Communications Coordinator

2 weeks ago


Midland, United States Apex Systems Full time

Responsibilities include:

  • Partner with program leadership and change management to develop communications, including newsletters, notifications, PowerPoints, WorkPlace post, graphics, videos, and other appropriate vehicles
  • Manage program content library and public content in Microsoft Teams and SharePoint sites
  • Coordinate facilitated workshops and meetings (agenda, scheduling, invitations, pre-reads, MoM/parking lot)
  • Create and update process and technical documents per subject matter expert feedback
  • Design, order, and manage program promotional items
  • Support Program Management Team activity tracking in Azure DevOps
  • Manage Program “mailbox” and facilitate timely response to stakeholder inquiries
  • Support data processing on an as-needed basis
  • Support team member on-boarding and off-boarding
  • Create compelling content for social media, including copy and graphics that promote engagement, attract new followers, enhance brand recognition and secure the interest of existing audiences
  • Provide support in focus groups and project events
  • Collaborate with project team members and stakeholders



Experience, Capabilities, & Skills:

  • Willing to learn new skills, be flexible, and open to operating “outside the box”
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills with a customer service mentality
  • Able to digest technical conversations and capture into feedback, action items, decisions, risk, and opportunities
  • Able to manage multiple projects/tasks concurrently and appropriately prioritize tasks
  • Experience preparing and proofing internal communications to a wide and diverse audience a plus
  • Experience coordinating workshops and events (agenda, pre-read, rooms, catering, team building, etc.) a plus
  • Experience with survey and collaboration tools (Poll Everywhere, Survey Monkey, Microsoft Forms) a plus
  • Experience developing visualizations (i.e. charts and graphs) in Excel
  • Experience documenting processes and functional requirements a plus
  • Experience managing program collateral (common slides, legacy presentations, etc.) a plus
  • Experience with Teams and SharePoint site management a plus
  • Experience with Azure DevOps a plus
  • Experience with OneNote a plus


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