Executive Assistant to Chief Executive Officer

2 weeks ago

Pittsburgh, United States CityLife Residential Full time

Role: Executive Assistant to the CEO



Company Sector: Real Estate Investment



Company Mission: Build happiness. Transform lives. Strengthen the community.



Company Overview: CityLife Residential is a rapidly growing Real Estate Investment company based out of Pittsburgh, PA. Our team is concentrated on the creation of long-term wealth and value through investing in people, processes, and property in the Greater Pittsburgh area. We believe that an entrepreneurial environment with an owner’s mentality focused on teamwork is the key to long-term sustainable success. Our growth trajectory is promising, and we would love to have the right candidate join our growing team



Company Core Values:

  • Let’s Go: Action, action, action; Humble, hungry, motivated; Do what you say you will; Progress over perfection
  • We Got Your Back: “I’ve got your back”; 1+1 >2; Serve, instead of being served; Thoughtfully challenge
  • Extreme Ownership: No task too big or too small; No excuses, no blame; Pride when you crush it, own it when you don’t; Big picture, future-focused
  • Red Sweater: Happiness; Respect, care, compassion; Authentic and genuine; contagious positivity.


Basic Function: We’re seeking a detail-oriented and organized individual with excellent communication and problem-solving skills to join our Company by assisting our CEO in all areas of the day-to-day operations by alleviating many of the daily requirements normally handled by an executive at a scaling organization. This role will not only assist our CEO daily in various areas of personal and professional requirements but also be an integral part of helping to grow CityLife into the largest Pittsburgh-based residential real estate investment company, with over $1B in Assets Under Management by 2030.



Roles:

Calendar and Time Management

  • Managing Schedule: Organizing, and maintaining CEO’s calendar, scheduling appointments, time blocking, and coordinating meetings. Extensive use of Zoom and Teams.
  • Communication: Handling phone calls, emails, and other correspondence on behalf of the CEO, screening, and prioritizing messages.
  • Travel Management: Booking travel arrangements, including flights, accommodations, and transportation.
  • Manage the daily activities of the CEO ensuring meetings start and end on time, travel time is accounted for, and maximum production in working windows is attained.


Administrative Support

  • Information and Technology Management: Organizing and maintaining files and documents online and in the office, as well as all tech-related needs including password management; ensuring CEO maximum efficiency.
  • Manage business contact and investor lead system including keeping track of meeting dates, how often and type of follow-up should be, getting rescheduled, etc.
  • Act as an extension of the CEO where required, including research projects, task coordination, and ensuring Companywide deadlines are met through project management and CEO oversight.
  • Generate new business development and investor opportunities through online and outreach strategies decided on by the CEO.


Brand building and social media

  • Assist with the CEO’s social media profile and collaborate with marketing teams for content creation.
  • Active and on-going social media engagement including likes, comments, responding to messages, and ensuring active profiles on chosen platforms.
  • Manage and assist in the promotion CEO’s podcast and event appearances.


Personal assistant needs

  • Personal support as needed, such as shopping, running errands, coordinating household services, etc.
  • Manage basic spending budgets and oversight of all personal bills.
  • Event planning such as organizing and coordinating events, parties, or special occasions.
  • Manage coordination and setup of all family travel as required.
  • Health and wellness support through assisting with scheduling medical appointments and tracking fitness-related goals.


Supervises: None



Working Conditions: Primarily office environment. Local travel required. National/international travel may be required.



Desired Qualifications:

  • A service mindset with the desire to learn and grow through massive action.
  • Exceptional communication skills both written and verbal.
  • Strong attention to detail and ability to effectively build relationships.
  • Experience managing multiple calendars and scheduling responsibilities
  • Ability to tactfully communicate with a variety of stakeholders
  • A keen sense for confidentiality of information
  • Proficiency with computer-based apps such as Google, Microsoft Office, etc.


