports to the Controller. Incumbent works extensively with personnel in agency operations, vendors, and other state agencies along with peers within the Finance team.

PHYSICAL EFFORT

None greater than normal.

WORKING CONDITIONS

Office Setting.

  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

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