Administrative Assistant

4 weeks ago

Boise, United States NomadX Full time

Job Title: Administrative Assistant

Location: Boise, ID (On-site, 5 days per week)

Company: NomadX


About NomadX:

NOMADX is transforming the biological and chemical detection industry with groundbreaking technologies for faster, more accurate testing in the food industry. NOMADX aims to revolutionize global safety standards. Join us in leading this change. For more information, visit


Job Summary:

NomadX is seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Boise, ID. The ideal candidate will provide critical support in a fast-paced environment, handling a variety of administrative tasks that are essential to the smooth operation of our labs and offices. This position requires a proactive individual with a strong ability to manage multiple responsibilities, including booking travel, scheduling meetings, assisting with procurement of materials for the lab, handling expense reports, and supporting special projects as needed.


Key Responsibilities:

  • Travel Coordination: Book and manage travel arrangements for team members, including flights, accommodations, and ground transportation.
  • Meeting Scheduling: Coordinate and schedule meetings, ensuring all logistics are arranged, including room bookings, catering, and necessary materials.
  • Procurement Support: Assist in the procurement of materials and supplies for the lab, working closely with vendors and the internal team to ensure timely and accurate orders.
  • Expense Reporting: Prepare, review, and process expense reports, ensuring accuracy and adherence to company policies.
  • General Administrative Support: Provide day-to-day administrative support, including managing correspondence, maintaining office supplies, and handling various clerical tasks.
  • Special Projects: Support the team with special projects as they arise, bringing a high level of organization and attention to detail to each task.


Qualifications:

  • Bachelor's degree a plus
  • A minimum of 5 years of experience in an administrative support role.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities.
  • Strong communication skills, both written and verbal, with a professional demeanor.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with travel booking, procurement processes, and expense reporting is a must.
  • Ability to work independently and as part of a team in a fast-paced environment.


Salary and Benefits:

  • Salary: Starting at $40,000 per year, depending on experience
  • Benefits: Full medical benefits package, retirement savings plan


  • NomadX is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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