Assistant to the Administrator I

2 months ago

Boise, United States University of Idaho Full time

Position Details

Position Information Internal Posting? Posting Number SP004517P Position Title Assistant to the Administrator I Division/College College of Law Department College of Law Location Boise Posting Context Statement This role will perform difficult, responsible, and confidential administrative and operational support duties for the College of Law Dean and will also assist with faculty support duties that are within the Dean’s Office. This position also plays a focal role in supporting the College Development Officer. Position Overview This position performs complex support duties for an administrator with a high degree of professionalism and adherence to strict confidentiality standards. Responsibilities include performing specialized administrative support including scheduling and coordinating meetings and appointments; making travel arrangements; researching, writing, and compiling data for reports and studies; preparing confidential reports and correspondence; and supporting planning and implementation of programs, special projects, and activities for which the administrator is responsible. The position may serve as front-line point of contact for the office.

Duties may include:
Administrative and operational support: Maintain calendars, databases, confidential records and systems Provide administrative and logistical support Coordinate office operations and administrative functions; may monitor staff work activities May provide support for financial and/or personnel processes Project and initiative support: Distribute agendas, take notes, compile and distribute material, document task assignments Develop and maintain positive liaison relationships with various offices, customers and stakeholders including internal boards, committees and/or councils which the administrator participates in, leads and/or sponsors Support the strategic planning process Information gathering and reporting: Review and screen incoming/outgoing correspondence and phone calls, referring as needed Research and compile information for communications such as talking points, speech scripts, responses to correspondence and presentations Coordinate collection of data and materials for reports, records, and other administrative documents Other duties as assigned Unit URL Position Qualifications Required Experience Three years providing administrative or business operations support Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials Using computer software and applications for word processing, developing spreadsheets, email and internet research Required Education High School Diploma or equivalent Required Other None Additional Preferred Associate’s or Bachelor’s degree Experience gathering and compiling data for reports Experience using computer information systems that manage an organization’s finances, business processes and/or records Knowledge of project management principles Knowledge of University of Idaho policies & procedures Physical Requirements & Working Conditions None Degree Requirement Listed degree qualification is required at time of application Posting Information FLSA Status Non-Exempt Employee Category Classified Pay Range $25.86 per hour or higher commensurate with experience. Type of Appointment Fiscal Year FTE 1 Full Time/Part Time Full Time Funding A visa sponsorship is available for the position listed in this vacancy. No

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