Compensation: Based on experience. The sky is the limit with this position We are a fast-growing company looking for a long-term individual with an entrepreneurial mindset and passion to help further stabilize and grow our company. This person will be a key member of our team and have the ability, passion, and strong desire to implement positive change and growth across the organization. In addition to a salary, there is also future opportunity for incentivized compensation, bonuses, and other compensation to be discussed.

  • Chief Executive Officer – Leading Defense and Aerospace Components Manufacturing – Private Equity, 78782

    4 weeks ago

    Pittsburgh, United States Truenorth Executive Search, Inc. Full time

    Chief Executive Officer – Leading Defense and Aerospace Components Manufacturing – Private Equity Our client is a leading manufacturer of highly engineered components for defense and aerospace primarily serving both the DoD and blue-chip defense manufacturers. The company is highly regarded for its innovation and engineering capabilities and is currently...

  • Chief Executive Officer – Leading Defense and Aerospace Components Manufacturing – Private Equity, 78782

    1 month ago

    Pittsburgh, United States Truenorth Executive Search, Inc. Full time

    Chief Executive Officer – Leading Defense and Aerospace Components Manufacturing – Private Equity Our client is a leading manufacturer of highly engineered components for defense and aerospace primarily serving both the DoD and blue-chip defense manufacturers. The company is highly regarded for its innovation and engineering capabilities and is currently...

  • Executive Assistant

    7 days ago

    Pittsburgh, United States DQE Communications Full time

    Job DescriptionJob DescriptionDQE Communications, headquartered in Pittsburgh, Pennsylvania, is a fiber-optic Internet and data network access provider for businesses and carriers in Pennsylvania, West Virginia, Maryland and Ohio. Established in 1997 as a division of the Duquesne Light Company, DQE started as a dark fiber infrastructure provider in the...

  • Executive Administrator

    1 week ago

    Pittsburgh, United States Fortive Corporation Full time

    Industrial Scientific, is seeking an exceptional, self-motivated, energetic, and adaptable Executive Administrator to support the President. The ideal candidate would bring a "Chief of Staff" mentality- proactive, inspiring with excellent problem-sol Administrator, Executive, Executive Assistant, President, Business, Diversity, Manufacturing, Business...

  • Executive Assistant

    1 month ago

    Pittsburgh, United States LHH Full time

    We are seeking a dynamic Executive Assistant to support our nonprofit organization's leadership team. The ideal candidate will be highly organized, detail-oriented, and possess exceptional communication skills. This role involves managing calendars, coordinating meetings and events, handling correspondence, and providing administrative support to ensure the...

  • Executive Assistant

    4 weeks ago

    Pittsburgh, United States LHH Full time

    We are seeking a dynamic Executive Assistant to support our nonprofit organization's leadership team. The ideal candidate will be highly organized, detail-oriented, and possess exceptional communication skills. This role involves managing calendars, coordinating meetings and events, handling correspondence, and providing administrative support to ensure the...

  • Executive Assistant

    2 weeks ago

    Pittsburgh, United States University of Pittsburgh Full time

    As the Administrative Assistant to the Director of Clinical Trials, Development and Operations, provide significant and confidential administrative support for the Senior Vice Chancellor Health Science Clinical Trials Organization department. Primary Executive Assistant, Executive, Assistant, Clinical, Operations, Technology, Education

  • Executive Administrative Assistant

    3 weeks ago

    Pittsburgh, Pennsylvania, United States Techstra Solutions Full time

    Techstra Solutions is looking for an Executive Administrative Assistant to join our team in our Pittsburgh's east end office (Squirrel Hill area). This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to...

  • Executive Assistant

    2 weeks ago

    Pittsburgh, United States PPG Industries, Inc. Full time

    Independently prioritize and manage a variety of projects and adapt to changing demands. Coordinate complex travel (both domestic and international) and meeting arrangements and ensure preparedness for meetings, presentations and engagements. Manage Executive Assistant, Executive, Assistant, Manufacturing, Business Services

  • HERL Executive Assistant

    2 weeks ago

    Pittsburgh, United States University of Pittsburgh Full time

    The University of Pittsburgh/VA Human Engineering Research Laboratories (HERL) is a collaborative venture advancing rehabilitation technology. Committed to enhancing the independence and quality of life for individuals with disabilities, HERL merges expertise from academia and the Veterans Affairs system. Our mission is to innovate, design, and implement...

