Executive Assistant

3 months ago


Alpharetta, United States Russell Tobin Full time

Executive Administrative Assistant (6-12 months contract) - possibility to go perm.


Location: Alpharetta, GA


Pay Range: $26-30 hourly during the contract


Eligible for Benefits after 60 days of contract


One of our clients in the Bank and Financial industry is seeking an experienced and highly organized Executive Assistant to provide comprehensive support to senior members of their division. In this role, you will be responsible for managing calendars, handling phone calls, coordinating travel arrangements, organizing events, and assisting with various administrative tasks. The ideal candidate is detail-oriented, possesses excellent communication and problem-solving skills, and has a strong background in supporting multiple professionals in the financial services industry. This is a fast-paced environment that requires the ability to multitask and prioritize effectively.


Responsibilities:

  • Serve as the first point of contact for phone calls, exercising discretion and professionalism
  • Manage calendars, schedule meetings and conference calls, and handle meeting conflicts
  • Coordinate with various departments to gather information and respond to requests
  • Plan and organize internal events, including registrations, room reservations, and catering
  • Arrange domestic and international travel, including flights, hotels, and transportation
  • Prepare and submit expense reports, ensuring accuracy and timely submission
  • Create and format documents using Microsoft Office Suite and Adobe Pro
  • Manage shared sites and collaborative platforms for the team
  • Support projects and provide backup coverage for other administrative assistants


Qualifications:

  • 3-7 years of experience supporting senior professionals with calendar management and travel arrangements
  • Experience in the financial services/banking industry required
  • Bachelors degree is preferred, or 5+ years of relevant corporate experience
  • Excellent communication, writing, judgment, and problem-solving skills
  • Strong attention to detail and exceptional organization and time management abilities
  • Enthusiastic and positive team player with a willingness to collaborate
  • Ability to thrive in a fast-paced environment and handle multiple tasks concurrently
  • Proficiency in Microsoft Office suite, particularly PowerPoint, Excel, and Outlook
  • Knowledge of O365 and Microsoft Teams is a plus
  • Proactive mindset and commitment to staying up-to-date with office procedures and technical training
  • Experience with Concur, SharePoint, Fieldglass, and Ariba is a plus


  • Executive Assistant

    4 months ago


    Alpharetta, United States Russell Tobin Full time

    Pay range: $30/hourLocation: Alpharetta, GARole will be on-site11am - 8pm ESTThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive...

  • Executive Assistant

    5 days ago


    Alpharetta, United States PRIDE Healthcare Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our executives. The ideal candidate will have a minimum of 3 years of experience in an Executive or Administrative Assistant role and possess excellent communication and organizational skills.Key ResponsibilitiesProvide high-level...

  • Executive Assistant

    4 weeks ago


    Alpharetta, United States Pride Health Full time

    Job SummaryPride Health is seeking a highly skilled and experienced Executive Assistant to provide administrative support to our executives. The ideal candidate will have a minimum of 3 years of experience in an Executive or Administrative Assistant role and possess excellent communication and organizational skills.Key Responsibilities:Provide high-level...

  • Executive Assistant

    5 months ago


    Alpharetta, United States ApTask Full time

    Role: Executive Assistant Duration: 6 months Work Location: Alpharetta, GA Role will be fully onsite, shift 11am-8pm EST Interviews onsite with manager The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will...

  • Executive Assistant

    5 days ago


    Alpharetta, United States PRIDE Healthcare Full time

    Job OpportunitySeeking a highly skilled and organized Executive Assistant to provide exceptional administrative support to our executives. The ideal candidate will possess excellent communication and organizational skills, with the ability to multitask in a fast-paced environment.ResponsibilitiesProvide high-level administrative support to executives,...

  • Executive Assistant

    4 days ago


    Alpharetta, United States Wealth With No Regrets Full time

    Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to provide exceptional support to our leadership team. This role involves managing complex calendars, scheduling travel arrangements, and coordinating meetings and events.Key Responsibilities:Manage and track multiple tasks and assignments to ensure seamless business...

  • Executive Assistant

    3 weeks ago


    Alpharetta, United States Wealth With No Regrets Full time

    Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to provide exceptional support to our team. This role involves providing high-level administrative support, managing calendars, scheduling travel, and organizing priorities.Key Responsibilities:Provide administrative support to the COO/CFO, including managing calendars,...


