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Fleet Administrator

2 months ago

South Burlington, United States Rose International Full time

Required Education:

High School diploma or GED

Required Experience:

Minimum of 5 years’ experience in admin support and or fleet

Position Summary:

Provide support to the field fleet teams. The nature of the work is proactive and must be able to alert key stakeholders quickly. This role is responsible for account payables and invoice processing for fleet expenses, and includes score carding, financial reporting, key performance indicator report generation, and issue resolution.

Responsibilities:

Responsible for accounts payable and administrative duties

Invoice payment and processing in accordance to company and department financial practices

Conduct reconciliations and statement reviews and resolve any discrepancies

Proactive tracking and customer alerts for known anticipated payment or warranty concerns

Resolve any vendor or customer inquiries

Financial and payables reporting to key stakeholders

Assist in developing and delivering department reports and scorecards

Weekly/Period financial reporting to key stakeholders

Develop team and department standard operating procedures and identify improvement opportunities

Skills:

Advanced/Proficient Computer Skills (Outlook, Word, Power Point, Excel)

Ability to effectively communicate in a professional and constructive manner internally and with suppliers

Ability to learn and update multiple accounts payable systems

Basic knowledge and understanding of private fleet operations with the desire to grow and learn in line of work

Must have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactively

Collaborate with peers to balance daily workloads and support the business

Willingness to embrace change and all other assigned duties for the greater good of the team

Produce/review various performance reports to drive results

Strong attention to detail

Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills

Able to manage several tasks simultaneously

Proactively work to organize, respond to needs and anticipate what is needed by the individuals for whom she/he supports

Ability to work independently and within a team with a Team/collaboration based approach to decision making

Must have a “Can Do” attitude with a willingness to assist others in completing activities as needed

Manage communications through phone, email, fax, mail, etc.

Strong passion for customer service and fleet excellence

Ability to learn and update multiple accounts payable systems

Ability to effectively interact and build a favorable business relationship with internal and external customers

Able to assist with account management duties

Strong team player and committed to teamwork in all situations

Excellent written and oral communications skills

Demonstrated ability to leveraging system and tools

Strong team player and committed to teamwork in all situations

  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).