Engineering Administrative Assistant

4 weeks ago


San Francisco, United States Bee Talent Solutions Full time

This role is 100% remote, US-based. PST preferred.

The Administrative Assistant role will provide administrative and logistical support to six CIC Engineering Vice Presidents. The team is in rapid-growth mode and the Administrative Assistant will play a crucial role in the leader’s and business' success.


Duties:

  • Manage calendars for 6 VPs to maximize time effectiveness, while proactively addressing future conflicts.
  • Help coordinate and provide support for team meetings and events, including meeting logistics and presentation support.
  • Partner with the Staff Engineering Operations Manager on supporting the rhythm of the business, including ensuring meeting agendas match business priorities, taking notes, and following up on action items.
  • Meet deadlines by maintaining an organized approach and knowing how to prioritize and coordinate multiple work activities in a fast-paced environment.
  • Regularly collaborate with other administrative professionals and team cross-functional team members for scheduling.


Skills:

  • 3+ years work experience as an Executive Assistant, ideally supporting multiple remote leaders
  • Experience with an arrangement of schedules and logistics across multiple time zones
  • Proficient in productivity and collaboration tools such as Google Workspace, Slack and Zoom
  • Excellent time management skills and attention to detail
  • Ability to be flexible in response to changing priorities and needs
  • Previous experience working in a remote/distributed environment
  • Excellent verbal and written communication skills


What you’ll need to be successful:

  • Adaptable – has demonstrated flexibility in the face of change.
  • Organized - has good time, space, and task management skills.
  • Proactive - has the ability to foresee problems and prevent them by taking action.


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