  • Alpharetta, United States Fluent Marketing Group Full time

    JOB DESCRIPTIONExecutive/Personal AssistantJob SummaryThe primary purpose of the Executive/Personal Assistant position is to provide outstanding professional and personal support to an executive team member in a one-on-one working relationship. Your primary responsibilities include being the executive’s right-hand support, conducting high-level...


  • Alpharetta, United States Fluent Marketing Group Full time

    JOB DESCRIPTIONExecutive/Personal AssistantJob SummaryThe primary purpose of the Executive/Personal Assistant position is to provide outstanding professional and personal support to an executive team member in a one-on-one working relationship. Your primary responsibilities include being the executive’s right-hand support, conducting high-level...

  • Executive Assistant

    3 weeks ago


    Alpharetta, Georgia, United States Rockstar Full time

    Job SummaryWe are seeking a highly skilled and organized Executive Assistant to join our team at Rockstar. The successful candidate will provide high-level support to our COO/CFO, ensuring efficient firm operations and exceptional client experiences.Key ResponsibilitiesManage and track multiple tasks and assignments to drive business forwardProvide...

  • Executive Assistant

    2 days ago


    Alpharetta, United States Wealth With No Regrets Full time

    Executive AssistantWe are looking for an Executive Assistant to join our team located in Alpharetta, GA. This role is responsible for providing high-level support that involves calendar management, scheduling travel, and email organization, among ensuring efficient firm operations.Skills & Experience Needed:2-5 years as an Executive Assistant or...

  • Executive Assistant

    2 weeks ago


    Alpharetta, United States Wealth With No Regrets Full time

    Executive AssistantWe are looking for an Executive Assistant to join our team located in Alpharetta, GA. This role is responsible for providing high-level support that involves calendar management, scheduling travel, and email organization, among ensuring efficient firm operations.Skills & Experience Needed:2-5 years as an Executive Assistant or...


  • alpharetta, United States Northpointe Staffing Professionals Full time

    This role is 11am - 8pm. The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executives they will be supporting. You will provide high-level administrative support by periodically providing support with scheduling internal meetings, submitting...


  • Alpharetta, United States Northpointe Staffing Professionals Full time

    This role is 11am - 8pm. The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executives they will be supporting. You will provide high-level administrative support by periodically providing support with scheduling internal meetings, submitting...


  • Alpharetta, United States ApTask Full time

    Job Title: Executive Administrative AssistantJob Summary: We are seeking a highly skilled and experienced Executive Administrative Assistant to join our team at ApTask. The successful candidate will provide administrative support to our senior management team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to...


  • alpharetta, United States ApTask Full time

    Job Title: Executive Administrative AssistantJob Summary:We are seeking a highly skilled and experienced Executive Administrative Assistant to join our team at ApTask. As a key member of our support staff, you will provide administrative support to our senior management team, ensuring the smooth operation of our office.Key Responsibilities:Provide...


  • Alpharetta, United States Fiserv Full time

    Executive Administrative AssistantAt Fiserv, we are seeking a highly skilled and experienced Executive Administrative Assistant to join our team. As a key partner to our senior leaders, you will provide a full range of administrative support and participate in projects that showcase your ability to put together presentations and participate in ad hoc...


  • Alpharetta, United States ApTask Full time

    Pay Rate: $30/hr w2- Minimum of 3 years of experience in an Executive or Administrative Assistant role- High school diploma or GED is required; Bachelor's degree preferred- Being able to multi-task in a fast-paced environment- Experience in calendar management- Adaptable team player- Good problem-solving ability- Strong working experience with Microsoft...


  • Alpharetta, United States ApTask Full time

    Pay Rate: $30/hr w2This role is 11am - 8pm.- Minimum of 3 years of experience in an Executive or Administrative Assistant role- High school diploma or GED is required; Bachelor's degree preferred- Being able to multi-task in a fast-paced environment- Experience in calendar management- Adaptable team player- Good problem-solving ability- Strong working...


  • Alpharetta, United States Fiserv Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Administrative Assistant to join our team at Fiserv. As a key partner to our senior leaders, you will provide a full range of administrative support and participate in projects where you can showcase your ability to put together presentations and participate in ad hoc projects.Key...