  • Executive Administrative Assistant

    1 month ago

    Pittsburgh, United States Techstra Solutions Full time

    Job DescriptionJob Description Techstra Solutions is looking for an Executive Administrative Assistant to join our team in our Pittsburgh’s east end office (Squirrel Hill area). This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention...

  • HERL Executive Assistant

    2 weeks ago

    Pittsburgh, United States University Of Pittsburgh Full time

    Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.

  • Chief Medical Officer

    4 weeks ago

    Pittsburgh, United States East Liberty Family Health Care Center Full time

    Job DescriptionJob DescriptionA Chief Medical Officer (CMO) in a Federally Qualified Health Center (FQHC) plays a crucial role in overseeing the medical and clinical aspects of the organization. The chief medical officer establishes and updates the best practices for quality of care, educates clinical team members about improving their practice, and...

  • Chief Medical Officer

    2 weeks ago

    Pittsburgh, United States East Liberty Family Health Care Center Full time

    Job DescriptionJob DescriptionA Chief Medical Officer (CMO) in a Federally Qualified Health Center (FQHC) plays a crucial role in overseeing the medical and clinical aspects of the organization. The chief medical officer establishes and updates the best practices for quality of care, educates clinical team members about improving their practice, and...

  • Chief Development Officer

    1 month ago

    Pittsburgh, United States Jewish Family and Community Services of Pittsburgh Full time

    Job DescriptionJob DescriptionSalary: Title: Chief Development Officer (Full-time Position) Status: Exempt Supervisor: CEO (chief executive officer) Category: Executive  About JFCS Pittsburgh In today’s world, it is important that your life’s work brings you value and purpose. By joining the team at JFCS, you will experience hands-on opportunities...

  • Executive Assistant

    2 weeks ago

    Pittsburgh, United States University of Pittsburgh Full time

    The Executive Assistant in the Office of Government Relations and Advocacy (GR&A) will primarily assist the Vice Chancellor for Governmental Relations and Advocacy, as well as staff members of Commonwealth Relations and Federal Relations. This suppor Relations, Executive Assistant, Government, Executive, Assistant, Education, Business Services

  • Executive Assistant, Government Relations and Advocacy

    2 weeks ago

    Pittsburgh, United States University of Pittsburgh Full time

    The Executive Assistant in the Office of Government Relations and Advocacy (GR&A) will primarily assist the Vice Chancellor for Governmental Relations and Advocacy, as well as staff members of Commonwealth Relations and Federal Relations. This suppor Relations, Executive Assistant, Government, Executive, Assistant, Relationship, Education, Business Services

  • HERL Executive Assistant

    2 weeks ago

    Pittsburgh, United States University of Pittsburgh Full time

    The University of Pittsburgh/ VA Human Engineering Research Laboratories (HERL) is a collaborative venture advancing rehabilitation technology. Committed to enhancing the independence and quality of life for individuals with disabilities, HERL merges Executive Assistant, Executive, Assistant, Operations, Healthcare, Education, Business Services, Director

  • Executive Assistant, Government Relations and Advocacy

    2 weeks ago

    Pittsburgh, United States University of Pittsburgh Full time

    The Executive Assistant in the Office of Government Relations and Advocacy (GR&A) will primarily assist the Vice Chancellor for Governmental Relations and Advocacy, as well as staff members of Commonwealth Relations and Federal Relations. This support includes scheduling and managing calendars, staffing committees, providing advanced administrative support...

  • Executive Admin Assistant

    2 weeks ago

    Pittsburgh, United States Pancoast Staffing Services, Inc. Full time

    Job DescriptionJob DescriptionPittsburgh (North Shore) area company is in need of an Executive Assistant.  The selected candidate will support the CEO in the effective and efficient operation of the company.Duties to include:·         Full range of high-level administrative support to the CEO to include preparing reports and...