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Purchasing/Vendor Management Admin

2 months ago

Indianapolis, United States GSK Solutions Full time
Job DescriptionJob Description

Job Title: Purchasing/Vendor Management Admin (Onsite)

Location: Indianapolis, IN

Duration: 6+ Months

Job Type: Corp-Corp / 1099 / Contract W2

Rate: $26/hr on 1099

Client: State of Indiana

Interview Type: Both Phone & InPerson

Note: Candidates must be willing to convert as FTE after 6 months. This is an initial ONSITE assignment and will later transition to Hybrid schedule

Job Description:

This position is responsible to support IOT vendor management activity and to verifyIOT's compliance with State purchasing rules and regulations, to ensure that the State's technology needs are met both effectively and economically.

OVERVIEW
Receives general instructions from upper management concerning objectives of assignment and may consult with vendor management and procurement staff, managers, and IOT Controllers to solve specific problems or unusual circumstances.

PURPOSE OF POSITION/SUMMARY
This position is responsible to verify IOT's compliance with State purchasing rules and regulations and to support IOT vendor management activity, to ensure that the State's true needs are met both effectively and economically.

ESSENTIAL DUTIES/RESPONSIBILITIES

Review electronic procurement files to verify filing of required procurement documentation

Work with agency operations and procurement staff to obtain needed procurement records

Facilitate vendor registrations to do business with the State of Indiana

Respond to vendor inquiries regarding payment status

Maintain vendor data in vendor management software tool

Performs related work as required

JOB REQUIREMENTS

Associate's Degree and 1+ years of experience in purchasing, vendor management, and/or customer service; or a High School Diploma or High School Equivalent diploma and 3 + years of experience in purchasing, vendor management, and/or customer service

Critical thinking and analysis skills

Ability to organize and prioritize

Ability to generate and maintain effective communications, good working relationships and a positive image with suppliers, coworkers, and other state employees/officials by promoting courtesy, objectivity, and fairness

Ability to assist with client relationship development, problem identification, analysis, and resolution

Ability to facilitate meetings with department and with vendors

Familiarity with and/or knowledge of PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning) Procurement and Financial system is preferred.

RESPONSIBILITIES
Incumbent receives general instructions from upper management concerning objectives of assignment and may consult with the Contract Manager, Procurement Manager, or Controller to solve specific problems or unusual circumstances when formalized guidelines do not apply.

Skill Matrix

Skill

Required /Desired

Amount

of Experience

High School diploma or High School Equivalency diploma

Required

0

Strong Microsoft Office skills

Required

0

Able to accurately perform mathematical calculations

Required

0

Critical thinking, reading comprehension, reasoning and problem solving Skills.

Required

0

Strong and accurate data entry skills.

Required

0

Prior working experience in purchasing or vendor management.

Highly desired

6

Months

Administrative experience

Highly desired

6

Months

Customer service experience

Highly desired

6

Months

Familiarity with and/or knowledge of PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning)

Desired

0

Associates Degree or higher in business or a related field

Desired

0

Public sector work experience

Nice to have

0

Prior working experience facilitating meetings with department and with vendors.

Nice to have

0

Recruiter Details:

Recruiter Name: Susheel at gsksolutions dot com

Contact Number: Eight three two-Nine nine zero-Two four two seven

About GSK Solutions Inc:

GSK Solutions Inc is a leading information technology (IT) Services Company that specializes in providing complete consulting solutions and staff augmentation to its clients. We provide on-time, on-budget, and quality service to our clients and consistently meet their expectations. We are known for our superior execution on a sustained basis.

GSK has been in the business of providing both commercial and custom product development services, including, Information Security, Software Development, Consulting and IT Audit. GSK implements highly critical and time-sensitive projects for their Fortune 500 clients located across the country.