Administrative Assistant

2 weeks ago

Minneapolis, United States Randstad Engineering US Full time

Contract-to-hire opportunity.

DESCRIPTION

This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.

RESPONSIBILITIES

  • General administrative support for company projects.
  • Organize and maintain project files, filing system, and project communications.
  • Provide data entry for projects.
  • Track the status of projects and produce monthly progress reports.
  • Maintain tracking system for projects.
  • Update record copies, engineering project documentation, and changes.
  • Provide information to facilitate questions regarding projects and prepare research information.
  • Record minutes from Project Manager/team meetings.
  • Answer phones and direct calls.
  • Sort incoming mail.
  • Collect and distribute client bills and invoices.
  • Type memos, correspondence, reports, and other documents as requested.
  • Coordinate travel arrangements and any other internal services for various project needs.
  • Prepare outgoing mailings and labels, including e-mail and fax.
  • Reserve conference rooms and coordinate client, vendor, and/or supplier presentations, meetings, and interviews, including set-up and cleanup.
  • Schedule and set up client interviews, presentations, and other meetings as requested.
  • Order and maintain supplies.
  • Update the project calendar and roster.
  • Assist in clerical needs on projects.
  • Maintain data entry of project contact list and project execution plans.
  • All other duties as assigned.

REQUIREMENTS

  • High school diploma or equivalent. A minimum of one year of applicable office/clerical experience is preferred.
  • Proficient in Microsoft Word, Excel, Access, and PowerPoint.
  • Applicable experience may be substituted for education requirements.

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