Engineering Administrative Assistant
4 weeks ago
This role is 100% remote, US-based. PST preferred.
The Administrative Assistant role will provide administrative and logistical support to six CIC Engineering Vice Presidents. The team is in rapid-growth mode and the Administrative Assistant will play a crucial role in the leader’s and business' success.
Duties:
- Manage calendars for 6 VPs to maximize time effectiveness, while proactively addressing future conflicts.
- Help coordinate and provide support for team meetings and events, including meeting logistics and presentation support.
- Partner with the Staff Engineering Operations Manager on supporting the rhythm of the business, including ensuring meeting agendas match business priorities, taking notes, and following up on action items.
- Meet deadlines by maintaining an organized approach and knowing how to prioritize and coordinate multiple work activities in a fast-paced environment.
- Regularly collaborate with other administrative professionals and team cross-functional team members for scheduling.
Skills:
- 3+ years work experience as an Executive Assistant, ideally supporting multiple remote leaders
- Experience with an arrangement of schedules and logistics across multiple time zones
- Proficient in productivity and collaboration tools such as Google Workspace, Slack and Zoom
- Excellent time management skills and attention to detail
- Ability to be flexible in response to changing priorities and needs
- Previous experience working in a remote/distributed environment
- Excellent verbal and written communication skills
What you’ll need to be successful:
- Adaptable – has demonstrated flexibility in the face of change.
- Organized - has good time, space, and task management skills.
- Proactive - has the ability to foresee problems and prevent them by taking action.
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