Administrative Assistant

4 weeks ago

Menlo Park, United States Solomon Page Full time

Our client in Menlo Park, CA is seeking Executive Assistant support for Private Equity Investment Professionals. This is a hybrid position based out of the Menlo Park office. Must have finance experience.


  • Pay rate: $40 per hour


Responsibilities:


  • Calendar Management and Meeting Coordination – Heavy calendar management and meeting coordination (Includes booking conference rooms, set up, and food/beverage orders)
  • Phone Coverage – Answering phones, taking messages, and managing contacts
  • Expense Management – Manage all expenses ensuring monthly submission and reconciliation
  • Travel Management – Coordinate and plan seamless travel arrangements including itineraries, car service, airline and hotels
  • Back Up Coverage/Team Support – Provide backup coverage for other Assistants (EA or AA) on the team as well as reception.
  • Attend weekly meeting with the Admin team.
  • Events – Assist with office, team build, and portfolio company events
  • Additional Support – Assist with special/ad hoc projects as needed. Assist in maintaining and updating CRM system.


Required Qualifications:


  • Minimum 2-4 years of experience working as an Administrative Assistant
  • Strong written and interpersonal communication skills
  • Ability to prioritize workload and shift attention to new and upcoming tasks
  • Demonstrated team player, self-starter, and independent thinker
  • Exercises discretion and sound judgment; maintains confidentiality
  • Excellent organizational and follow-up skills, outstanding attention to detail
  • Proficient in MS Office: Word, Excel, PowerPoint, Outlook, Workday is a plus
  • Proven ability to maintain strong interpersonal skills when in contact with investors, partners, and internal team


If you meet the required qualifications and are interested in this role, please apply today.


The Solomon Page Distinction


Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.


About Solomon Page


Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.


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